A budget is every person’s need, be it in the office, at home or for the business purpose. For any of these needs, you need to make a budget. If you do not how to make one, you can go through some sample budgets to get an idea about making a simple budget template.
5 Steps to Write a Sample Budget
Step 1: Purpose and Tenure of the Budget
Before making a budget, you should have a clear idea about why are you making it. You may need it for your office, for business, for a project or for personal use. It is also important to determine the tenure for which the budget is to be made. It may be weekly, monthly, half-yearly or yearly.
Step 2: Project the Income or Revenue
The income projections give you an idea of the money you will have in your hand to meet all your expenses. Income sources will be different according to the kind of budget you are making. Apart from the regular income, do remember to include the extra income or non-operating income.
Step 3: List All the Expenses
After income, list down all your expenses. Again it will depend on the kind of budget you are making. Calculate your average spending in a particular period and then allocate an amount for it. Some bills are monthly; some may be quarterly and some yearly. So remember their occurrence to incorporate their effect on your budget.
Step 4: Principle of Prudence
As per this principle, consider your unexpected incomes as and when they occur and in case of expenses, consider them even if there is a remote possibility of their occurrence. This is because an extra income is welcome but any forgotten expense will put you off track from your planned budget.
Step 5: Calculate Your Savings and Review Your Budget
Calculate your savings or net balance of funds. You can make an emergency fund out of the surplus available. Make sure that the budget does not show a deficit as in that case, you will need to cut some costs or go over the process again. Also, review your budget from time-to-time to check if things are going as were planned.
15+ Sample Budget Templates
1. Sample Budget Spreadsheet Template
This is a sample budget template for your personal budget. Its suggestive content is very helpful. If you are making a budget for the first time, you can use this one. The budget has sections for budgeted and actual expenses. You can track the difference between the two which will help you make a better budget next time.
2. Simple Budget Sheet Template
You can use this budget sheet template to prepare a budget for your business. It is based on the previous month figures of business expenses and income. This is a free template. It is a ready-made file which supports all file formats. You can also share this professional template digitally with your members.
3. Free Sample Budget Planner Template
For making a sample budget planner, you can use this simple budget planner. It is a blank format, so you can use it for personal, office or business budget as to how you plan to spend your money. You can download this file instantly as it is absolutely free. It is easy to edit.
4. Professional Sample Budget Template
This is a budget template sample of a government project. The expenses of the project are category-wise written. The breakdown of expenses is provided in the supporting detail section. This format can be used for small business or in business which has few assets or expenses. This is a professional budget template in PDF which is easy to understand.
5. Yearly Sample Budget
This is a sample budget for a university. This yearly budget template contains three-year projected data. It is divided into three sections. First one is an instruction set which you should read before using this template. The second section is the budget summary and third is summary details. The instructions regarding every field are also provided to facilitate a quick understanding of this sample.
6. Sample Budget Basic Format
This is a sample budget for a non-profit educational initiative which accepts contribution and donations to run its operations and these items stand for the revenue majorly among other sources. The donations and contributions can also be received in kind so there is a separate section for it. This is a simple budget which includes every significant detail.
7. Sample Blank Budget Format
This is a sample to facilitate the preparation of a personal budget template. The first format has numbers as well for your understanding. There is a “how often” column because some expenses occur weekly, others monthly and some others annually. If you want to make one, you can use the blank format given along with it.
8. Editable Sample Budget Template
This is an editable format which you can use to create a personal budget. If you have any expenses which do not occur monthly, you can put it in “Other expenses this month” head. All expenses are properly categorized. It is a simple looking format and can be downloaded instantly.
9. Sample Documentary Budget Template
This is a documentary film budget template. It is a very detailed budget. The expenses are allocated unit wise i.e. for what time they are incurred. The categorization is good. In case you want to prepare your own budget, you can refer to this one but remember to make the required changes as per your project.
10. Sample Project Budget Template
If preparing a project budget template for your research project, you can refer to this template. There is a summary in the beginning for an overview of the budget. The budget breakdown is very detailed providing details unit wise and justification as well regarding expense. If you will subcontract a portion of the work, there is a column for it as well.
11. Modern Sample Budget Template
This sample budget is for some humanitarian work project. For projects it is very important to know the duration of the project, the staff required, the specialists required, materials, equipment, etc. In case, any expense will be reimbursed fully, they must be included in the budget but state clearly that they will be covered as is done in the sample.
12. Modern Sample Budget template
This is a sample business budget for some youth work backed by the church. The format is simple and editable. The main source of income in such cases is charitable institutions or local authority. It is imperative to spend this money prudently and only for the cause for which it is raised.
13. Sample Expenses Budget template
This is another project budget template. It is a very compact format. Only the expenses head are included but no description of expenses is given. While preparing on for yourself, you can include the details. The focus is solely on the expenses and there is no income section. You can include it as well.
14. Standard Sample Budget Template
This sample is for an event. The main source of revenue in such cases is the registration fee collected from attendees. Almost every expense i.e. food, awards, kits, etc are covered. Any expenses other than ones in the list can be written under others section. You can download this easy template for making your own event budget template.
15. Free Sample Budget Layout
This is another sample for an event budget proposal template. The focus of this budget is on the expenses. These are divided into proper sub-heads. The income section is omitted from the sample but you can include it in your budget. For expenses also, you can make the required changes as these are not the only expenses incurred for an event.
16. Personal Sample Budget Format
If you are a student who is studying abroad, you need to make a student budget to see where you are spending your savings and your parents’ hard-earned money. This sample budget includes expenses right from the air ticket, visa and passport fees to your accommodation and meals in the other country.