50+ Inventory Samples, Format & Examples 2023
Inventory is an essential practice in any business across all industries. Companies and organizations must keep an eye on their supplies, items, and goods for continuous business workflow and to meet demands. Tools like our inventory templates can make the job easier and faster.
Let’s face it, inventory is a task that nobody relishes doing. It’s a tedious activity but it’s crucial for business success. For one, you’ll have to create an inventory document or sheet. So to lessen the burden, we’ll share our 50 inventory samples and examples. They can be your reference and template in making inventory docs.
Food supplies are the main resource of restaurants. If they run out or are in insufficient quantities, dining operations will fail. So if you’re a restaurant manager, make sure to maintain supplies. Use our Restaurant Food Inventory template.
Our Master Food Inventory lets you input detailed info about your food supplies, including quantity and price. You can also use this for your home food supplies, not just for restaurant supplies.
Our Business Inventory Sample features items sold in groceries and convenience stores. However, you can use it for any form of inventory. Simply edit its content, particularly the table.
Office supplies should never run dry. Otherwise, desk workers can’t perform well. If you’re an office administrator, you should take our Office Inventory template. Use it to monitor office supplies daily or weekly.
Shipping operations must be perfect. In that business, missing items is a mortal sin. Our Shipping Inventory can help to avoid that. It’s useful in taking notes of items and ensuring they’re complete before transit.
Our Medical Supply Inventory Sample is a perfect tool to monitor your medical stock levels. Whether you have medications or working for a medical company, this helps maintain your supplies.
Our Equipment Supply Inventory features a list of medical equipment. However, you can use it for any type of equipment. Just change the sample content on its table.
Supplies for repairs and maintenances are just as important as primary resources. That said, you need to allocate a budget for them and ensure there are enough quantities of them. Our sample inventory below can aid you in monitoring repair and maintenance supplies.
Our Inventory Checklist Sample enables you to list certain items and put a checkmark on each if they’re available. You can also indicate their quantity and input some additional notes below it. It’s a useful template for any business.
Here’s another inventory checklist but with a simpler design. It doesn’t have a built-in table but it can get the job done.
If you own a grocery store, the community relies on your business for household supplies. So make sure your stocks never run out. Keep your shelves full consistently. Use this printable inventory sample we have for groceries.
Products each have their own set of components. If one’s missing, they won’t be functional. That’s why we’ve created our Product Inventory template. Though it features a list of computer parts, you can use it for any product inventory.
Craft a fully detailed inventory with our Inventory Report Sample. Its table has a column that lets you indicate specific dates when each item will be purchased. It also enables the indication of quantities and addition of important notes.
If you’re tasked with submitting monthly inventory reports, this template’s for you. Not only can you list office supplies in it but any item or asset that your company owns.
Inventory audit reports are a different kind of beast. They’re more detailed than most inventory documents. Below we have our very Inventory Audit Report. It has two pages, excluding the cover page, and has an executive summary section and a conclusion section.
Here we have another restaurant inventory sample but its table is blank. So you can list any food items on it and indicate their price, quantity, and units.
The kitchen is the heart of a restaurant’s operations, not the dining area. That’s why most restaurants create separate inventories for their kitchens. Their supplies are unique from that of other areas in the establishment. So use our sample below for your kitchen inventory needs.
If you’re working as a volunteer in your church, you might want this sample inventory. It can be useful to keep tabs on your church’s supplies, such as copies of the Bible, altar furnishings supplies, communions, and more.
If you own a liquor business or a bar, our Liquor Inventory Sample is made for you. Use it to keep your shelves full and satisfy your customers with their favorite drinks.
It’s not just your business assets you need to monitor but also your personal assets. They’re as important to your livelihood and your future. So grab our Personal Asset Inventory and start keeping an eye on your accounts and property.
This inventory example can also help you in managing your assets. It’s made by MRSC and you can have it instantly by clicking the download button.
This system inventory example can be useful in monitoring IT systems and recording their status. It’s a sample from Old Dominion University and tech companies can make good use of it.
This content inventory form is a sample we got from Yale.edu. It features a list of book titles and movie titles. It also indicates the artist, author, or creator of each title.
This perpetual inventory example is from the College of Pharmacists of British Columbia. Its purpose is to continually list items being sold or purchased, specifically controlled drug items. You can use this as a reference to make your own perpetual inventory sheet.
Any company can use this inventory and sales worksheet sample from Purdue. Own it now by clicking download.
Do you need to buy new things for your home? If you do, use our Home Inventory Sheet Sample. It’s helpful in coming up with a budget and determining the sufficient quantity you need. Whether you’re purchasing chairs, tables, appliances, or kitchen equipment, this template helps.
