How to Conduct a Training Needs Analysis [5+ Templates to Download]

To ensure that a business’s employees are performing at the level that they are supposed to, certain training programs will need to be conducted. However, one must know precisely what kind of training is needed and how it should be done. This is when a training needs analysis has to be carried out and this article will teach you all that you need to know in order to do one.

6 Steps for Creating a Training Needs Analysis

Figuring out the training needs of a particular company or organization can be tricky if you have no idea as to what it is that you should be doing. So in order to help you with that, here are the steps that will help you in conducting a proper training needs analysis:

Step 1: Determine the Desired Outcome

The first thing that you will have to do is to understand the expected outcome of the training that’s to be conducted. It is very important that whatever training takes place is tied to any business objective. So what you will need to do here is to clarify the goal or goals of whatever training is to be issued.

Step 2: Link the Desired Outcome With Employee Behavior

It is here where you will need to assess what qualities an employee should have in order to reach the desired outcome. This is where you have to consider the type of behavior, qualities, and knowledge that you will want to see in an employee so that he/she can meet business expectations and objectives.

Step 3: Do a Gap Analysis

This is the part where you will need to take a good look at the current level of performance and compare that with the level that the business desires. During the gap analysis, you will want to gather information by conducting interviews, test, surveys, performance evaluations, and anything else that will help you see the business’s current state of performance.

Step 4: Look Into the Training Needs

It is here where you will need to look into the number of employees that will require specific training. You have to make sure that you highly consider the type of training that needs to be done as it has to help the business achieve its objectives and goals. The information you get here will help you understand what it is that you need to prioritize during the training.

Step 5: Determine How the Training Should be Conducted

Now that you know what the training needs and what has to be aimed for and what goals/objectives have to be reached, then next is to point out how the training should go. Consider all possible methods such as mentoring and coaching, on the job training, conferences, academic programs and much more.

Step 6: Factor in the Costs

This is where you will need to look into the number of funds that need to be put into the training. Come up with a budget report that lists down everything from the amount of time needed to train, the travel and logistical expenses, the trainers who need to be paid and so on.

5+ Training Needs Analysis Templates

1. Training Needs Analysis Template

training needs analysis 21
Details
File Format
  • Google Docs
  • Google Sheet
  • MS Excel
  • MS Word
  • Numbers
  • Pages

Size: A4, US

Download

When it comes to figuring out what kind of training is needed in a business, then there are a lot of things that you are going to have to consider. Use this template so that you can make a document which points out what kind of training needs to be done, what resources are needed, how effective it should be and more.

2. Management Training Needs Analysis Template

management training needs analysis template1
Details
File Format
  • MS Word
  • Pages

Size: US, A4

Download

It is very important that every business has a capable management team to ensure that it heads towards the direction of success. So if you are part of the management team and feel as if things can be done in order to improve business performance, then use this template to show exactly how that can be done.

3. Sample Training Needs Analysis Template

training needs analysis template mock up1
Details
File Format
  • MS Word
  • Pages

Size: US, A4

Download

If you are required to come up with a training needs analysis document, then be sure to download this template. You will have to use either Microsoft Word or Apple Pages if you want to be able to make the changes necessary to make the analysis document you need. Just be sure to do a thorough analysis so that you can provide the template with the right content.

4. Personal Training Needs Analysis Template

personal training needs analysis1
Details
File Format
  • MS Word
  • Pages

Size: A4, US

Download

If you are going to do some personal training, then you will need to know how you should go about in doing so. Use this template, to help create the analysis document that will tell you things like what kind of training suits you best, what resources you will need, how much time you’ll need to spend training and so on.

5. Sample Training Needs Analysis

Details
File Format
  • PDF

Size: 336 KB

Download

One of the easiest ways to make an analysis document is through the use of a template. Should you find yourself in a situation where you need to analyze the training needs of a company and that you’ll have to put the results in writing, then this template is definitely something you should download and make use of.

6. Training Needs Analysis Report

Details
File Format
  • PDF

Size: 1 MB

Download

Companies and organizations need to make sure that their employees are performing at a level that they are expected to. So when it has been decided that training needs to be conducted, it’s important to know what kind of training is needed. If you’re in charge of pointing that out, then use this template to help you.

If you feel as if you want to learn more about training needs or if you want to learn about other information related to business, then you can always check out our site.

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