6+ Wedding Planner Contract Templates

Finally tying the knot with someone you imagine spending the rest of your life is eating. Yes, it will be fun, happy, and worth celebrating but getting it done is nearly as challenging as going on a honeymoon after the crowd has gone home. Researching about the perfect wedding reception, choosing the theme and the will get you feeling excited, but planning a wedding on your own, if you’re the bride, can be very stressful. You may also see Contract Samples.

Elements of A Good Wedding Planner Contract

To make it all worthwhile, and ensure that you would have a wedding day you’ll surely remember for the rest of your life, it’s better to hire the services of a wedding planner. This is because a professional who has enough experience with weddings and events, in general, would be able to organize your special day and take away all your worry. Hiring one would also mean getting a written wedding planner contract with the following elements:

1. Contract basics: Write a total somewhere along the lines of “Wedding Planner Contract”, the names of all parties, the date the agreement was written and the length and scope of the contract. If you have photography services included, you can add a license number and the contact information of the client to make it easier for you to bill or remind them when payment is due. This section should generally cover the basics from the date, time frame, fee, and guarantees, as well as copyright restrictions for photos and other materials you have agreed to produce for the wedding.

2. Payment and provisions: As an event planner, you need to charge the client or the bride and groom even if you already have a lot of tasks to do. This is why your contract should outline the amount that they have to pay on an hourly, weekly, installment or any other payment structure you have agreed together. Additionally, if the job includes other services than what you have initially offered, the method and payment plan should also be stated in detail in the contact with a clause on how you’d be handling disputes just in case.

3. Nature of services: This is what holds your contract together and could easily be considered the most important element. Therefore, the more detailed it is, the easier you’d be able to manage the expectations of the bride and groom. After all, you don’t want your client to end up assuming you’ll be providing supplies for the souvenirs and be in charge of the decorations when you only promised and offered a venue, program, and entertainment. When your client knows the limitations of your services, they know what and what not to expect.

4. Offer: One of the first elements of a contract is an offer. There simply is no contract without an offer in place. A business can request an offer or an “invitation to treat” by announcing that it is open for bids and to accepting contracts. For example, If you are promoting your products in a store window, you’re offering acceptance by accepting customers. Listing your services or products as an advertisement in the Sunday paper also counts as an offering of the products and services to the general public.

5. Acceptance: Following the offer is the acceptance, which means someone decided to take up your offer and is ready to propose their services. What constitutes an offer, as well as what constitutes an acceptance, can vary from businesses according to the type of services they provide but it usually requires an official statement by both parties entering into an agreement. This may be implied or formally written and directed to just an individual or a team.

6+ Wedding Planner Contract Templates

Wedding Planner Contract Template

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Wedding Planner Contract Template

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Wedding Event Contract Template

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Wedding Planner Terms and Conditions

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Wedding And Event Contract

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Wedding Planner Contract

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Wedding Planner Contract Sample

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Steps to Write an Excellent Wedding Planner Contract

If you get the best wedding planner, this will surely be an experience worth remembering and something which you can thank them for. Before booking the service, you can use the internet and other resources to check the costs that it would incur. You can also evaluate if the benefits would generally be suitable for you and your guests. Informing them will help in your selection. You can also use the following steps as your guide in finalizing the contract:

1. Do your homework: Know your client and what type of bride you’re dealing with. Check which themes will make the client spend less if that is what everyone wants. Shop around for the materials you’ll need and indicate the expenses on the contract. Not all themes and decorations are ideal for every couple. Others will prefer a party on an island while some will want to go somewhere more intimate. Before writing your contract, it’s important to know what your client may want and what you can offer.

2. Be flexible: A professional wedding planner is always willing to discuss an event at any time weeks before the wedding and should present the flexibility and ability to adjust when changes are needed and help the client solve issues before they start. Meeting or phone conferencing your contract before its final stages will be detrimental to making sure the wedding goes smoothly and the client, as well as their guests, are satisfied with the service.

3. Itemize products and services:  As a provider, it is your responsibility to define the scope of the service and what it does and doesn’t include to avoid confusion. Provide a list of what the client gets for what they’re paying. For instance, freelance artists usually give clients a package to choose for their services. It usually includes the person’s time, mileage, finished output or projects, etc. You may choose to add a provision or section regarding the purchase of some tools and when you can deliver them.

Tips In Writing A Wedding Planner Contract

Being in charge of something as big as a birthday event or a wedding, or even a seminar is a very challenging feat. You can be wary of everything it involves. And Sometimes you just need the help of those who have been trained for this type of thing. Here are some tips to help you write a contract:

  • Be clear: If you’re the client, get things straight, from the materials they will use to the amount of time it could take them to finish. This will give you an idea of how serious they are on the job. This will also test how well they respond to the needs of an event, no matter how big or small. Their track record is something you can count on for verifying if they are reputable enough.
  • Get it in writing: Although in many cases, oral agreements are considered legal and binding, most of the time, they aren’t enforceable and can’t be used in court. In the corporate world, agreements should always be put in writing regardless whether the law requires it or not. Having a contract puts both parties in a good position than oral agreements since you have a written record that clearly spells out what each party’s right and obligations are should there be any misunderstandings or confusion.

Wedding Planner Contract FAQs

How much does it cost to hire a wedding planner?

Based on information from Costhelper, if you’re hiring a wedding planner to be in charge of all your wedding arrangements, expect to pay around $1,500 for one day of service while a full-service planner may cost from $5,000 to more than$10,000, depending on experience and demand.

What is the general role or job of a wedding planner?

Event planners such as wedding experts are the ones who should make sure that everything from the bride, groom, entertainment or music (DJ/band) and photographer, as well as the venue and in some cases, the catering services, are all prepared and informed ahead of the event so that it will go smoothly. The wedding planner should then act as the liaison between all the vendors and the bride/groom on the day of the wedding.

We should understand the need for flexibility when making a promise to deliver a task. We all have expectations in our professional lines of work that we expect to be met, and planning an event as big and as demanding as a wedding is no exception. As a wedding planner, the bride and groom expect you to ensure the success of the wedding program through the guidance you promised to offer and the services you provide.

Before those expectations are met, they must be clearly defined and outlined in a contract, not only to establish certainty between you and your client but to protect you both from the consequences that may come up during or after the wedding, especially things that as a professional, are out of your control.