How to Write a Maintenance Contract [14+ Templates to Download]

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Maintenance service in the business context demands to set clear expectations to ensure you maintain a good relationship between your firm and the business or individual that hired your maintenance services. Before entering into an agreement with the client to perform maintenance service, establish the terms and conditions that set forth the limitations and scope of your services as a contracting company by writing a maintenance contract templates.

5 Steps to Write a Maintenance Contract

Step 1: Understand the Basics of Maintenance Services

Business maintenance service can mean anything from general upkeep to repair and facilities to installation and anything else you have agreed with the client, mostly for commercial properties and sometimes for home or residences. Other times, maintenance can also include maintenance and annual checking of networks and computer systems in the workplace, as well as vehicles.

Step 2: Identify The Parties

There’s should be no substitute for having a written record of your agreement with the client. However, both clients and contractors seem to forget the importance of properly defining who they are contracting with, which can have costly consequences when worse comes to worst. From the very beginning, accurately state both parties’ legal information, starting with the names.

Step 3: Define The Services

Outline the services you agreed to perform and go into detail in this section. Make sure that you discuss the service limitations well and leave no room for misinterpretation. It’s wise to provide a list of the services and their corresponding cost. Be specific in stating any additional because anything that isn’t clearly defined can cause disputes.

Step 4: Add Warranties Whenever Necessary

Leave a section for your warranties and any added responsibility each party had committed to. A warranty can be a guarantee that you’ll follow the statutes binding you to the contract throughout its term. It can also be as complex as money-back guarantees for the amount of time taken to complete a service that the client wasn’t satisfied with.

Step 5: Write Guidelines for Disputes

You can be all professional and well-meaning but as far as contracts goes, disputes are pretty much inevitable. To avoid unnecessary and costly court appearances and attorney fees, add indemnity clauses detailing what you can compromise with each other just in case some clause or provision is violated out of your control.

14+ Maintenance Contract Templates

Annual Maintenance Contract Template

annual maintenance contract
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File Format
  • Google Docs
  • MS Word
  • Pages

Size: A4 & US

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If you’re looking for a document that clearly outlines the terms and conditions you want to set with a client, this maintenance contract template is the  perfect tool for you. Download in all versions of Google Docs, MS Word and Pages then print anytime you want, because it’s safer to have a written contract.

HVAC Maintenance Contract Template

hvac maintenance contract 21
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  • Google Docs
  • MS Word
  • Pages

Size: A4 & US

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Are you currently struggling in outlining a legally binding agreement for maintenance services you agreed to provide? Then you need this maintenance contract template before performing maintenance to make sure you have set clear and properly-defined expectations. Get this template now!

IT Maintenance Contract Sample

it maintenance contract 5
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  • Google Docs
  • MS Word
  • Pages

Size: A4 inches

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A firm that wants to maintain its relationship with the right stakeholders and clients in business would only want to provide a well-written contract. Don’t miss out in setting your terms by using this sample maintenance contract. Get this template in any of Google Docs, MS Word and Pages.

Maintenance Services Contract Template

maintenance services contract
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File Format
  • Google Docs
  • MS Word
  • Pages

Size: A4 & US

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Swimming Pool Maintenance Contract Template

swimming pool maintenance
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File Format
  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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Need to backup your agreement for maintenance-check with a document that legally binds you and the client to your obligations? You’re in the right place because this maintenance service sample would be very helpful in making sure you’ve got it all on record. Waste no time and download this template now!

Lawn Maintenance Contract Template

lawn maintainence contract
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File Format
  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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IT Support Maintenance Contract Template

it support maintenance contract
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File Format
  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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Restaurant Maintenance Contract Template

restaurant maintenance
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File Format
  • Google Docs
  • MS Word
  • Pages

Size: A4, US

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Annual Maintenance Contract Template

annual maintenance contract mockup
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File Format
  • MS Word
  • Pages

Size: A4, US

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Need an annual maintenance check to comply with state regulations? In that case, you’ll find this annual maintenance template very useful since it’s professionally-designed, complete with the necessary content a service contract should have. What are you waiting for? Download this template today in MS Word or Pages!

Maintenance Contract Sample Template

maintainence
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  • Pages
  • MS Word

Size: A4, US

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Manage your agreement with the other party by making sure you’ve got a contract that spells out your service terms and limitations. By downloading this maintenance contract sample, you’ll have an accurate statement of work, as you should. Print this template now in its flexible format.

Maintenance Services Contract Template

maintenance services contract template
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File Format
  • MS Word
  • Pages

Size: A4, US

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At a loss as to how you should finalize a clearly-written contract? You don’t need to worry because this maintenance services contract sample is a great way to map out your conditions and any other compromises you’ve set with the client. You can also edit and customize the file as you see fit.

Free Annual Maintenance Contract Letter

annual maintenance contract letter
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  • MS Word
  • Pages

Size: A4 & US

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Make it a point not to allow any mishaps which arises from disputes that should have been otherwise handled well with a contract. Avoid ugly misunderstandings with the client by getting this sample maintenance contract and edit or customize it to fit your maintenance service’s needs.

Annual Maintenance Contract

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  • PDF

Size: 116KB

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Are you pressed for time in trying to provide the client with a contract that clearly sets proper expectations on both sides? It’s a good thing you’re in this website. With this maintenance agreement sample, you can have the right guide in finalizing your own maintenance contract so go ahead and hit on the download button!

Hardware and Maintenance Contract Example

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  • PDF

Size: 494KB

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Not sure how to outline your service’s required provisions? Meet the client halfway by making use of this accessible and editable sample maintenance contract. Download the template and print it in any compatible device for added convenience. Modify the terms according to your needs.

Repair and Maintenance Contract Template

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File Format
  • PDF

Size: 2MB

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Ready to perform a maintenance service for a client’s home? Don’t do it without completing a maintenance contract that spells out every important part of you agreement with each other and make sure both parties sign it. At all costs, having a written contract is still the best way to deal with business transactions, especially for service providers like you!

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