Your average American wouldn’t hire a caterer if they can do the cooking and organize a small event without professionals on the front lines. If it’s a major occasion that requires your services as a catering business such as a birthday bash, conference or wedding, understand that people don’t necessarily know the process and preparation behind these events. Therefore, you need to make sure that all aspects of the services you offer are clearly laid out by writing a catering agreement contract.
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5 Steps to Write a Catering Contract Agreement
Step 1: Write Down Your Contract Basics
List down all the things you want to cover in your contract agreement. Obviously, you’re going to write down the client’s name, address and contact information, the event, venue and expected number of guests. All these need to be indicated regardless of who will be responsible for the dining service, kitchenware, logistics such as tables and chairs including other items.
Step 2: Specify Deposits and Venue Reservation
You should make the client understand that when they set a date to reserve your service, that automatically makes anyone else unable to book you on the same date should they decide to cancel. Reservation deposits are usually 50 percent of the total service cost. Always be clear about the due date of the final payment.
Step 3: State The Total Catering Price
It’s easier to charge a client when you have indicated early on what the total price is for the catering services, so draft a provision stating an upfront deposit if want to and deduct the amount from the total. Make sure that the contract clearly explains how the deposit will work and whether or not it’s refundable.
Step 4: Be Clear About Cancellations
Write your contract with a clear cancellation policy. Leave no room for interpretations and make sure that the policy gives enough chances for a refund based on how early the cancellation is made. For instance, if a client cancels three months in advance of the original date from a reservation, there are more chances to rebook for a larger refund.
Step 5: Finalize Your Provisions
In your final contract writing stages, include provisions regarding additional services you offer. For instance, if you can provide party decorations or some furniture for the occasion, these services should be mentioned as well in the document. You may also want to add any general information about your catering business‘ overall policies.
6+ Catering Contract Agreement Templates
1. Catering Contract Agreement Sample
Setting clear terms with clients who are looking forward to an event so much so that they tend to put little thought to the catering service they hired is never easy. Learn to set terms clearly with the help of this catering contract agreement template that you can download in any version of Google Docs, MS Word and Pages.
2. Restaurant Catering Contract Template
Want to make a good impression with people who hired your restaurant’s catering services? This catering contract template is made just for you, complete with a flexible format with a design that suits the nature of your agreement and printable anywhere, anytime on any compatible device.
3. Catering Contract Template
Not sure about contract provisions? Download this sample catering contract to save time and get to modify the content of this file to fit your own provisions. Print for your convenience after using it as a guide to come up with your own rather than starting one entirely from scratch.
4. Catering Agreement Sample Template
Leave no room for misinterpretations and vagueness in your agreement with the client by getting this catering agreement template. Download in PDF file format and feel free to modify the content as you see fit. Just make sure that your provisions are clearly laid out and that the document is signed by both parties.
5. Catering Agreement Sample
Make it your goal to be specific, and concise when presenting your terms and conditions in any contract agreement made with another party or client. If you’re in the catering business, take advantage of this agreement sample and customize according to what you and your client needs. Download and print anywhere!
6. Sample Catering Contract
Don’t miss out on key points related to your catering business’ policies by downloading this sample catering contract. When entering into an agreement with any client, it’s important to write in a way that maps out service terms before signing or finalizing the contract. It’s also important that you give enough consideration to both parties’ interests.
7. Catering Contract Example
Want to have a smooth transaction with a client who is ready to host an event with your catering business? The success of events falls down to how well-prepared the client was with everything from the venue to the food and the paperwork involved. Get everything covered and protect your business by downloading this catering contract sample now.