Every employer wants to make sure that every employee understands that there are certain rules that should be followed in the workplace. They want their employees to understand that these rules are there to ensure that an office is a place where everyone can feel comfortable and ensure that there is order within the company.
However, there may still be those employees that are willing to break some of these rules. So, in order for employers to make sure that these employees stick to these workplace regulations, they need their employees sign workplace agreement forms. This article is going to focus on how you are going to make such a document that’s as effective as possible.
Again, it’s important to point out that you would want employees to know how they should behave and what is expected of them in the workplace from the very moment that they are employed. So if you want to make an agreement that will educate your employees in an effective manner, then here are the pieces of information that this type of document should contain:
Considering the fact that these people should be able to understand what it is they are supposed to be doing the moment they have read their job description, you should point out that they should only conduct those tasks that they have been appointed to perform unless told otherwise.
The purpose of pointing out what they are authorized to do is to ensure they will not take part in any activities that will put the entire company, or those who are involved with the company in any danger. You may also like employee termination agreement.
The reason as to why you made these company policies in the first place is so that everyone within the office understands what they should and should not do. Make sure that you’re very clear when stating that employees will have to follow all of the policies that have been set by the company unless they would want to find themselves in situations wherein they will either be terminated, face legal action, or possibly even both.
Ensure that you have a ready document and all the employees must have a copy of the document that contains all the rules and procedures that have to be followed in the workplace. Also, you want to have these employees sign these documents to ensure that they have read and understood all of these policies as well as their consequences. You may also like employment agreement templates.
If you think that it’s not enough, then you can always provide employee training programs where you appoint someone to discuss with these employees about the different policies of your company. This way, it’s ensured that all the participants of the program will have no excuse should they violate any of the rules in your business. Again, it’s important that you have these people sign a document at the end of the training to ensure that they have attended, listened, and understood everything that was discussed.
You want to make sure that these people understand that you want your workplace to be one that produces a positive image of your company culture. Your agreement has to state the kind of behavior that your company will not tolerate. So here are a couple of things that you can include:
There are bound to be instances wherein there accidents or incidents will take place in the workplace. This is the reason why you have to point out in the workplace agreement that should an employee happen to witness any of these take place, then that person must be able to come up with a detailed accident and incident report.
The point of doing this is to make sure that the company understands what has happened, who are the people that were involved, the location in which it took place, the time of the event and just about any other details that could help clarify exactly what happened.
Also, you want to point out that employees must do everything that they can to prevent these accidents or incidents from happening by reporting any possible risks that they come across. This way, you can make sure that these problems do not become major enough to affect your entire workplace.
You have to state in your workplace agreement about the kind of disciplinary action that will be taken against an employee should any of them conduct in behavior that could negatively affect the company or if they do anything that could jeopardize the company or the safety of anyone involved. So, here are the disciplinary actions that you will have to place in your agreement form:
This is done for the minor offenses that an employee commits. So let’s say you noticed that a particular employee has been coming late to work by 5 minutes, you don’t just fire him/her right away now, do you? With a verbal warning, you have basically told the employee the problem and that he/she should correct it without any consequence whatsoever.
This is for those employees that have continuously failed to meet the expectations of the company or who have done acts which can be considered as unacceptable, but not on the grounds of termination. This would include failing to meet the company’s standards in terms of their productivity and performance.
This is the kind of document that’s normally given prior to an employee getting fired. If an employee fails to heed the previous written warning, then he/she will be reminded that the company can terminate him/her if it continues. It’s sort of like a final resort and a last chance for the employee.
If the employee fails to heed the printable written warning or has done anything that could endanger the company or the people that work on it, then the company has all the rights to terminate his/her employment immediately. Just make sure that you follow the procedures in your company’s termination process while doing so to prevent having any lawsuits filed against you.
If you would like to learn more about how to create a workplace agreement for your company or anything that’s related to this particular topic, then all you have to do is go through any of our available articles on our site until you are able to come up with the information that should be able to help you and your business out.