In a group of people working towards a common goal, proper division of tasks should always be observed. Each group member should own a task that suits best with their own strengths and skills. In businesses, this is done with the help of a workload analysis. These are documents that can help a company leader or manager on how to distribute and allocate future workload. The dispersion of workload is based on the staff’s past performance and their individual skills and capabilities. In this quick guide, we will help you on how to conduct an effective workload analysis.
5 Steps in Conducting a Workload Analysis
Step 1: Define the objectives of the future workload.
In this step, you’re basically defining the nature of the output you want your employees to showcase once the workload is accomplished. This will serve as your ultimate guide as you move forward with your workload analysis.
Step 2: Define and classify the various tasks and processes.
Doing so will help you once you’re dispersing the workload to your staff. Classify them according to their type and nature such as implementation tasks (meetings, paperwork, research, and etc.), sales tasks, field work, factory work, and many more. Make use of charts and tables when classifying them.
Step 3: Survey the employees.
In this step, you’ll be knowing how your staff has been doing their work recently. You can ask how much work they can accomplish regularly, what are the dilemmas they often encounter during work, and what are the strengths they possess that gives them great advantage while performing their tasks. Doing this type of survey can help you on how your going to make ways to ensure that goals will be met.
Step 4: Identify some threats to work performance.
These threats most likely concerns each of the staff member’s weaknesses such as anxiety caused by work pressure, minor incompetence with the task at hand, health issues, and other personal issues. Identifying these threats to work performance can help you anticipate possible problems during operations. And ultimately enabling you to make contingency plans.
Step 5: Distribute the work load accordingly.
Based on all the data and statistics you’ve obtained, especially from Step 3 and Step 4, it’s time to disperse the workload to your staff. Make sure that they are distributed equally and with equity. You can do this process with the help of your supervisors. They personally know the staff much better, and they know how they work first-hand.
9+ Workload Analysis Templates
1. Workload Analysis Template
The Workload Analysis Template provides you with everything that a workload analysis document should cover, such as some data about the staff, the equal distribution of the tasks, and an assessment of several operational issues. This template can even be used in any form of workload analysis since it can be edited freely. And lastly, it meets every standard that a formal analysis document should possess.
2. Workload Analysis
With the Workload Analysis, basically all you have to do is fill in its blanks and make some few alterations to make it more in-line with the nature of your workload analysis. Its best attribute is that it makes good use of numerous tables which makes it a lot easier when you’re dealing with timelines and complex statistics. So why not consider downloading this template and give it a try.
3. Template for Workload Analysis
The Template for Workload Analysis has similar qualities and appearance with the Workload Analysis. It already outlines everything for your convenience, complete with all the angles that a workload analysis should tackle. It also provides you with spacious tables for the benefit of some data analysis that concerns timelines and numerical statistics. And lastly, it doesn’t have any unnecessary artistic design which is a must for every formal document.
4. Workload Analysis of a Large-Scale Key-Value Store
A workload analysis does not only assess staff members, it can also be used to assess machinery, equipment, and other non-human resources. In this case, the Workload Analysis of a Large-Scale Key-Value Store focuses on key-value stores, as its name implies. They are a vital component in large websites such as Amazon and LinkedIn. If not properly monitored, they can cause major problems to a website. Own this sample now and make use of it as a reference.
5. Workload Analysis Report
This sample with the name Workload Analysis Report, is a good example on how a fully-detailed workload analysis report should go about. It’s fully-detailed in a way that everything on it has purpose, and not just simply trying to make the document appear comprehensive and impressive. Every information on this sample adds relevance with the analysis, and all the important information is given emphasis to make them much easier to find. You can own this sample instantly by simply clicking on its ‘download’ button.
6. Sample Workload Analysis
The Sample Workload Analysis is another prime example on how a workload analysis’s flow should look like from start to finish. The best thing about this sample is that it showcases numerous findings, such as minutes of clerical work per hour, percentage of time spent on each task, average time for routine tasks, and other analysis that pretty much concerns time duration. With all of that in mind, you should consider adding this sample in your computer files, and use it as a reference/guide when the need arises.
7. Workload Analysis on Taobao
As you can see with its name, the Workload Analysis on Taobao focuses on Taobao itself, a Chinese online shopping website owned by Alibaba. This sample dives deep down to full detail about Taobao’s recent activities. All of the needed information to improve the dispersion of workload for a site such as Taobao is in full display. It uses a lot of frequency charts which generally shows important statistics regarding the site’s workload. So if you’re planning to run your own shopping site soon, then you should consider downloading this sample.
8. Regional Office Workload Analysis
The Regional Office Workload Analysis is a sample you should consider using as a reference if ever you prefer to make your workload analysis as simplified as possible, but yet effective. Despite this sample’s briefness and simplicity, it doesn’t leave out any relevant information, it actually emphasizes them further. What this sample did best is its good usage of charts and tables, which is a must for simplified versions of workload analysis documents.
9. Wikipedia Workload Analysis
The Wikipedia Workload Analysis shows you how Wikipedia site-handlers make their workload analysis about their sites. This sample’s biggest highlight is that it showcases the frequency of each of their site, such as English Wikipedia, Wikipedia Commons, German Wikipedia, Japanese Wikipedia, and etc.. You could make use of this sample as a guide if it so happens you manage a site with a search engine.
10. Workload Analysis for Planning Needs of Employees
If you want to conduct a workload analysis that gives major consideration to employee needs, then The Workload Analysis for Planning Needs of Employees is the best sample you can use as a guide. The greatest thing about this sample is that it provides you with numerous formulas that can help you to easily calculate the workload of your employees, and ultimately enabling you to make ways on how to fulfill their needs once you launch the workload.