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Table of Contents

  1. Google Docs
  2. Google Docs Definition & Meaning
  3. What Is Google Docs?
  4. Google Docs Features
  5. Google Docs – Offline and Online. Platforms and Accessibility
  6. How to Use Google Docs
  7. Google Docs Uses
  8. Get Started & Manage Files
  9. Comments & Collaboration
  10. Manage Pages & Layout
  11. Manage Pictures & Drawings
  12. Text
  13. Download and Save
  14. Download Google Docs App for Free
  15. Google Docs Templates
  16. Google Docs vs Microsoft Word vs Apple Pages
  17. Other Google Workspace Products

Google Docs

Google Docs is perfect for processing different types of documents that matter a lot to students, employees, medical professionals, legal experts, and others. To create, store, and share documents—that alone is what many people look for in word processing tools, and you can expect and enjoy even more powerful and streamlined features.

Google Docs

Google Docs Definition & Meaning

Google Docs is a free web-based word processor program that lets you create and edit documents.

That means that Google users can utilize Google Docs to write and organize documents, save the output on the cloud, and access the files anywhere on computers and mobile devices.

What Is Google Docs?

From writing business reports, creating group proposals, tracking meeting notes, to so much more, any type of document you want to make and customize is available on your browser with Google Docs. Without any software needed, Google Docs is an online word processor that lets you work on countless documents, share multiple files for other people to edit, and even save changes per document automatically.

Google Docs Features

What should you expect in Google Docs? Remember that Google Docs promises you a range of powerful features. And these are some of the major highlights:

What makes Google Docs different from other word processor tools is its ability to allow integration and collaboration. Although you can make and edit text documents without any required software, Google Docs allows multiple users to work on a document as a team and at the same time.

All your documents and files will be saved in Google Drive so losing documents won’t be an issue thanks to Google’s storage capabilities. Also, you can set limits on who can access and not access your documents in Google Docs.

Google Docs’ free editable tools are what you should be excited about. Besides writing a document, you can change your text’s font style, upload images, allow spelling and grammar suggestions, use voice typing, alter document formats, and lots more.

Another striking feature of Google Docs is making communication seamless. Collaborators of a document need not write in the same work environment because they can chat while writing and even communicate with other people outside your company through the built-in chat or questions under comments.

If you are concerned about the fact that people can easily edit a document anytime, then fret no more since Google Docs has an unlimited revision history tool. You can track the changes made to different documents and if you dislike certain changes, just undo them.

Third-party add-ons await you since there are more features available in Google Docs that only need to be installed. Using add-ons, you will realize that Google Docs has more functionality than it offers such as allowing advanced formatting, inserting citations, defining words, merging mails, and many more.

Google Docs accepts a range of file types in case you want to open and save documents in other formats. Examples include rich text format, plain Unicode text, zipped HTML, and even Microsoft Word.

One thing that many writers seem to struggle with before is constantly saving their files while writing in a document in fear that the changes they added might not be saved. Thankfully, Google Docs has an auto-save feature so every time you write something in a document, the changes you applied will automatically be saved to Google Drive.

You need not start a new document all the time while writing in Google Docs because they offer a set of free templates under Google Docs’ template gallery. Templates range from meeting notes, recipes, privacy policies, and job offer letters, to job promotion letters, essays, and lesson plans.

google docs features

Google Docs – Offline and Online. Platforms and Accessibility

Internet Browser

You can access Google Docs through your web browser on Google Chrome, Mozilla Firefox, Apple Safari, Microsoft Edge, or Internet Explorer by simply logging on to your Google account. And you need to secure your own Google account to access Google Docs and its features.

To create a Google account:

Android and IOS

If you are on mobile, simply download the Google Docs app. And same as before, a Google account is needed to access it.

To download a Google Docs app:

Google Docs Offline in Chromebook

You may opt to work with Google Docs offline on Chromebook. Hence, you can work on documents with the Google Docs desktop application despite being offline.

To activate Google Docs offline in Chromebook:

How to Use Google Docs

Now that you have received the whole introduction of what Google Docs is and what its services are, time to apply what you learned by knowing how to use Google Docs itself.

  • 1. Visit Google Docs

    Log on to docs.google.com to see the Google Docs home screen.

  • 2. Make a Document

    Click the “+” sign covered in Google’s signature colors on the left side of your screen and just below “Start a new document.” Alternatively, you can create a new document using the URL docs.google.com/create.

  • 3. Customize and Format

    When you create a document, begin by naming the document’s title which is found in the upper left corner of your screen. Then, start writing on your document. Don’t forget to explore Google Docs’ menu and toolboxes to make some changes. You can change the font size and style, insert an indention, manage the line spacing, justify the text format, and many more.

  • 4. Share Your Work

    Don’t forget that one of Google Docs’ special features is how you can share files and allow others to view, collaborate, and edit such files. Simply click the “Share” button at the top right of the screen, input the email addresses of the people you want to share your document with, and then click “Done.”

Google Docs Uses

uses of google docs infographic

Get Started & Manage Files

  • Create Google Docs

    Learn how to create a Google Docs as it serves as the most basic thing you do in using this word processor. You’d be surprised that in just a few steps, you already made a document as it is very easy to accomplish.

  • Move or Copy Documents

    Read this article to figure out how to move or copy Google Docs from one Drive to another. Rest assured, moving and copying documents when needed won’t be a bother on your part anymore after mastering the process.

  • Search and Find File

    Discover how to search in Google Docs like a pro and it won’t take too long to find what you’re looking for. And it even gets easier once you memorize its keyboard shortcuts.

