Get Access to World’s largest Template Library & Tools

Table of Contents

  1. 5 Steps to Write a Travel Reimbursement Forms
  2. 10+ Travel Reimbursement Form Templates
  3. 1. Basic Travel Reimbursement Form
  4. 2. Detailed Travel Reimbursement Form Template
  5. 3. Simple Travel Reimbursement Format
  6. 4. Standard Travel Reimbursement Form Template
  7. 5. Sample Travel Reimbursement Form
  8. 6. Visitor Travel Reimbursement Form
  9. 7. Basic Travel Reimbursement Form
  10. 8. Professional Travel Reimbursement Format
  11. 9. Travel Reimbursement Form Example
  12. 10. Simple Travel Reimbursement Layout
  13. 11. Modern Travel Reimbursement Form Template

10+ Travel Reimbursement Form Templates

Be it an employee or employer, an international event host or conference attendee, a reimbursement form is required by all either to claim the expenses or to reimburse the expenses. You can use a ready-made template form or can make one. The travel reimbursement form templates and examples provided below will help you.

5 Steps to Write a Travel Reimbursement Forms

Step 1: Format of the Form

There are several formats available online which can be used and customized for your business needs. But you need to make available to your employees, students (if applicable), and other staff a reimbursement form which is easy to understand and quick to fill. If it is lengthy; no problem, but it should solve the purpose and should look neat and clean.

Step 2: What Details to Include In the Form

It depends on the trips your employees take. The trips may be inland or foreign. If the trips include foreign trips then there may be fields for foreign exchange data. It should also include the bank details of the payee to make a quick transfer of the amount. To exercise internal control regarding payments, there must be the proper authorization of the payment, so approval space should be included.

Step 3: Types of Expenses and Their Details

The common expenses which are incurred on any business trip like ground transportation, lodging, meals, airfare, car rental expenses, gas, etc. are required in the reimbursement form. Apart from these expenses, there may be other expenses that are not supposed to incur in the normal course, but the employee has to pay in any circumstances, they should be included. The expenses summary should be there on the first page and their details should be written separately, to make the form look clean.

Step 4: Non-Reimbursable Expenses

Not all the expenses incurred on a business trip are reimbursable. If personal and business trips are taken together, the personal expenses of the employees and their guests will be borne by the employee. They will not be reimbursed. The same applies to some items such as alcohol. Some organizations do not allow alcohol consumption on business trips. It depends on your organization’s travel policy.

Step 5: Travel Policy and Reimbursement Form

Include the important instructions regarding the reimbursement in the reimbursement form. They should be in alignment with the travel policy of your organization. It is important because the employees may not remember the travel policy at the time of filling the form but they can quickly go over the points if they are annexed in the form. It will avoid the wrong submission of the details and will also save time.

10+ Travel Reimbursement Form Templates

1. Basic Travel Reimbursement Form

basic travel reimbursement form
Details
File Format
  • Google Docs
  • Word
  • Pages

Size: US & A4

Download Now

You can use this simple reimbursement form template in your organization to reimburse travel expenses to your employees and executives. It is not a format but all the expenses that require to be reimbursed are included. It is very easy to use. It is highly customizable so that you can make any required changes as per your need.

2. Detailed Travel Reimbursement Form Template

detailed travel reimbursement form templateuvic.ca
Details
File Format
  • PDF

Size: 751 KB

Download Now

This is a simple reimbursement form for travel done for the university. This is a template which is not only for staff but for students and other employees as well. This is an editable format which can be used for international travel as well. In case you need a travel reimbursement form for university, you can refer to this form.

3. Simple Travel Reimbursement Format

simple travel reimbursement formataat.anu.edu.au
Details
File Format
  • PDF

Size: 498 KB

Download Now

This is another editable format for travel for university. Again it can be used by staff, students or any other visitors. Bank details of the payee are requested for direct account transfer. Apart from it, there is an approval of a responsible person to exercise control over payments. Instructions and documents required to be attached are specified.This is the sample of mileage reimbursement form.

4. Standard Travel Reimbursement Form Template

standard travel reimbursement form templateucop.edu
Details
File Format
  • PDF

Size: 336 KB

Download Now

This type of editable form can be provided to employees for travel expenses report template. There is a summary of expenses on the first page along with the justification of business trip. The details of all the expenses are provided on the pages below. For each expense, there is a note section, if required.

