An Agenda Template is something most managers should be using but usually aren’t. It’s all too easy to call for a board meeting with no real plan in mind, to start with an issue and see where it goes from there. This can end up being a colossal waste of time. Even if you feel productive by hosting all these meetings, unless some key issue is resolved and some practical, actionable plan is created, you are not really doing anything important. A board agenda will then help keep the meeting on track and centered around an end purpose.
How do you go about preparing an agenda? Take a page from these examples of board meeting agendas. You can download any of them as free PDF samples.
The word agenda suggests purpose. The written agenda is then a list of ideas or issues to address during the meeting. It also denotes the underlying program governing the meeting. A good agenda will run from A to Z within a reasonable time frame.
A well-prepared agenda will likely have to be typed out by the secretary and copies distributed around the boardroom. This will act as a road map to give everyone present an idea of where this meeting is heading and if you start to go off-track.
Start with the reason you wanted to call a board meeting in the first place. Why did you think you were justified in calling together these important business people, who would normally be very busy, unless you had some key issue to talk about?
This issue or question will be your key note that you will be building the agenda around. So how do you start drafting such an agenda?
Each example here is for a Professional Agenda Template to show you how different board meetings are planned for different purposes. Included in these samples are examples for the following agendas:
Download all of these as free PDF files and use the information however you wish.