  • Use on Mobile

    Android and iOS users should master how to use Google Docs on mobile as a start. Take note that there are several differences in the Google Docs features between using it via mobile and a computer so don’t get confused any further.

  • Use Dark Mode

    Get protected from blue light and study how to use Google Docs dark mode on mobile and desktop. And this is an important practice to master for writers who spend time typing documents at night.

  • Add/Manage Extensions

    Everything you need to know on how to add/manage extensions in Google Docs is right here. You’d be surprised that Google still has a lot of third-party extensions that you can leverage so there is no need to limit your options of add-ons.

  • Add Signature

    Display your signature easily after mastering how to add a signature in Google Docs. Then, you can easily produce digital signatures in an instant and sign as many documents as you want conveniently.

Comments & Collaboration

Manage Pages & Layout

  • Add/Delete Pages

    Control the number of document pages in mastering how to add/delete a page in Google Docs. And the best part is there is no limit to how many pages you want to add to your file.

  • Add Page Numbers

    Mark every page in order on how to add page numbers in Google Docs. And this feature is a helpful tool when you need to navigate specific pages for your documents, particularly in making the table of contents.

  • Add Borders

    Display borders easily by learning how to add a border in Google Docs. You can even tweak the appearance, size, and spacing of your borders to have more control of them.

  • Adjust Margins

    Manage margins like a pro in mastering how to change/edit/adjust margins in Google Docs. Also, don’t forget to set the margins’ dimensions in inches and check their appearance on your documents.

  • Make Columns

    Insert as many columns as you want and discover how to make columns in Google Docs. These columns give an easy-to-read structure to your document, particularly if it contains a handful of details.

  • Use the Document Outline

    Outlines are so easy to manage when you study how to use the document outline in Google Docs. And you can easily navigate the different headings of your document according to your formatted paragraph styles.

  • Add Footnotes

    Input additional information into your document and learn how to add footnotes in Google Docs. And you can find these notes at the bottom part of your document.

  • Add Headers

    Insert references and background data seamlessly by mastering how to add headers in Google Docs. And headers are found at the top part of your document.

  • Change Background Color

    Get rid of the default white background on your document and learn how to change the background color on Google Docs. From red and blue to green and orange, you can certainly go for any shade you want for the page background.

Manage Pictures & Drawings

  • Insert a Picture without a Background

    Adding to your document has never been easier when you uncover how to insert/add a picture without a background in Google Docs. And you can even adjust the sizes and appearances of such pictures in doing so.

  • Rotate Images

    Learn how to rotate images in Google Docs to change the position and presentation of every image you add. That way, your pictures don’t have to position in just one way as you can have them sideways or inverted.

  • Draw over a Picture

    Make some changes to your picture via drawing after you discover how to draw over a picture in Google Docs. With the drawing popup tool, you can make as many alterations as you want to your picture.

  • Use Drawing

    Another must-have element to mastering Google Docs is to learn how to draw on Google Docs. And this is the perfect opportunity for you to familiarize the different tools available in the drawing popup window.

Text

  • Text Strikethrough

    Discover how to strikethrough on Google Docs to highlight words being crossed over and indicate something without actually saying it. Now you won’t have to cross over words using a pen on printed paper anymore.

  • Insert a Text Box

    Uncover the steps on how to insert/add a text box in Google Docs and write freely wherever you want in your document. You can even insert more text boxes for more flexibility in case you want to make the most out of writing on the many spaces available in a document.

  • Text Alphabetize

    Arrange texts in alphabetical order by learning how to alphabetize in Google Docs. You have complete control over whether to arrange the texts alphabetically from A to Z or Z to A.

  • Subscript/Superscript Text

    Learn how to do subscripts or superscripts in Google Docs to add more references and background information to your documents. Remember that a superscript is written slightly above the normal line space while the subscript is found below.

  • Find the Word Count

    Stay aware of how many words you wrote per document automatically after knowing how to check/find the word count on Google Docs. Also, you can decide if you like to display the word count while typing or just hide it.

  • Do Hanging Indent

    Mind your document’s line spacing and master how to do hanging indent on Google Docs quickly. And this feature is perfect for those who write about bibliographies, citations, and specific references.

  • Add a Double Space

    Uncover how to double space in Google Docs with only a few easy steps. And you can automatically skip a line when you click Enter on your keyboard while writing a document.

  • Turn Off Autocorrect

    Are you tired of the endless suggestions from the autocorrect feature? Discover how to turn off autocorrect on Google Docs to switch it off for good.

  • Add More Fonts

    There is no need to stick with the default font and the few options of fonts you don’t like. Instead, use more font styles by learning how to add fonts to Google Docs with ease.

Download and Save

Download Google Docs App for Free

With all the impressive features of Google Docs that you learned earlier, the biggest question would be how much this word processor is. It is free! Just head to the App Store for iOS users, Google Play for Android users, and Chrome to download the Google Docs app, developed by Google LLC, free of charge. And you can even access the app any time and anywhere, including if you opt to use your browser via docs.google.com.

Google Docs Templates

Google Docs offers an array of free templates found under “Template gallery.” It houses a series of templates such as proposals, recipes, resumes, and other documents. And if you need more professionally made premium templates in Google Docs, try our free collection of editable and printable Google Docs templates at Template.net. Each template is very easy to use and customize anytime.

Google Docs vs Microsoft Word vs Apple Pages

comparisson table for docs word keynote 788x

 

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