Our Inventory Sign Out Sheet can help you track people using tools, equipment, or any item owned by your company. You can specifically pinpoint the exact time they used and returned the items.
Whether you’re a librarian or a book store owner, you should take our Book Inventory Sample. It’s a simple inventory form with a simple layout. It helps in tracking new arrivals and those that are already on shelves.
Are you planning to give gifts to your friends, children, nephews, and any loved ones? If you are, we encourage you to use our Gift Inventory Sample. It can be your friend during your gift shopping trip and guide you if you got everything.
Our Commercial Inventory Spreadsheet Sample is made for any commercial company. You can list any goods and items on it. It has all the components of a standard inventory form.
Even small businesses need to practice inventory. In fact, they must do it often since their supplies are limited compared to mid-sized companies and enterprises. So if you’re a small business owner, download our Small Business Inventory Spreadsheet.
If you have a MAC PC, you can freely customize our Inventory List Sample since it’s editable in Apple (MAC) Pages. Use it to list down grocery items, computer parts, equipment, tools, and other important stuff.
If you prefer doing your inventory every day, take our Daily Inventory Sample. Either for business or personal purposes, this inventory form will be your best friend.
Our Bar Inventory Sample is similar to the Liquor Inventory Sample we’ve shown earlier. They have the same function as well. It’s a useful sample sheet for bartenders and bar owners. Customize it in Microsoft Word.
If you own a shop that sells school supplies, get our School Inventory Sample. List down all of your school products and replenish the supplies of those that are running dry. Students and teachers will be happy if your shelves are full.
If you’re a landlord, you should check on your property from time to time. Make sure everything is in place and in good shape to keep your tenants happy. For that, you can use our Landlord Inventory Sample which is editable in Adobe PDF.
Our Data Inventory Sample is yet another template you can use to list any item. Its content is customizable and its built-in table saves you the hassle of creating a spreadsheet from scratch.
Do you need to list computer parts, software, and other components? If you do, feel free to use our Computer Inventory Spreadsheet Sample. We made it for tech companies and computer shops. Download and edit it in Microsoft Excel.
Events management is a tough line of work, and it also involves inventory. If you’re an event manager, part of your job is to make sure all the materials, equipment, and props are complete for the event. Our Event Inventory Sample can help you with that.
Apple (MAC) Numbers is all you need to edit our Storage Inventory Sample. It’s basically multipurpose since you can use it to monitor your food storage, equipment, office supplies, and more.
Charity organizations receive tons of donations regularly, which is why we have our Donation Inventory Sample. It helps them track all the donations they receive and indicate their quantities. In addition, donors can also use this template to budget their donations.
Lab equipment and supplies are very delicate, which is why inventory is required to maintain their quality. So if you’re a lab scientist or a medical technician, you might want to use our Lab Inventory Sample. Just open it in Google Docs and start customizing.
Daycare teachers must make sure that supplies of every day’s activities are enough for the children. So if you’re a daycare teacher, we offer you our Daycare Inventory Sample. With its help, crayons, papers, pencils, and other school supplies will never run out.
Our IT Inventory Sample is customizable in Google Sheets. Its table has a list of a few computer accessories and their prices. This would be a welcome addition to your set of tools if you own a gadget store business.
Pharmacy business owners will have great use of our Medicine Inventory Sample. It helps them document the number of their supplies and ensure shelves are full or at least not empty.
We got this waste inventory sheet example from the Wisconsin DNR. As you can see, it’s packed with a lot of details for each item. It’s a great example of an elaborate and informative inventory document.
If your company deals with hazardous material, this might help with your inventory. This sample inventory sheet was made by Texas Tech University. That said, it’s indeed a high-end inventory sample sheet.
We got this records inventory sheet example from ReutherWayne.edu. You can use its layout for any inventory purpose. It’s yours simply by clicking the download button beside the preview image.
This inventory management audit report sample is a draft shared by AustinTexas.gov. Below is its cover page, but if you click download, you can access all of its pages. You can learn a lot from it and you can use it as your guide.
This hardware inventory spreadsheet sample, shared by the Nonprofit Support Program, has a spacious table. You can list any item on it, not just hardware tools and equipment.
Inventory documents have different layouts to serve their unique functions. But all of them follow the same general format. Every inventory document must have these components:
An inventory document must have a title to indicate what sort of inventory it is. For instance, if it’s for keeping tabs on food supplies, its title could be “Food Supply Inventory” or “Food Storage Inventory.”
