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4+ Employment Follow Up Letter Templates – PDF

Whenever you apply for a job, there’s always that waiting period where the hiring committee determines if you’re a suitable candidate or not. When this happens, you only have two options: you either sit around hoping that they’ll contact you, or you can do a follow-up about the results of your application.

9+ FREE & Premium Follow Up Letter Templates - Download NOWBeautifully Designed, Easily Editable Templates to Get your Work Done Faster & Smarter.

While some people think of the latter as something unnecessary, it can actually help their chances of getting the job as it shows their prospective employers that they’re interested and eager for the position. Which is the reason why so many people end up creating follow-up letters after a job application and this article is going to teach you how to make them.

Employment Follow-Up After Job Interview Letter

Employment Follow-Up After Submitting a Resume Letter

How to Create an Employment Follow-Up Letter

If you’re not the type to just wait around and hope for the best when it comes to the results of whether or not you’re at least considered for the position, then you must remember that you always have the option to write this type of sample letter. But in order for you to create a proper follow-up letter, you must know that there are vital pieces of information that needs to be in it.

Those would include the following items:

1. Your Basic Personal Information

From the very beginning, you must place all information that your prospective employer can use to determine who you are. This is obviously very important as you want these people to remember who sent the application as well how to contact the sender if he or she has been deemed worthy of getting another interview or even the job itself. So this means you’ll need to put in your complete name, address, and contact details (cellphone number, home phone number, email address, etc.) into the follow-up letter. Also, be sure that you include the date as to when you’ve made the letter as that can help those in the hiring committee remember when they have conducted their interview with you.

2. Salutations

If you’re going to start the letter, then it’s best that you do it right. Right after you place your personal information, you’ll need to greet your prospective employer properly. So you can go about it in a way such as “Dear Mr/Ms – Last Name -” or anything similar. Remember that this is a business letter so you’ll need to keep the tone of the greeting, as well as the rest of the letter, as professional as possible.

3. The First Paragraph

This is the part where you’ll want to thank the hiring manager or whoever who conducted the interview. Why are you thanking these people? Simply because they’re the ones who gave you the opportunity to try out for the position that you’re applying for. Also, it just shows good manners and that you respect people with authority, and that’s something that a lot of employers are looking for in an employee. While you’re at it, it’s best that you mention just how interested you are in the job that you’re applying for. Be sure to show a lot of enthusiasm, but in a way that is still professional. You may also see interview follow-up letters.

4. The Second Paragraph

This is the part of the letter where you show your prospective employer that you’re the best candidate for the job. How are you going to do that? Well, all you need is to provide a couple of reasons that will say that you have what it takes to do the job well. Remember that you should never write it in a condescending manner as you want to show the reader that you’re someone who’s capable, yet respectful at the same time. As for showing how you’re the right person for the job, you need to display your strengths. But you also have to guarantee that what you write down into the follow-up letter are things that relate to the position you’re applying for. So try to point out any skills, knowledge, or experience you’ve gained that will benefit the position and the company in general. You may also see follow-up thank you letters.

Remember that the more detailed you are, the more the hiring manager will know about your qualifications. But also, remember not to overload the reader with too much information, just pick out the strengths that you think will help get the job and focus on those. You may also see follow up email templates after an interview.

5. The Third Paragraph

This is the part of the letter that you can use to bring up anything that you wanted or failed to mention to the employer during your initial interview. There will be times where job applicants wish that they could go back and say something to an interviewer that could have helped their chances of acquiring the job. With the follow-up letter, it’s something that you can do by simply pointing it out in this section. This gives you another chance to make a good impression, especially if you remembered something that may help your case for getting hired that you weren’t able to cover during the interview. You may also see follow-up rejection letters.

Also, if you thought you said something wrong during the interview, this letter will also come in really handy in pointing out that what you said was either irrelevant or should be disregarded. Just remember to keep the tone professional at all times when doing so. You may also see verbal warning letters.

