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4+ Business Profit and Loss Statement Templates- PDF

Whenever you decide to run your own small business, then you’ll always want to keep track of where it stands in terms of its finances. A business can only be successful if it manages to gain profit above that of its expenses. Having it the other way around will just lead it to ruin.

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So if you’re a business owner or you’ve been assigned to keep track of a business’s financial situation, then you’ll want to have a document which shows the business’s profit and loss within a particular time period. And that’s why this article is going to teach you how to come up with a simple profit and loss statement.

Sample Business Profit and Loss Statement

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Self-Employed Homeowner’s Business Profit and Loss Statement

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Simple Business Profit and Loss Statement

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What Information Should be In a Profit and Loss Statement?

Most of the information for this statement comes from your first-year monthly budget. The statement should also contain information on the estimated calculations on depreciation from your tax advisor. So you’re going to have to make sure that you have the following:

  • A list of all the transactions that your business has made. This should include everything in your business checking account and all the purchases made with your business’s credit cards. Be sure that you that you don’t miss out on even a single item as you’ll need to determine the value of each item when you’re writing them all in with the profit and loss statement.
  • Include petty or any other types of cash transactions that your business has made. This can be anything that you have bought that’s entirely related for business purposes. Be sure that you have kept all of the receipts for these items as you will be using them when writing the statement. You can also read profit and loss statement forms.
  • Have a list of all of your business’s sources of income. This includes anything from checks, credit card payments, etc. One of the best ways of obtaining this information is by going through your bank statement. Think of all the cash that has been paid to your business. You should have records of all the different sources of income and revenue. Acquire those straight away and write down everything into the plan.
  • Include information on any reductions in your sales. This is everything from discounts or returns.

In the event that you are using business accounting software, then it should be noted that a profit and loss statement should always be included alongside with the standard reports. However, even if you have the statement in the system, you’re still going to have to learn about what information it should contain.

The reason for this is because you want to make sure that everything is accurate, meaning that you’ll want to go through the sample profit and loss statement in the report and check whether all the information is in there.

How to Make a Profit and Loss Statement

Now that you know what kind of information should be in a profit and loss statement, the next step is for you to learn how you should go about in making one. There are necessary steps that you are going to have to take to ensure that the statement has all that it needs to provide you and other readers the information they need in regards to your business’s profit and loss within a specific time period. With the information, you should be able to come up with effective strategies which can ensure that your simple business is able to profit more than it spends.

So with that in mind, here are the things that you will need to do in order to come up with a proper profit and loss statement:

1. Show Your Business’s Net Income

The first step to coming up with a profit and loss statement is to write down your business’s net income. This net income is the total of your business’s total revenue being subtracted by all of the different amounts of expenses. It’s important that you acquire the net for each quarter of the year. That way you should be able to compare just how much was gained or lost within certain periods of time. You can also read sample income statement formats.

You can break down the income into sub-sections so that you can show any other of your business’s sources of income. Remember that this is optional as you can always just place these in the revenue section. You may also read profit and loss forms.

2. Show Your Business’s Expenses

Once you’re done providing the information on your business’s net income, the next step is to itemize your business’s expenses for each quarter. This is going to be everything that your business has spent within that quarter just so you are able to continue operations. Make sure that you take note of every single one of them and that you are able to add them to this particular section. You can also like excel profit ana loss templates.

You can break down the income into sub-sections. All expenses should total to 100% of sales.

3. Show the Different Between the Sales and Expenses

When you’ve come up with a list of all of your business’s income and expenses, you must then proceed to subtract the income from the expense so that you can acquire information on your business’s earnings. Take note that these earnings would contain the total amount before any tax deductions taxes, depreciation, and amortization affects it.

4. Provide Information on Your Business’s Debt

Think of all the payments that your business will need to make within or after the year. This can be anything from unpaid loans to fees that you are required to spend after a certain period of time. Make a list of all the debt that your business has managed to accumulate and calculate their total. You can also read simple income statement templates.

Once you’ve done that, then you may proceed to subtract that total with the earnings before any tax deductions taxes, depreciation, and amortization.

5. Make a List of All the Taxes that Have to be Paid

You won’t be able to acquire your net income if you don’t even know what kind of taxes your business is going to have to pay. This is the section where you will need to provide the different taxes as well as their amounts. Make sure that you come up with a list of every single one of them and that you are able to provide the accurate total. Once that’s done, all you have to do is to subtract your business’s profit gains from the overall taxes. You may also read profit and loss income statements.

6. Make a List of the Total Depreciation and Amortization

Aside from the taxes, you must also remember that you’ll need to include both depreciation and amortization. Take note of all the assets that your business contains that have dropped in value and include them in the plan as the depreciation value. As for the amortization, you must take a good look at all of the spreading payments that your business has had to make within multiple periods. You can also see excel income statements.

Again, you’re going to use the total of both to subtract from whatever amount is in your business’s total profit count. That way you can come up with your business’s net profits, telling you just how much your business was able to gain within a certain period of time. You can also read free income statements.

Business Profit and Loss Statement Template

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  • PDF

Size: 142 KB


Example of Profit and Loss Statement

File Format
  • PDF

Size: 228 KB


Tips for Coming Up With Your Profit and Loss Statement

Although you have already managed to learn what it takes in order to come up with a proper profit and loss statement, there are still a few things that you can do to ensure that the document has all of the information it needs. You can also read multistep income statements.

So here are a few tips that you can follow:

  • Make sure to take note of all the possible expenses. It’s even better if you overestimate just how much your business is going to spend so that you won’t be surprised when you obtain the actual amount. Don’t forget to add a category for “miscellaneous” for those other expenses that your business had to make. Just make sure that you get the total amount of each item and that you’ve listed down exactly how much each expense is going to be. You can also read word income statement templates.
  • Always take note of the sales of each month. Unlike your expenses where you overestimate the amount, it’s best that you underestimate your sales. That way you’ll find it better when you receive the total amount or that you won’t be disappointed when it’s exactly what you expect it to be. You can also like sample financial statement templates.
  • Expect your expenses to be higher than your sales during the first two to three months. It’s always expected that a business that has just started up won’t exactly gain a profit right away. You’ll most likely be spending more than you’re earning when you just started things out. By knowing how much exactly you’re losing, you can get the idea as to how much you’ll need to borrow until your business can bounce back and finally start earning. You may also read financial statement analysis.

In the event that you would like to learn how to come up with other types of statements that you can make, then all you have to do is to go through our site. It has many different articles and each of them should provide you with the information that you’re going to need. Make sure that you read these articles as thoroughly as you can as you want to make the most out of whatever information they have to offer. You may also read non-profit sheet templates.

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