When it comes to educational institutions, one of the things that has to be prioritized would be the attendance of the students. If you want them to learn what they’re supposed to, then you have to make sure that they’re actually present for each and every one of their lessons.
But let’s say that you’ve seen a noticeable increase in absences and that it’s becoming a bigger issue. This just means that you will need to come up with a plan that will help you deal with it. And that’s why this article is going to teach you all that you need to know in order to create an attendance action plan for your workplace.
Sample Attendance Action Plan
Example of Attendance Action Plan
Attendance Action Plan Report
The Importance of Having the Attendance Action Plan
While the plan is focused solely on an educational institutions attendance rate, there are things that you can actually benefit if you make one that’s effective.
Here are a few examples:
- Students will know when they should be in school – The attendance plan should be able to outline everything from when classes start, when classes end, and when these students should arrive in order not to be considered late or absent. By giving them this information, you’re ensuring that the school’s students understand that the have to be in school within a specific time if they want to be present as well as punctual for their classes.
- It reminds them that there are consequences – If you want to make sure that these students take their attendance seriously, then one of the best ways to do that is if you remind that there consequences they might face. By placing them in the action plan, you’re basically reminding your students that your educational institution is one that takes attendance very seriously.
- It lets people know what they have to do in order to maintain good attendance – Take note that this action plan can act as a sort of guide fo your students as it can point out what it is that they have to do so they can be present whenever they’re needed, and that’s just about every day that the school is open.
Supporting School Attendance Action Plan
Attendance Action Plan Template
Attendance Improvement Action Plan
How to Make Your Attendance Action Plan
Now that you’ve learned what it is that you can gain from having this type of plan, the next step for you to take is to learn how you should actually make it. While it’s not exactly going to be easy, you’ll have to do it so that everyone will be given an outline on what’s going to happen and what has to happen.
So with that being said, here are the steps that will help you come up with your schools attendance action plan:
Point Out the Main Objective
Before you start writing down what has to be done, you’ll first have to write about what you want this particular action plan to do. Doing so will ensure that these who go through it—namely the students and their parents—while know why you’re implementing these rules and regulations regarding how every student must maintain their attendance record.
While it’s obvious that this is for improving attendance, you’ll still have to go into detail as to why this action plan is being made. The more information that you’re able to hand out, the better it will be for you and the people that are involved in your school.
Discuss the Details Regarding When Students Should be in School
They won’t have any excuses for not being present for when they need to be if you’ve given them all the details regarding when school starts and when they should be in the institution. You’ll have to present them with the time that they have to arrive, when classes officially start, and when they’ll be considered as either absent or late.
Be sure that you’re clear on this when presenting them with the information that they’ll need to know.
Point out the Responsibilities
It won’t be your students that are going to have responsibilities regarding attendance as even the school plays a role in maintaining it. So here are are the things that you’re going to have to consider:
- The Responsibilities of the Caregiver/Parents – These are the people who are responsible for enrolling their children in the school in the first place. Naturally, they have to be the ones to make sure that their children actually attend their classes and that they’re always present when they’re needed. So what you’ll want to state is that they have to make sure that their children attends their classes regularly. You’ll also want them to know how they should explain in the event that their children cannot be present in school during a particular date. You can tell them that they can send an email to an email address that you will be providing them with, or you can say that they’ll have to create a written explanation and hand it over to the right authority to ensure that the student’s absence can be properly and rightfully documented.
- The Responsibilities of the Student – Remember that you want to point out exactly what it is that the student will need to do to ensure that they’re able to maintain a clean attendance record. So what you’ll want to state in the action plan is that they have to head over to their assigned classrooms before or on the time that they’re supposed to be in them. Clarify what time that is so that there won’t be any questions. You’ll also have to outline what it is that they’re supposed to do in the event that they show up late. It’s best that you provide them with the procedures on what they should do in the event that they were not able to make it on time for their classes. That way, you can ensure that their tardiness will be documented and that they’ll still be considered as present for that particular day.
- Responsibilities of the Teacher – These are the people who are going to be teaching and handling all of the students so of course they’ll be playing an important role when it comes to managing their students’ attendance. So you’ll have to point out things like the teachers being required to check each student’s attendance on a daily basis, and how they should handle both late and absent students. Give them a list of the procedures that they will need to follow in order for them to properly report when students arrived late or when students were not present for their classes.
- The Responsibility of the Head of the School – This is the person who will be in charge of just about everything that goes on in the educational institution. Naturally, this person will also be the one to handle any concerns regarding late or absent students. So you’ll have to point out what this person’s duties and responsibilities are so that the people going through the plan will know exactly who they should go to if they have any concerns. So point things out like how the head of the school is the person responsible for approving or not approving requests for absences, monitoring all of the different class attendance records, communicating with teachers on how they should handle late or absent students, etc. Remember that the more information that you provide them with, the better it will be for your school.
Definition of Terms
And lastly, you’ll want to define a couple of terms so that it’s clear to everyone if every you write them down under a particular student’s status. This is something that you’ll have to do so that everyone is aware of what the student’s status is and that they know what it means.
Here are the terms that you will need to write down:
- Repeated Absence – This is when a particular student in a class is repeatedly takes a leave of absence. While it’s not enough to expel the student, it’s still takes note that the student is frequently absent. This means that there’s growing concern as to whether or not the student will continue these absences in the future.
- Ongoing Absence – This is a status that most parents should not see in their child’s attendance records. What this basically means is that the student who has this attendance status is one that has been continuously absent in his or her classes. This raises concerns to both the students and parents as to whether something’s wrong and it will require a reasonable explanation as to why the student is continuously absent.
- Extended Leave – This is the kind of status that’s given to students who need to take an extended leave of absence due to illness, accidents, oversea trips, etc. Whether or not the reason is acceptable will depend entirely on the teacher and the school head.
In the event that you would like to learn how to create other type of action plans, then all you have to do is go through our site. It has many different articles that should provide you with the help that you need. Just make sure that you read them thoroughly so that you can make effective use out of whatever they provide.