3+ HR Cost-Benefit Analysis Templates – PDF, Word

Those who are in Human Resources need to make important decisions just about every single day. Whatever it is that they decide that needs to be done must be for the benefit of the employees and the entirety of the company itself. you may also see analysis templates.

But in order to determine whether something is worth putting time, money, and effort into, one must be able to assess the benefits from the costs. And that’s why this article is going to teach you all that you need to know in order to do a proper cost-benefit analysis.

HR Cost Benefit Analysis Template

hr cost benefit analysis template
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Size: A4, US


Sample HR Cost-Benefit Analysis

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Size: 476 KB


HR Cost-Benefit Analysis Framework

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HR Cost-Benefit Analysis Report

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Size: 1 MB


How to Do a HR Cost-Benefit Analysis

Take note that by doing this particular type of analysis, HR can quantitatively compare potential returns against associated costs of investing in projects such as employee training or processes that will help retain current employees. If those in HR have any thoughts regarding something that they want to do for the business, then doing the analysis should tell them as to whether or not the business has anything to gain from it or if it will just end up being a waste of time, energy, and resources.

With that in mind, here are the steps that will allow you to conduct a proper HR cost-benefit analysis:

1. The Activity that Will be Performed

The first step is for you to determine what kind of project or activity HR wishes to perform. This is very important as your entire analysis will be based on whatever action HR is going to take. The information will help you determine everything from how much the action is going to cost and compare it to the benefits that the business can stand to gain from it. You can also read business analysis templates.

So what you will need to do is to write down exactly what it is that HR wants to do in the business. This will ensure that both you and the readers of the document will know exactly what it is that’s being analyzed. You can also like miscue analysis templates.

2. Determine the Costs and Benefits of the Action HR Wishes to Perform

Once you have been able to identify what it is that HR wishes to do, the next step to take is for you to identify all of the costs that will be involved should the action take place. It’s very important that you make a list of every single one of them as you will need to assess them individually during the analysis. Once you’re done with that, you will also want to take a good look at the different benefits that the business can gain should the action be done and completed. You can also like sample organizational analysis templates.

You have to make sure that you are able to think about all of the costs so that you won’t be surprised should HR push through with the action. Also, you need to determine all of the potential benefits as that will help you see just how valuable the action may be. You may also see an effective business analysis.

When you come up with the costs and benefits, think about the lifetime of the project. What do you think the costs and benefits are going to be over time? You may also read an impact analysis.

3. Assign a Monetary Value to Each of the Costs

Once you’re determining the type of costs for a particular action, the next step is for you to determine the monetary value for each of them. Costs include the costs of physical resources needed, as well as the cost of the human effort involved in all phases of a project. As opposed to learning about the revenue that one can gain, the value of each cost is generally much easier to estimate. You can also like budget analysis templates.

It’s very important that you are able to determine the value of every single cost, as well as many related costs as you can. For example, what kind of amount will need to be spent for any sort of training that HR wishes to conduct? Is there going to be a drop in the quality of performance and productivity should the training take place? If so, then just what kind of drop are you expecting and how much is everything going to cost the business? You can also read cash flow analysis templates.

Take note that there will still be costs all the way until the action is completed. That’s why it’s very important that you know about all of the possible costs that could occur as everything is taking place. For example, you may require additional staff to take part in the training, meaning that you will need to spend more money just so the training can be done in the most efficient manner possible. You may also see risk analysis templates.

4. Assign a Monetary Value to the Benefits

Much like the previous step, you’re going to have to provide a monetary value to all of the benefits that you stand to gain from the action that HR wishes to take. However, take note that this much less straightforward than that of the previous step. It’s often very difficult to predict revenues accurately, especially for actions in which will result in the creation of a new product. Also, along with the financial benefits that you anticipate, there are often intangible, or soft, benefits that are important outcomes of the action being taken.

As an example, what kind of impact will the action have in the overall satisfaction of both customers and employees? Will it have an impact on the working environment? What is the monetary value of these impacts? You can also read requirement analysis templates.

If you’re having a hard time determining the value of each and every single benefit, then you can always opt to consult with other stakeholders and decide how you’ll value these intangible items. If you’re still unsure, then you can always hire a specialist that you can trust to help you determine the value of each benefit for the specific action that will be taken. You can also check financial analysis samples.

5. Compare All of the Costs With the Benefits

Once you have managed to determine all of the costs and benefits and the monetary value of each, then the last step is for you to compare them both. The outcome will help you see as to whether or not you should push through with the action that HR wishes to do for the business. You may also see business impact analysis templates.

To do this, calculate your total costs and your total benefits, and compare the two values to determine whether your benefits outweigh your costs. At this stage, it’s important to consider the payback time, to find out how long it will take for you to reach the breakeven point. You should be able to see the point wherein the benefits have managed to break even with the costs, and when the business stands to gain a profit from the action. You may also read free analysis templates.

Make use of the list to ensure that you don’t miss out on comparing all of the different costs and benefits. So long as you can see that there’s a significant difference between the costs and benefits with the benefits outweighing that of the costs), then it’s an action that needs to be taken for the business to further improve. You can also read printable analysis samples.

Tips for Doing Your HR Cost-Benefit Analysis

Although you already know all of the steps that need to be taken, there are still a couple of things that you can do to ensure that the analysis document has all the information that a reader is going to need. You can also see printable project analysis templates.

So here are a few tips that should be able to help ensure that is so:

  • Always take note of the unexpected costs and benefits – You have to think of situations wherein you might be required to cough up additional resources or funds just so the project or activity can continue. You do not want to be surprised by costs that you did not take into account. Although it can’t be helped that there might be a few surprise payments, it’s still best that you think ahead. Also, remember that hidden benefits must also be found out as soon as possible at that tends to increase the value of the action. If you have a hard time determining as to what these may be, then you always have the option to brainstorm with other stakeholders to figure out all of the possible costs and benefits. You can also see force field analysis templates.
  • Always proofread and check – Take note that this is a very important document and you want it to look as professional as possible. Also, you want to make it easier for the readers to understand whatever it is that they’re trying to go through. So what you will need to do is to check for any grammar or spelling errors, as well as ensuring that all information within the document is accurate. You can also like case analysis templates.

If you would like to learn about the other types of analysis that you could possibly conduct, then all you have to do is to go through our site. It has many different articles that should be able to provide you with the help that you need. Just make sure that you are able to read these articles thoroughly so that you can make the most effective use out of whatever it is that they happen to offer you. You may also see situation analysis templates.

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