6. Closing Paragraph

The final section of the follow-up letter is where you want to reiterate just how grateful you are for the opportunity. It cannot be stressed as to just how important it is that you’re able to show the reader that you appreciate the chance to become a candidate for employment. This is also the perfect time for you to provide your contact details again to let the reader know that you’re looking forward to hearing his or her response. You may also see letter of employment.

Once you’ve done all that, then the last thing that you’ll need to do is to provide both your name and signature. This basically validates that the letter came from you. You may also see sample employment recommendation.

7. If Via Email

If you’re not going to send a hard copy of the letter and instead choose to do it via email, then the only difference is that you have to think about the subject line. A subject line is what will tell the reader all of the possible contents of the email without even having the need to go through it. Since we’re talking about a job application follow-up, you’ll want the subject line to be something like “Job Application Follow-up – Your Last name” or anything similar.

Sample Employment Fellow-Up Letter

Sample Employee Interview Follow Up Letter

Sample of Employment Follow Up Letter

Tips for Writing a Follow-Up Letter

Now that you’ve learned about the information that you should put into the letter, you’ll also need to learn about what else you should do to ensure that you’ll at least be highly considered as the top candidate for the job. You may also see free employment letter templates.

So here are a couple of tips that should help you out with that:

1. Send the letter promptly

While you want to know about the status of your job application, you don’t want to bother the hiring committee too much by sending follow-ups over and over; doing something like this will most likely ruin your chances of getting the job. So what you’ll want to do is wait at least a week or two. If you don’t hear from them by then, that should be the time where you consider sending them your follow-up letter. If you’re sending a hard copy via mail, then bear in mind that it will take at least a couple of days for it to arrive at the company, and possibly a few more for them to read and send you back a response. If you’re sending it via email, then expect them to respond within at least 2 to 3 days, the latest being a week. You may also see employment letter of intent.

Don’t be surprised if it takes them awhile to send you back a response as even they have other duties to attend to. If you’re in a rush, then you can consider doing things such as making a phone call or even visiting the office in person to know about the details regarding your application. You may also see job application letters for employment.

2. Be polite

Remember when we talked about how you should remain professional throughout the entirety of the letter? Remember how it can help your chances in getting the job by showing your prospective employer that you’re the type of person that’s respectful? Well, not only does it do that, but it also shows that you’re one that’s willing to wait patiently for the response. You do not want to make the letter sound as if you’re accusing the reader of forgetting that you applied for the organization or even flat out ignoring you. Always assume that these people may have other things to do and that they’re trying to find the time to assess your application and send you back a response. So be extremely polite throughout the entire letter. You may also see sample employment letters.

3. Keep the letter short

Remember that your prospective employer may have a ton of other things to do, and the last thing that someone would want is to go through an exasperatingly long letter that will prevent committing to other more important duties. You can make it much easier for this person by getting straight to the point, explaining who it is you are, what job you’re applying for, and why you’re the best person for the job. You may also see sample employment reference letter templates.

4. Reinforce Your Skills

Pointing out what strengths you have is always a part of the job application process. However, if you’re going to be doing this through a letter, then you have to remind yourself not to get too carried away. We’ve already discussed how important it is that you point these out clearly, but you’ll also need to do it in a way that won’t eat up much of your prospective employer’s time. So what you’ll need to do is briefly reiterate at least one or two major reasons as to why you’re the best person for the job. While you could always go for more, just remember to keep them as brief as possible. Just be sure that everything that you’ve written down emphasizes why you’re the best person for the job. You may also see employment verification letters.

5. Edit Your Letter

Before you actually send it, you need to make sure that it’s free from any mistakes in terms of grammar, spelling, or even the information that you’re willing to share. You do not want to embarrass yourself by sending an unpolished follow-up letter as that will most likely kill your chances with the organization you’re applying to. You may also see employee transfer letter templates.

In the event that you would like to learn more in regards to how you should go about in creating a follow-up letter for employment or if you would like to learn anything related to the topic, then you can always go through our site. We have the articles and information you need for you to utilize during important situations, so best make use of them. You may also see sample employment cover letter templates.

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