9+ Sample Mileage Reimbursement Forms

A Mileage reimbursement form enables the organization to reimburse the traveling expenses incurred by its employees. It also helps in recording the traveling details like destinations and the traveling distances. It assists in tracking the employees traveling expenses and help to minimize unnecessary travel. It also benefits the employees to get the traveling reimbursement fast. It helps in claiming tax benefits as well. One can search Google using Mileage Log Templates and find varieties of templates and samples.

Workers’ Compensation Mileage Reimbursement Form

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File Format
  • PDF

Size: 101 kB

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This mileage reimbursement form presents the claim number, employee and employer names, and date of the accident. It also presents details like the name and address of the physician, date, claimant’s starting and ending destination, address, and round trip miles.

Employee Mileage Reimbursement Form

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  • PDF

Size: 154 kB

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This employee mileage reimbursement form presents the employee information like name, campus-wide ID, campus, extension, unit details, fund, department, program, class, product, and project. The details of traveling like date and purpose of travel, start and end city names, miles traveled, and reimbursement mileage are mentioned.

> What to include in a Mileage Reimbursement Form?

The mileage reimbursement forms should contain employee information like employee name and department, vehicle details, and purpose of visit. They should mention the date of traveling, origin place of travelling, and the destination as well. They should also mention odometer starting and ending readings. They should also include rate per mile and calculations for the miles travelled. They should also mention the reimbursement amount that the employee is entitled to. They should obtain the signatures of the employee, department supervisor, or authorized approver. They should also include the project details which can help to find the travelling expenses of each project exclusively.

Mileage Log Reimbursement Form

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File Format
  • XLS
  • XLSx

Size: 18 kB

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This request for mileage reimbursement form presents the employee name, home address, and account number. The travelling details like date of travelling, starting location, destination, description, odometer start and end reading, mileage, and expense are mentioned.

Vehicle Mileage Reimbursement Form

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File Format
  • PDF

Size: 38 kB

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This vehicle mileage reimbursement form presents the reimbursement applicant’s name, date of travelling, business purpose, mileage details, and trip miles. It also mentions total miles and reimbursement amount. It obtains the signature of the applicant.

Blank Mileage Reimbursement Form

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File Format
  • PDF

Size: 4 kB

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This blank mileage reimbursement form presents the name of the applicant, job title, work location, month, vehicle, license number, and insurance details. The travelling details like date of travelling, origin destination, odometer reading, total miles travelled, and purpose of travelling are also mentioned.

Mileage Reimbursement Request Form

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File Format
  • PDF

Size: 100 kB

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Business Mileage Reimbursement Form

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File Format
  • PDF

Size: 287 kB

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Medical Mileage Reimbursement Form Template in PDF

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File Format
  • PDF

Size: 7 kB

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Mileage Log and Reimbursement Form

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File Format
  • PDF

Size: 46.7KB

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Generic Mileage Log and Reimbursement Form

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File Format
  • PDF

Size: 44KB

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> What are the benefits of the Mileage Reimbursement Forms?

Some of the benefits of using mileage reimbursement forms is –

  • They help the companies in reimbursing the travelling expenses incurred by the employees quite easily and they also allow quick processing.
  • They help the workers to get their reimbursement fast.
  • They enable the companies to track employees’ traveling expenses.
  • They help to record the travelling details accurately and avoid any misuse while claiming reimbursement by the employees.
  • They enable the companies to get tax benefits by producing traveling reimbursement documents.
  • They enable the management to track its employees’ traveling expenses and enforce controlling measures.
  • They help companies to allocate budget for traveling expenses accurately.

There are plenty of varieties of mileage reimbursement forms available on the internet and one can download the suitable form for their business needs. They come in printer friendly format and one can utilize the blank formats as well. They are widely used for all varieties of businesses and help to record the travelling expenses in an organized manner.

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