5. Sample Travel Reimbursement Form

sample travel reimbursement formusask.ca
Details
File Format
  • PDF

Size: 368 KB

Download Now

It is one more travel order form for university business. It can be used for an international business trip as well. This template in PDF allows the employee to separate his business expenses from personal expenses. In case personal assets are used for any purpose during the business trip e.g. vehicle, it can be separately claimed.

6. Visitor Travel Reimbursement Form

visitor travel reimbursement formcowles.yale.edu
Details
File Format
  • DOCX

Size: 16 KB

Download Now

An employee can attend a conference within the county or abroad on behalf of his organization. So it is a travel reimbursement form for visitors from other countries who attended the conference. The format includes only travel expenses. You can refer to this travel order form or use it after making necessary adjustments.

7. Basic Travel Reimbursement Form

basic travel reimbursement formgallagherbassett.com.au
Details
File Format
  • DOCX

Size: 397 KB

Download Now

Sometimes the employer may require employees to avail any medical treatment for increasing productivity of the employee if the employee is in need of it. This expense report template is for reimbursement expenses for travel within the city to the medical practitioner’s place. Example is given for your reference.

8. Professional Travel Reimbursement Format

professional travel reimbursement formatmichigan.gov
Details
File Format
  • DOCX

Size: 13 KB

Download Now

If you are working in a government office and take business trips, you can use this format for reimbursement of your travel expenses voucher. To get an idea of the travel rates, you can visit the website given at the top. This is not a very detailed format so receipts will be required for every amount claimed in the form.

9. Travel Reimbursement Form Example

travel reimbursement form examplelaw.berkeley.edu
Details
File Format
  • DOCX

Size: 48 KB

Download Now

This is a reimbursement form template in PDF for traveling abroad for a conference. In order to claim reimbursement, first of all, you need to check the kind of visa you are availing. So it is better to read the instructions before filling the form. If you are attending such conference or arranging one, this expense report sample can be referred to.

10. Simple Travel Reimbursement Layout

simple travel reimbursement layouterc-online.eu
Details
File Format
  • DOCX

Size: 548 KB

Download Now

This template form and expense voucher serves the purpose for reimbursement of travel expenses for attending a social dialogue. The form is to be submitted by the attendees along with specified receipts and other documents. You can use this form if you are arranging such an event. Do remember to include the instruction set for the users of the form.

11. Modern Travel Reimbursement Form Template

modern travel reimbursement form templatexchanging.com
Details
File Format
  • PDF

Size: 39 KB

Download Now

It is another travel invoice template for travel reimbursement to the employee for medical treatment. The form is for travel only to the medical practitioner’s place. It is a blank template. An example is given for your reference. The format is simple. You can refer it to make your own form.

