10+ Travel Authorization Form Templates

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Before any business trip, the employee must take permission through a letter of authorization for the same. Only after proper authorization from their supervisor/ manager, the employees can undertake the same. An authorization form is required to be filled and submitted by the employee and it is returned to him after authorizing the travel. In this article, you will find several form templates for making a travel authorization form for your organization.

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5 Steps to Make a Travel Authorization Form

Step 1: Format of the Form

The format of the form must be simple and easy to understand. It should look neat, clean and professional. It is not a budget template still it is important to include an estimate of the traveling expenses. This is because the estimate will help to know if it is exceeding the allocated budget for such a trip.

Step 2: Instructions for Employees

Filling a travel authorization form is not a very difficult task if the form is designed carefully. But in case the employees face any difficulty, there must be a set of instructions attached to the form. It should specify in what cases and for which trips the form will not be accepted and it should also specify instructions as to how to fill the form.

Step 3: Details of the Trip

There must be basic details of the employee and his department in the beginning. Then there should be the details of the trip like the purpose of the trip, the destination of the trip, the duration of the trip, etc. After the expenses section, there must be the approval section. If the approval is subject to certain conditions, there must be a section for it. These small details make a lot of difference.

Step 4: Details of Expenses

The estimate of expenses is required in a travel authorization form. But how you do this estimate is also important. So the form must include details like from how much will be the lodging cost, the mode of transportation (by air or by train), the estimate for contingencies, etc. These points are important.

Step 5: Other Important Things

The estimate of expenses must be made in accordance with the travel policy of the organization. In the case of international trips, the required conditions must be specified. The personal trips may be combined with the business trips, so separate details of the personal trip must be obtained from the employee.

10+ Travel Authorization Form Templates

1. Basic Travel Authorization Form Template

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File Format
  • PDF

Size: 33 KB

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This is a basic travel order forms for travel authorization which includes the basic details which are used in every authorization form. This template can be used for requesting authorization for both domestic and international travel. It includes a request for non-employee traveler also. There are notes given for any general information for employees.

2. Simple Travel Authorization Form Template

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  • PDF

Size: 5 KB

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This template is an example of university student travel authorization. In the first line itself, it has been made clear that in that situation, the form can be used. The format is simple, neat and clean. If you want one for your institution, you can make one with its help. In case you are a student, use it after making the required changes and this expense report template show the expense of travelling.

3. Travel Authorization Sample Form

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  • PDF

Size: 45 KB

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This is a simple format which has several details included in a single page. This release form template is made while giving thought to details like from where the employee will depart, in what circumstances, he can use the private car, will it be a single day affair, etc. There may be cases that travel is not authorized or if authorized, but with some conditions, these situations are also included.

4. Business Travel Authorization Form

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  • PDF

Size: 87 KB

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This form is divided into three sections. The first section contains the basic data i.e. details of employee, the purpose of travel, means of transport, etc. The second section is important as this is the approval section i.e. the purpose of this business form. The third section includes condition and if a business trip is not approved, the reasons for it.

5. Standard Travel Authorization Form

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  • PDF

Size: 413 KB

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This is a travel authorization permission letter form for a university. It is an editable format which also describes an estimate of the travel which will facilitate during reimbursement to check what amount is spent against the estimate. There is an instruction section which will guide the users to fill the form correctly.

6. Professional Travel Authorization Form

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  • PDF

Size: 125 KB

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This travel order form comes with an instruction set. On the first page, it is described clearly for what purpose this form can be used. There are instructions provided as well which makes things easier for employees. The next page contains the actual form of authorization and includes a declaration by the employee.

7. Editable Travel Authorization Form Template

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  • PDF

Size: 98 KB

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This is an editable form for a foreign travel authorization. This paper slip is simply for authorization demanding the employees not any further details regarding means of transportation, lodging, meals, expense estimate, etc. Apart from the approval of the concerned authority, a separate approval space is also there, in case the trip is funded through a grant.

8. Simple Travel Authorization Form Layout

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  • PDF

Size: 12 KB

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This is a travel authorization letter form for the government department. All the general details are asked for like personal details, way of transport, the purpose of the trip, etc. This form requires dual authorization. Firstly the travel is to be authorized by the authority at the business organization and secondly by the state authority.

9. Free Travel Authorization Form Layout

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File Format
  • DOCX

Size: 71 KB

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This is a simple editable template and permission slip template for a travel authorization. It can be used for both domestic and international travel. For international travel, a separate form is attached. Apart from the authorization for travel, this template can be used for requesting an advance for the business trip. Use this template after making the required changes.

10. Editable Travel Authorization Form Sample

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  • PDF

Size: 213 KB

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This is another business travel authorization form, providing instructions for the employees. It is divided into three sections. The first section has basic employee data. The second section requires an estimate of expenses. In case a private car will be rented, a justification is asked for. The third section is the authorization section. You can get an idea from this check request form for making a form for your own business.

11. International Travel Authorization Form Template

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File Format
  • PDF

Size: 308 KB

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This is a very detailed template. This is a vacation letter template for educational staff and assistants. It requires not only to travel authorization but also several other kinds of authorization to ensure staff safety. The information about expenses is also very detailed. The instruction set is provided with the form. You can refer to this template to make a travel authorization form for international travel.

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