It’s crucial to indicate the date when the inventory was made. The date makes the document valid and is useful for record-keeping purposes.
The document should indicate who prepared and conducted the inventory. Its purpose is for better clarity on who’s responsible and who to approach for concerns regarding the inventory.
The heart of every inventory document is the list of items and their attributes. The best way to enumerate them is by using a table. Most inventory documents have tables or charts that break down info about the items and goods.
Additional notes aren’t strictly required but they’re necessary at times. At the end of the document, you can add important notes or reminders about the inventory. This makes the document more informative.
These are the types of inventory:
Here are some useful tips to handle inventory:
It depends on your company’s needs and the nature of your business and goods. Some organizations do inventory daily, some weekly, and some monthly.
Here are some ways you can control inventory costs:
These apps are great for creating inventory documents and sheets:
To create an inventory of your very own, follow the following steps:
1. Restaurant Food Inventory Sample
Use This Restaurant Food Inventory Sample
2. Master Food Inventory Sample
Use This Master Food Inventory Sample
3. Business Inventory Sample
Use This Business Inventory Sample
4. Office Inventory Sample
Use This Office Inventory Sample
5. Shipping Inventory Sample
Use This Shipping Inventory Sample
6. Medical Supply Inventory Sample
Use This Medical Supply Inventory Sample
7. Equipment Supply Inventory Sample
Use This Equipment Supply Inventory Sample
8. Maintenance Supply Inventory Sample
Use This Maintenance Supply Inventory Sample
9. Inventory Checklist Sample
Use This Inventory Checklist Sample
10. Simple Inventory Checklist Sample
Use This Simple Inventory Checklist Sample
11. Grocery Inventory Sample
Use This Grocery Inventory Sample
12. Product Inventory Sample
Use This Product Inventory Sample
13. Inventory Report Sample
Use This Inventory Report Sample
14. Monthly Inventory Report Sample
Use This Monthly Inventory Report Sample
15. Inventory Audit Report Sample
Use This Inventory Audit Report Sample
16. Blank Restaurant Inventory Sample
Use This Blank Restaurant Inventory Sample
17. Blank Restaurant Kitchen Inventory Sample
Use This Blank Restaurant Kitchen Inventory Sample
18. Church Inventory Sample
Use This Church Inventory Sample
19. Liquor Inventory Sample
Use This Liquor Inventory Sample
20. Personal Asset Inventory Sample
Use This Personal Asset Inventory Sample
21. Asset Management Inventory Example
22. System Inventory Example
23. Third Party Content Inventory Form Example
24. Narcotics and Controlled Drugs Perpetual Inventory Example
25. Inventory and Sales Worksheet Example
26. Home Inventory Sheet Sample
Use This Home Inventory Sheet Sample
27. Inventory Sign Out Sheet Sample
Use This Inventory Sign Out Sheet Sample
28. Book Inventory Sample
Use This Book Inventory Sample
29. Gift Inventory Sample
Use This Gift Inventory Sample
30. Commercial Inventory Spreadsheet Sample
Use This Commercial Inventory Spreadsheet Sample
31. Small Business Inventory Spreadsheet Sample
Use This Small Business Inventory Spreadsheet Sample
32. Inventory List Sample
Use This Inventory List Sample
33. Daily Inventory Sample
Use This Daily Inventory Sample
34. Bar Inventory Sample
35. School Inventory Sample
Use This School Inventory Sample
36. Landlord Inventory Sample
Use This Landlord Inventory Sample
37. Data Inventory Sample
Use This Data Inventory Sample
38. Computer Inventory Spreadsheet Sample
Use This Computer Inventory Spreadsheet Sample
39. Event Inventory Sample
Use This Event Inventory Sample
40. Storage Inventory Sample
Use This Storage Inventory Sample
41. Donation Inventory Sample
Use This Donation Inventory Sample
42. Lab Inventory Sample
43. Daycare Inventory Sample
Use This Daycare Inventory Sample
44. IT Inventory Sample
45. Medicine Inventory Sample
Use This Medicine Inventory Sample
46. Waste Inventory Sheet Example
47. Hazardous Material Inventory Spreadsheet Example
48. Records Inventory Sheet Example
49. Inventory Management Audit Example
50. Hardware Inventory Spreadsheet Example
Inventory Format
1. Title
2. The Date
3. The Name of the Person Who Prepared The Inventory
4. The List of Items and Their Description, Quality, Quantity, or Price
5. Additional Notes
FAQs
What are the different types of inventory?
How should I handle inventory?
How often should I do inventory?
What are the ways to control inventory costs?
What apps can I use to create inventory documents?
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