8+ Computer Confidentiality Agreement Templates – PDF, DOC
For those of you who would like to ensure that all company-related trade secrets or private information doesn’t leak out to the public, then that would mean you would have to come up with a confidentiality agreement. The whole point of having one is to ensure that only the right people are able to use certain confidential information, as well as ensuring that they know what to do and what not do with them.
This kind of sample agreement will definitely come in handy for companies who mainly deal with computers to conduct daily operations. This article is going to teach you all that you need to know in order to create an effective computer confidentiality agreement.
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When the time comes for you to come up with one, you have to make sure that it’s able to tackle all of the different areas regarding how one wishes to use company computers to gain access or transfer important company information. You’ll want to setup all of the right terms and conditions to ensure that everyone knows how to use company computers – and the information within them, the right way. You may also like sample business confidentiality agreements.
With that being said, here are the steps that can help you create your computer confidentiality agreement:
1. Identify Who Will be Under the Agreement
The first step when making your basic confidentiality agreement is to figure out the people who will be bound to it. You’ll need to acquire that person’s complete name and put it into the document – meaning that you’ll need to write down his or her first name, last name, and middle initial. The names will come in very handy in the event that you have to prove who signed the document and if a certain issue arises where you’ll have to identify the person who signed the agreement.
A good example of when you have to place the names of the person is when you’ve just hired someone new into your business. If you already know that the person will be employed, you want to take extra precautions to ensure that he or she won’t do anything that could damage your company. So setup the agreement with his or her name and see if that person is willing to go over and sign the document showing that he or she is willing to be bound by it for employment. You may also see legal confidential agreement templates.
2. Define the Information that’s “Confidential”
When you’ve already pointed who will be placed under the agreement, the next step is for you to point out what information will be considered as “confidential”. You’re going to have to go into detail when it comes to this as you want to point out exactly what isn’t public knowledge and must remain secret to only those who are allowed to know about them. The kind of information you want to identify as confidential would be the ones that are vital to your company’s success, the ones that aren’t there for the public knowledge, and the ones that can damage your company if it is spread to anyone that isn’t involved. You may also see data confidential agreement templates.
A good example of confidential information that’s stored in company computers would be documents regarding the different procedures on how a particular product is made. It’s no doubt that your employees will be sharing this information with others so you’ll want to explain thoroughly that the information should only be shared with those they are allowed to share them with. You may also see personal confidentiality agreements.
You can even go further and say that not only are the procedures confidential, but also the materials used, the prototypes used for testing and much more. It’s all about knowing what information is important to your business that you wouldn’t want to get out, so figure out what these are and place them in the agreement. You may also see HR confidentiality agreements.
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northside.com3. Establish How Your Employees May Use the Information
Now that you have been able to identify what information is confidential, you must then explain how your employees can go about in using them. Since we’re talking about a computer confidentiality agreement, you’ll be explaining how your employees will receive, transfer, or use information via the company computers that they’ve been assigned with. You’ll have to be very clear as you want to ensure that they only use them in ways that will not bring harm to you and your business. Just think of this as a set of instructions that will tell your employees what they should do and what they shouldn’t do with the information through company owned computers. You may also see real estate confidentiality agreements.
When it comes to sharing information, you’ll want to point out that they can only do so in the way that you expect them to. You can point out what communication sites they can use. It’s even better that you prohibit them from using other sites from sharing company-related confidential information as there’s always a risk that somebody might get hold of it. You may also see non-disclosure agreement templates.
As for information that has been received, you’ll want to point out that the employee may only use it for job-related purpose and nothing more. You’ll want to limit how they’ll be using whatever information they can gain access to via company computers as you do not want them to do anything that can potentially ruin your business – whether they intentionally meant to do so or not. You may also see medical confidentiality agreements.
So think of everything from how the employees can only use company assigned emails for sharing information, to who they should be allowed to share the information with. That way, you’re keeping everything safe. You may also see sample vendor confidentiality agreements.
4. Specify When the Agreement Will Take Place and End
As you’re making the agreement, you’ll need to be able to specify when it’s going to start and when it’s going to end. Take note that majority of simple confidentiality agreements would last around 5 years, but then there are some which only last to around 2 or 3. If you want to know just how long your computer confidentiality agreement should last for, then it’s best that you know the laws in your country governing it. Best that you do so that you don’t run into any legal trouble.
Point out the exact day in which the agreement is going to take place as you want your employees to know when they’re not allowed to share the information. Be sure that you put in the month, day, and year as to when this will all start so that you won’t run into issues such as employees stating that the starting date was unclear. You can also read confidentiality agreement for your business.
As for the end date, you don’t have to be too specific. You can always point out that it can end within any time of a particular year at your discretion. Also, you can point out that the agreement can end if a certain event were to occur. You must be able to specify what this event so that the employee can understand what situation will lead to the abrupt end of the agreement. You can also like business confidentiality agreements.
5. Point Out the Consequences for Breaking the Agreement
Now this is the section where you’ll need to be very careful as well as detailed. You want your employees to know that if they break the agreement, they will be facing consequences – most likely in the form of a lawsuit. There are some cases wherein confidentiality agreements include stiff financial penalties whenever an employee decides to share company-related secrets, but then there are those where the issue is left for a judge to decide. You’ll need to figure out which you should go for. You may also see patient confidentiality agreements.
The severity of the consequence will depend entirely on two things: the uniqueness of the information that has been leaked by the employee via company computer and how the amount of damage it can cause the company. If you’re planning on placing a fee that the employee would have to pay if he or she breaks the agreement, then the value of the information has to be specified. If the parties involved in the agreement cannot come into an agreement regarding the information’s value, then it’s best to go to a judge to settle the dispute. You may also see personal confidentiality agreements.
6. Leave a Space for Signatures
And finally, the last part of the agreement is for you to place a blank space where the employee may place his or her signature on to the document. The signature will act as proof that the employee has read, understood, and accepted the terms and conditions regarding how he or she will handle company-related confidential information via computers. This will come in very handy whenever you have to prove that a particular employee has accepted the agreement. So always make sure that they sign before they’re officially employed so that you can better ensure the safety of your business. You may also see sample client confidentiality agreements.
If you would like to learn about other types of confidentiality agreements that you can make, then all you would have to do is go through our site. It has many different articles that you can choose from and all you have to do is find the ones that you want which can provide you with the help you need. One you do find them, you should go through them thoroughly so that you can make effective use of whatever information they are able to provide. You may also see volunteer confidentiality agreement samples.
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