An order form can be defined as a printed form on which a customer/client writes the details of a product or service s/he wishes to order from you. You can allow customers to request a catering service from your company by allowing them to fill and use a catering order form from your website.
Create a Catering Order Form in 5 Simple Steps
Step 1: Gather Details
The first step for any catering order forms would be to collect all the details of the customer and the event he/she plans on hosting. The time, type and location of the event, details of the client like name, contact number, email address, residential address. etc. should be gathered from the customer. Make sure to ask these details in the form you make that will go on your online website. These forms can either be filled by downloading them or manually and dropped at your restaurant.
Step 2: Catering Menu
Make a detailed list of all the dishes and cuisines available in your catering services. Do not forget to mention the price of each dish. Give a little description of each dish, separate the vegetarian and non-vegetarian into sections. Differentiate your menu into starters, main course, soups, desserts, etc. Let your customer choose the dishes he/she needs and the quantity they want. This can be done easily if the menu us made into a checklist.
Step 3: Special Services
Add any special services, discounts or group discounts you provide. Special services can also be your personalized products like bakery items, sweets, desserts, etc. The customer can choose the quantity from it and this will add up to the total of the price. Mention details of the food item and also the price. Try to make your meu attractive with good fonts and attractive pictures. Mention pick-up/delivery option in the menu, so that the customer can choose whether he would come to pick up the order or would he like the order to be delivered to his location.
Step 4: Payment Method
It is a necessity to ask the customer which payment method would best suit him/her to pay your service for the food you have provided for his/her event. Credit card, net banking, cash on delivery, cheque, etc. can be a few payment options you can give and the client can choose from them. Make sure you mention all the possible payment methods in the order form and also add an “other” column, in case there are any methods you missed and the customer wants to pay through that.
Step 5: FAQ’s and Policies
At the end of the page, make sure that you give a detailed description of your company policies and rules that the customer has to follow if s/he opts for your catering service. Also, add frequently asked question section in your form, so that if there are any common queries the customer has, he/she can find an answer to it easily.
6+ Catering Order Form Templates
1. Catering Order Form Template
This catering event order form template is used for requesting catering. This catering forms template allows for menu selection with quantity controls. Payment integration is available. This catering order form sample is perfect for businesses requesting catering for their own events.
2. Simple Catering Order Form
In the above template, is a catering form from a cafe. A simple order form will have details that have to be filled by the customer. These details are- the name of the customer, time, type and date of the event, the address of the customer, contact details, email address, etc. The customer should also mention the dishes and quantity of food he/she needs from the catering service.
3. Formal Catering Order Form
A formal catering order form consists of details that have to be filled by the customer if s/he wants to make use of your catering service for his/her event. These details are the date, type and time of the event, guest count, contact information of the client, credit card information, the checklist of the food that the client wants to order, with the quantity, etc.
4. Professional Catering Order Form
Professional catering orders can differ from the normal order form. The above template is an example of Subway’s order form. In such cases, customer details like name, contact information, event location, address, the method of payment, date, time, etc. should be mentioned. Also, the name of the person delivering the order is to be written on it. The checklist of the food, the toppings, any special requests by the customer, condiments, quantity of food items ordered, etc. should all be mentioned by the catering service.
5. Basic Catering Order Form
A basic catering ordering form differs from event to event. The above template shows the event of a BBQ outdoor. Here, details of the event like date, time and location, the number of guests, pick-up/delivery time are to be filled while taking the order. The order has a checklist of the name of the dishes and the quantity that have to be taken by the catering service with the information provided by the client for the event. Price for each and every dish should be mentioned, with the number of people it would be sufficient for.
6. Catering Menu Order Form Template
A catering menu form is a form that is available on the company’s official website. This form is to be filled and downloaded by the client and sent to the catering service days prior to the event the client is hosting. It has a variety of items with their prices. The customer has to select the ones s/he requires and the quantity. The customer is supposed to enter all the necessary information of his/her so that the catering service can contact him/her in case of unavailability of certain dishes.
7. Catering Order Form Format
Pricing for each dish is very important while giving an online ordering form to your customers. This will help them decide on what to order according to their budget for the event they want to host. This will also help them decide the amount of food that is required and to try different varieties of food accordingly.