More in Forms

14+ Simple Intake Form Templates10+ Onboarding Feedback Form Templates in Google Docs | PDF | Word | Pages
10+ Unilateral Trade Agreement Templates in Google Docs | Word | Pages | PDF9+ Investor Qualification Form Templates in DOC | PDF
11+ Internship Placement Form Templates in PDF | DOC20+ Budget Request Form Templates in PDF | DOC
10+ Comprehensive Personal Liability Templates in Google Docs | PDF | Word | Pages10+ Revenue Recognition Templates in Google Docs | Google Sheets | PDF | Numbers | Pages | Word | Excel
10+ Business Liability Insurance Templates in Google Docs | Word | Pages | PDF10+ Indemnity Insurance Templates in Google Docs | PDF | Word | Pages
10+ Expense Reimbursement Form Templates in DOC | PDF9+ Educator Plan Form Templates in PDF | DOC
9+ Special Education Form Templates in PDF | Word11+ Summative Evaluation Form Templates in PDF | Word
9+ Metro Pass Request Form Templates in PDF | DOC11+ Records Release Form Templates in PDF | Word
10+ Blood Donor Parent/Guardian Consent Form Templates in PDF | Word11+ Stock Repurchase Agreement Form Templates in PDF
11+ Art Scholarship Application Form Templates in PDF | DOC11+ Student Scholarship Form Templates in PDF | DOC
FREE 10+ Case Study Release Form Templates in PDF | MS Word9+ General Power of Attorney Forms
FREE 11+ Science Experiment Form Template in PDF | MS WordFREE 10+ Research Ethics Form Templates in MS Word
9+ Financial Proposal Templates in Google Docs | Word | Pages | PDF | InDesign | Publisher11+ Criminal Background Check Form Templates in PDF | DOC
11+ Candidate Information Form Templates in PDF | DOC10+ Vacation Request Form Templates in PDF | DOC
10+ Telephone Reference Check Form Templates in Google Docs | Word | Pages | PDF10+ Employment Reference Request Form Templates in PDF | XLS | DOC
10+ Business Management Checklist in Google Docs | MS Word | Pages | MS Excel | Numbers | PDF9+ Purchase Request Form in Google Docs | MS Excel | MS Word | Numbers | Pages | Editable PDF
10+ Charity Trustee Application Form Templates in PDF | Word10+ Surplus Funds Application Form Templates in PDF | DOC | XLS
11+ Customer Maintenance Form Templates in PDF | DOC10+ Business Partnership Agreement Templates in Google Docs | MS Word | Pages | PDF
10+ Business Startup Checklist Templates in Google Docs | MS Word | Pages | PDF10+ Mortgage Form Templates in PDF | DOC
12+ Maintenance Change Form Templates in PDF | Doc13+ Investment Form Templates in PDF | WORD
10+ Office Requisition Form Templates in PDF | Word | XLS | Google Docs | Google Sheets | Numbers | Pages8+ Office Request Form Templates in PDF | Word | XLS
3+ Office Order Form Templates in PDF | DOC10+ Health Check Visit Form Templates in PDF | DOC
11+ Safety Inspection Form Templates in Doc | PDF5+ Follow Up Survey Form Templates in PDF | Word
11+ Non Conformance Form Templates in PDF | DOCFREE 10+ Compliance Review Form Templates in PDF | MS Word
10+ Field Inspection Form Templates in PDF | DOC10+ Inspection Request Form Templates in PDF | DOC
11+ Inspection Report Form Templates in DOC | PDF10+ Structure Inspection Form Templates in PDF | DOC
3+ Job Safety Observation Form Templates in PDF11+ Daily Safety Inspection Checklist and Form Templates in PDF | XLS | DOC
10+ Free Alarm System Report Form Templates in PDF | DOC10+ Weekly Vehicle Inspection Form Templates in PDF
11+ Free Vendor Audit Form Templates in Doc | Excel | PDF11+ Agency Referral Form Templates in PDF | DOC
10+ Agency Evaluation Form Templates in PDF | DOC11+ Skills Audit Form Templates in PDF | WORD
10+ Medical Record Audit Form Templates in PDF10+ Audit Report Form Templates in PDF | DOC
10+ Audit Request Form Templates in PDF | XLS | DOC10+ Retail Form Templates in PDF | DOC
14+ Church Youth Registration Form Templates in PDF | DOC7+ Church Visitors Form Templates in PDF | DOC
10+ Charity Direct Debit Form Templates in PDF10+ Charity Walk Registration Form Templates in PDF | Word
10+ Charity Standing Order Form Templates in PDF | DOC10+ Charity Pledge Form Templates in PDF | DOC
10+ Charity Gift Aid form Templates in PDF | DOC10+ Charity Membership Form Templates in PDF | Word
10+ Charity Direct Debit Form Templates in PDF | DOC10+ Church Volunteer Form Templates in PDF | DOC
10+ Church Volunteer Application Form Templates in PDF | DOCFREE 10+ Employer Information Form Templates in PDF | MS Word | Pages | Docs
10+ Contractor Incident Report form Templates In PDF | DOC10+ Volunteer Recruitment Form Templates in PDF | DOC
3+ Charity Approval Form Templates in PDF | DOC8+ Charity Sponsorship Form Templates in PDF | DOC
10+ Charity Registration Form Templates in DOC | Excel | PDF3+ Charity Commission New Trustee Form Templates in PDF
10+ Charity Membership Application Form Templates in PDF | DOC6+ Charity Donation Form Templates in PDF | DOC
10+ Charity Volunteer Application Form Templates in DOC | PDF10+ Charity Care Application Form Templates in PDF
FREE 9+ Trustee Application Form Templates in PDF | MS Word7+ Charity Commission Application Form Templates in PDF | DOC
10+ Real Estate Intake Form Templates in PDF | DOC9+ Sample Guardianship Forms
10+ Department Evaluation Form Templates in Doc | Excel | PDF11+ Workshop Evaluation Form Templates in PDF | DOC
4+ Real Estate Listing Form Templates in PDF10+ Conference Evaluation Form Templates in PDF | DOC
FREE 5+ Employee Self Evaluation Form Templates in PDF | MS Word11+ Candidate Evaluation Form Templates in DOC | PDF
FREE 5+ New Product Evaluation Form Templates in PDF | Excel11+ Massage Consent Form Templates in DOC | PDF
FREE 10+ Minor Consent Form Templates in PDF | MS WordFREE 10+ Staff Application Form Templates in PDF | MS Word
bottom banner