Free AI HR Letter Generator

Choose from formal, supportive, assertive, or disciplinary tones depending on the HR letter type. The AI rewrites your HR communication to match your message style and company culture, keeping every letter professional and aligned.

Improve layout, hierarchy, and structure of long HR letters or notices. The editor recommends improvements for policy communication, termination letters, and performance documentation.

Generate a wide range of HR documents including offer letters, warning notices, appraisal letters, promotion letters, transfer letters, onboarding guides, relieving letters, and more.

Maintain structured formatting for internal HR compliance. Auto-fill standard HR blocks like employee ID, department, designation, joining date, and location with accuracy.

Automatically fill in employee names, titles, addresses, dates, and office locations. Save time by avoiding repetitive inputs in large HR batches or bulk communications.

AI recommends ideal subject lines and headers based on your HR use case like "Salary Revision Notification" or "Employee Code of Conduct Reminder."

Generate HR communications in 20+ global languages using voice or text. Perfect for global teams and multilingual HR processes.

Just speak your HR prompt like "confirmation letter for John" or "leave approval letter for Anna" and let the AI create it instantly.

Adjust font, layout, text color, and branding elements to fit your HR department’s identity. Control header styles and maintain consistency across departments.

Apply company logos, brand colors, and HR signatures automatically to align every letter with your company’s communication guidelines.

Reference internal policies, employee records, or official memos to provide context and strengthen the content of the HR letter for accurate and consistent messaging.

Automatically checks for clarity, tone, grammar, and HR-sensitive language in real-time, ensuring professionalism in every letter.

Need to adjust a letter tone. Let the AI rephrase or rewrite parts of your HR letter to be more supportive, stern, or neutral without losing your intent.

Export HR documents in DOCX, PDF, TXT, PNG. Instantly share to Google Drive, OneDrive, Dropbox, or send via email.

Let HR teams collaborate in real-time on offer letters, policies, or performance reviews. Add comments, tag reviewers, and finalize letters together.

Protect sensitive HR documents in a secure workspace with access controls, audit trails, and encrypted storage.

Translate HR letters for overseas employees or teams in one click. Reach your workforce in the language they understand.

Publish via link, QR code, or embed on portals for easy access to HR policies, joining instructions, or exit letters.

Add verified HR signatures or placeholders for signatories. Suitable for contracts, offer letters, or legal HR documentation.

Embed documents like PDFs, videos, audio files. Upload resumes, certificates, training completion reports, or supporting documents directly into the letter.

Insert office address or meeting location using Google Maps, great for transfer letters, relocation guides, or joining instructions.

Add employee photos or internal HR welcome videos in onboarding letters or culture communication.

Include simple visual charts or stats for performance letters or department-wise appraisal breakdowns.

Create structured tables for salary breakdowns, training schedules, leave balance, or probation period tracking.