Rules exist in a company so that everything is maintained in a way that ensures top performance and productivity, as well as the safety of those within the workplace. Thus, every business needs to come up with its own company policies to ensure that employees know the proper way to behave at work.
To ensure that employees have a copy of the rules that have been set by their employers, they are given employee handbooks or HR manuals. This article is going to focus on the rules that these documents should have to guarantee that employees are well-informed about company rules.
If you want to have a good set of rules for employees, then be sure that the following policies are included in your manual:
This is essential for every HR manual as this is the first place that your employees should go to if ever they have any questions regarding ethics or compliance. This is very helpful so that employees will not have to keep going to their assistant managers if ever they have questions.
The basic components of the code of conduct section should include:
With a good code of conduct, you will be setting the tone of your organization by detailing your company’s effective mission core and values. Plus, it summarizes a majority of the rules that will affect the culture of your company.
In accordance with government law, any acts of discrimination will be met with certain legal consequences. Having a business policy that addresses these laws is a way of guaranteeing that your employees will comply with what should and should not be done. The nondiscrimination policy should include, but should not be limited to, the following:
In addition to having this general policy, you should put name who to contact if anyone will witness an employee committing a discriminatory offense. This way, those in the company are sure not to make any co-worker feel uncomfortable and it will help prevent any legal charges against your and your business.
This is the policy that will definitely catch the eyes of your employees. This particular policy will discuss how employees are to be rewarded for how they contribute to the success of your business. Also, this explains everything such as the employee payroll, how deductions are calculated, vacation and sick leaves, company simple insurance coverage, and much more. Fringe benefits are a great way to attract and retain top talent.This way, new hires can learn all about the perks that have caught their interest when you discuss it with them during their general employment interview. Plus, having these benefits in the manual will help remind employees that they will definitely be rewarded should they meet or go beyond the expectations of the company.
Consider how far we have come in the advancement of best technology; there are so many ways now that employees may be able to leak out important company information to competitors. This is why there has to be a policy that limits what employees may share via email, letters, texts, or social media posts. By laying out solid guidelines for handling personal, company, and customer information in the workplace, it will help prevent any embarrassing and costly mistakes that the company will have to pay for. Also, other policies such as those for discrimination or harassment policy are extended to all forms of communication, making this particular policy even more important.
This is the policy that should cover all of the basic terms of accepting one’s employment with your organization, as well as providing the standard reasons for termination.
The other areas of employment that should be taken into account with this policy are the following:
Whenever an employee violates a policy, they should not expect to just get off the hook as if nothing happened. Depending on the severity of the offense, there should be an equal consequence. So, the following are the disciplinary actions that you have to include the employee handbook:
Rules are always going to be a necessity for every business. If a company wants to aim for success, then those in charge have to make sure that employees know what they must and must not do in order to achieve business goals. So, if you are going to create rules for your employee handbook or HR manual, then make sure these are the rules that will push your company to greater heights.