Having an orientation program for new employees is a norm for all companies. If a company does not have any orientation program for its new employees, then most likely it is not a legitimate company operating without any business licenses and permits. Orientation programs are conducted to introduce the new hire or new hires to their new job responsibilities, the office staff, the equipment and how to use them. These programs assist the new hires in their transition for their new work and also aid them in building a relationship with the rest of the company personnel, both the rank-and-file employees as well as the officers and top management.
Human resource personnel is usually the people in charge of creating the orientation program and are also the ones creating the checklist on which the program will be based. Sample checklists are important so that the program goes smoothly and no items are missed when the employee starts his new work. Human resource personnel do double duties and are also the ones who conduct the onboarding or orientation programs.
Despite your position in the company, if you are tasked by the management to create the orientation program checklist templates, then here are some templates you can purchase at very affordable prices so you can use them when you are about to hire new employees.
Orientation Program Checklist Template
Orientation Checklist Template
Onboarding Checklist Template
Compliance Checklist Template
Service Checklist Template
Why is an orientation program important?
1. An orientation program is vital not only for the new hire but for the rest of the company as well. You do not want your new employee to be left in the dark background and be confused about his tasks and responsibilities on his first day. Human resources, as well as top management, should give a short background on what the employee can expect in his future duties.
2. The orientation program is also meant to be beneficial for the company. Businesses operate like a well-oiled machine. Employees are in sync with their departments and in other departments as well, creating a coordinated operation within the company. Employees are involved in numerous daily tasks. They send emails, talk to clients, call clients, present sales pitches, meet with other team members and management personnel, and create worksheets.
3. Even a single employee who is not aware of his tasks and responsibilities will seriously hamper the operations of the company. For example, if an employee is expecting an email from an employee in another department that he would have to forward to his immediate supervisor, the employee from another department should immediately send the email right away. If the contents of the email are incorrect and the email has already been sent to the supervisor, then it will cause some concerns with two of the employees as well as the supervisor if he also sent the email to a client or other external stakeholder.
What needs to be in an orientation program?
An orientation program is meant to orient the employee with his new role in the company. An orientation program is not only limited to new hires, but it can also cover existing employees who will be transferred to another department or another branch. No matter what the purpose is, the orientation program is designed as a transitional tool for employees so they can adjust to their new tasks and responsibilities. You may also see free checklist templates.
Here are the things you need to include in this kind of program:
1. General introduction to the company
A general introduction to the company is the first and probably the most important thing to be listed when making an orientation program. Of the things to be discussed in the orientation program, the most important matters include the company mission statement, background and vision, and company policies.
2. Job Description
Before the employee starts his new job, he should be aware of his tasks and responsibilities. Although the job description is oftentimes discussed in the initial or second interview, a more in-depth and detailed job description is discussed with the new employee during the orientation program.
3. Meet and greet other employees
The most nerve-racking experience for any new employee is probably meeting the other employees in the company. Meeting and greeting other employees is always one of the most important aspects of any orientation program and is observed by all companies. The new employee may not like it, but human resources have the responsibility to introduce the new hire to the entire staff for obvious reasons. You may also like daily checklist template.
It is HR’s job to schedule the meet and greet session. It can either be through a company-wide gathering or meeting where every employee’s attendance is required or if the availability of some of the employees is questionable, then the human resource personnel together with the new employee will go around the office and do the introductions.
4. Company standards and policies
There are always rules and regulations that every employee should follow when he starts his new job. Company standards and policies are the laws of the land and no employee or even manager, supervisor, or CEO is above it. This is also a vital part of any orientation program and should be discussed with the new employee during the pre-employment program, especially if company policies are lengthy. If possible, a copy of the company standards and policies should be given to the employee ahead of time so that if any concerns arise, he or she can discuss it with HR during the orientation program. You may also like seminar checklist templates.
5. Workplace security
Workplace security is sometimes overlooked when companies focus too much on making money. Employees cannot function properly if their lives are at risk before, during, or after office hours. Companies are also at risk of facing public backlash when they put their employees in a difficult security situation, so prioritizing workplace security is a no-brainer. The new employee should also be oriented on the different security measurements placed by the company to protect all of its employees. This makes the new employee aware of solutions and possible alternatives whenever a possible security breach arises.
We hope you enjoyed reading our tips on how to develop orientation programs and what contents to include in one. These types of programs are very helpful for new employees as they begin their new journey with the company. You may also see training checklist templates.