12+ Non Profit Budget Templates – Word, PDF, Excel

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Every organization needs a budget so that they can keep track of their income and expenses respectively. Since  sample nonprofit organizations are not in the business of doing things for money, trying to get the necessary funding to operate becomes somewhat tricky (and creative) tightrope. The use of budget templates will make you understand clearly as to what should be present in a budget and why is it important to have one in the first place.

25+ Non Profit Organization Templates in PDF, Word, Excel, PSD, Google Docs, PowerPoint, InDesign, Apple Pages, Google Sheets, Publisher, Apple Numbers, Illustrator, Apple Keynote, Google Slides, HTML5 - START DOWNLOADING

Non-Profit Budget Example

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Planning and controlling the financial resources of your nonprofit organization is never easy. But, with the help of this template, it can be easier than you imagine it to be. Download this ready-made template that you can download instantly. The use of this nonprofit budget template makes it easier for you to create the right and best budget to keep a check on your fund flow in the organization.

Non-Profit Startup Budget Template

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Size: A4, US

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Startups would be a lot easier to run if you already have the right plan set in place so that you know what to do to make it grow in the market. Create an enumerated list of income and expenses for your new nonprofit business using our budget template in MS Word, which often covers the period up to starting operations and perhaps a small amount of time after operations have started. Setting goals are very important for any organization, so set the right goals for your business.

Non-Profit Annual Budget Template

non profit annual budget template
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  • MS Word
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Annual budgets play a very significant role in knowing where a company stands in the market at the end of the financial year. The above-shown sample budget template will ensure that you construct your finances for any specific financial year in a proper manner. Making an annual budget involves maintaining an organization’s revenue or income with its expenses and make them go hand in hand. This way, it makes it easier for the budget to work out the way you want it to.

Free Nonprofit Program Budget Template

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Provide details such as the source of income, program location, necessities, required person, food arrangements, and other details relating to the nonprofit budget by instantly downloading this free budget template in Google Docs template. It also allows you to present a graphical figure towards the end of the document so that it is easier to compare the statistics.

Creating a Nonprofit Budget in 5 Steps

Step 1: Calculate All of the Expenses

The first step to start a budget would be to note down the expenses you have and calculate them. Financial statements will be of great help in keeping you in sync with the expenses. These financial statements can also be used to make a note of your extra expenses in case you have any. All your miscellaneous expenses come under this step.

Step 2: Define the Amount of Income

Once you are done mentioning your expenses, mention your incomes and the source of all of your income into the organization. This will help you calculate the total income you get through funds, charity, and other means. Also, mention all the sources you get them from so that in case you have to thank them especially later, it would be easier for you to do so.

Step 3: Debts

Since not every nonprofit organization gets money every time, and in order to keep the organization running, you would have accumulated debt. So the budget document you are creating should have the sources from which you have taken debt. This could be any other company, any individual or a bank per se. If you do this, it will be easier for you to know how much debt you will have to pay off to your debtors.

Step 4: Compare the Expenses With Income

Compare your accurate figures of expenses and income, so that you know where you need to cut down on expenses in case you have to. This will help you make essential and crucial financial decisions. Examine the budget carefully, so that you will know how you can increase your income and that way, your expenses so that you can make the growth of the organization better.

Step 5: Update the Budget

Update your budget on a regular basis, so that you can know easily what goes where. Keep a regular check on your nonprofit budget. Also, assign some people or a team of the financial department to take care of the budget for you, so that they can update it regularly and give you a report. This way you can make a better decision on where to cut unnecessary expenses.

Non-Profit Operating Budget Template

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You should always have an idea for creating the right budget with approximate results for your nonprofit organization. The operating budget must be accepted upon by the management of an organization, similar to how a grant budget is approved before given to the prospective clients. Check church budget templates for more! This template will come in handy, just so that you do not have to make a budget from scratch. Just edit the details as you want them, as it is ready!

Nonprofit Startup Budget Template

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For a startup, it is always better to compare the previous year’s finances to this years, so that you will understand how much you have improved from last year. Since nonprofit organization gets most of their funding through funds and charity, it is very important that you need to have an idea where the funds are being used and how much is being used respectively. So budget templates like the above one will be of great help to you.

Non-Profit Fundraising Budget Template

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Fundraising is always done for a cause and that cause is mostly charity. Since nonprofit organizations work not for money, but the welfare of the society and people, they do most of the fundraising events, so that clients and others who want to be a part of a change can contribute their part in cash or kind. This fundraising budget shown above will help you keep a check on how many funds have you collected and who are the people who helped you out.

Annual Budget Template for Non-Profit

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The Basic Bones of a Nonprofit Budget

The usual nonprofit budget sheet will generally look something like this:

  • A tabulated list of revenue sources (government grants, fundraising events, and merchandise, membership income, individual contributions, and donations, etc.).
  • An itemized list of expense categories (staff wages, insurance, rent and overheads, fringe benefits, payroll taxes, etc.).
  • A total or segmented/categorized estimated budget for each activity (this is your expenditure goal).
  • The actuals (documented actual expenditure).

The longer you have kept your nonprofit running, the better the idea you have of your average operational costs.

You have probably been involved in the budgeting of the operations of some other institution, which didn’t immediately strike you as a nonprofit.

Non-Profit Program Budget Template

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Size: 274 KB

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Non Profit Development Budget Template

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Size: 13 KB

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Non Profit Budget Template in Excel

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Size: 58 KB

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The Subcategories of Nonprofit Budget Sheets

Some templates in the collection for such situations:

  • Non-Profit Startup Budget Template – When you are just starting out and need to track your spending over the fledgling years to get a better idea of your spending needs.
  • Non-Profit Operating Budget Template – This template can be used to maintain your business and financial balance and that will keep your nonprofit running.
  • Annual Budget Template for Non-Profit – To allocate your budget over the full year after gathering enough information from the last two budget types over time. For managing to fund over a shorter term, see Non-Profit Monthly Budget Template.
  • Non-Profit Fundraising Budget Template – Addressing one key area of revenue income, ironically it takes money to make money.
  • Non-Profit Development Budget Template – This is a special budget template to manage the funding of a developing project.
  • Non-Profit Marketing Budget Template – Because you can’t expect to get donations if no one knows who you are or what you do.

Non Profit Monthly Budget Template

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Size: 65 KB

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Non Profit Marketing Budget Template

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Size: 181 KB

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Non Profit School Budget Template

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Size: 53 KB

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How to Use These Templates

Many of these examples will be provided as free PDF examples and templates, but look out for the Excel (.xlsx) formats at the bottom of the collection. These will be especially useful for you to get started right away, whether you are a startup or a seasoned player and whether you are planning a special program budget, a monthly budget, or a yearly budget.

If you are in charge of nonprofit organization’s financial affairs, you know there are various ways to get funding. There are fundraisers, fee-for-service systems, grants, sponsorship, donations, and other things. But just as important than gathering the funds is to calculate a budget and manage to operate within it.

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