Do you need to present billing information in a formal and organized manner? If yes, you will need an invoice form for that. And in this article, we will teach you how to create your own invoices using pre-designed templates. Multiple examples of these printable invoice templates are also included below.
5 Steps To Make an Invoice
A good invoice form or document is one that allows the end-user to present any sale transaction information in an organized and logical manner. Read each step below so that you will learn how to do that for your own company’s or organization’s invoice forms.
Step 1: Determine the content of your invoice.
The first step in creating an invoice is to find out what specific data or information you wish your form to include. For example, if you want to make a commercial rental invoice, you will need to include the duration of the rental, the type of property being rented, and other terms and conditions for the business transaction. Your invoice’s content should match the type of invoice you are creating and the type of commercial transaction.
Step 2: Choose an invoice layout style.
After that, it’s time to come up with an organized layout style for your invoice form. There is no one standard invoice format. You may use tables, check boxes, or blank spaces to denote the different pricing, quantity, and description of the products and/or services that you are selling or providing.
Step 3: Download a printable invoice template.
An alternative to designing your own invoices from scratch is the use of ready-made invoice templates. We have embedded a few examples in this article. Download the template that matches your business needs best. Each printable template is pre-formatted with all the text, headers, image, layout, and design elements needed to create an invoice form.
Step 4: Edit and add your branding identity elements.
Then, it’s time to edit your chosen invoice template. If you are using a pre-made template, you may easily replace the template’s text and image placeholders with your own business details. Do not forget to add your own business’ or organization’s unique branding elements like your business logo or trademark design.
Step 5: Print out your invoice templates.
After editing and saving your invoice design, you are now ready to print your invoice templates. Choose high-quality paper for printing. And if you are going to print out hundreds of copies of these blank invoice templates for your business, you may look into going to your local print shop to do the bulk printing job for you.
Keep all these tips and steps in mind and you will have aesthetically designed invoice forms soon. And if you wish to learn more about creating different kinds of business document templates, check out the rest of our website.
10+ Invoice Templates
As promised, we have curated below a few printable invoice templates in MS Word, Excel, Apple Pages, Numbers, Google Sheets, and Docs file formats. Review each design carefully and download the template that you will best suit your business needs.
1. Cake Invoice Template
The Cake Invoice Template (shown above) is perfect for those who are running bakeries, pastry shops, and cake stores. This is a simple service invoice template that allows end users to fill out the cake description or name, its quantity, the unit price, and the total costs. If you are just starting your cake business, this is a good invoice template to use.
2. Cash Invoice Template
Choose the Cash Invoice Template (featured above) if you want to create an invoice/reciept form for your business. This template works well for retailers who ship goods or provide services and receive cash from customers or clients directly. As an editable form template, you may easily add your shipping logo or change the built-in color scheme.
3. Hourly Invoice Template
As its name implies, the Hourly Invoice Template (pictured abve) is a simple invoice form template that allows end-users to keep track of the hours rendered for service. This service invoice template is best used by freelancers, interns, or those who just opt to get paid by the hour.
4. Indesign Invoice Template
Use the Indesign Invoice Template (embedded above) if you need a blank service invoice specifically for contracting or providing/completing Adobe InDesign projects. This editable template prominently features a total amount that the contractor needs to pay. In addition, it also includes a blank table that the end-user can fill out for the details of the service/s that he/she has rendered.
5. Medical Invoice Template
Operating a clinic or hospital? Then the Medical Invoice Template (shown above) will come handy for your business accounting needs. As an accounting service invoice template, hospitals and clinics can create an organized list of all the medicines, treatments, procedures, and miscellaneous services that a patient has received. For a more credible look, do not forget to add your hospital logo or letterhead design into the template.
6. Self-Employed Invoice Template
The Self-Employed Invoice Template (pictured above) is another simple service invoice template that works perfectly well for freelancers and part-timers. With this editable template, you can create an organized list of all your job orders, their descriptions, and hours involved.
7. Hotel Invoice Template
Check out the Hotel Invoice Template (featured above) if you are managing an inn, hostel, hostel, or a small bed-and-breakfast establishment. This formal document allows you to list down all the services and products used by a customer. Do not forget to add your hostel logo or letterhead design when customizing this template.
8. Rental Invoice Template
The Rental Invoice Template (shown above) is a business invoice template that will allow property owners to document any property payment transactions in organized manner. When opened and edited in Microsoft Excel, all the pre-formatted tables will auto-calculate based on the dollar amounts entered on the corresponding cells on the table.
9. Construction Invoice Template
If you are an engineer, construction foreman, or build manager, check out the Construction Invoice Template (embedded above) as this will help you create a detailed list of all the materials and equipment used for any project. For best results after printing this construction service invoice template, make sure to add your construction company letterhead or logo design.
10. Professional Invoice Template
The Professional Invoice Template (pictured above) follows a simple form template design. It is ideal for organization and companies who want to follow simple layouts and use formal designs for their invoices. If you are a lawyer, doctor, dentist, or consultant who operates a private practice, then this commercial invoice template design is for you.
11. Sample Archeology Invoice Template
Take a look at the Sample Archeology Invoice Template (featured above) as it is an actual invoice template used by a government organization. In essence, this is basically a basic service invoice template used to document the dates, rates, and hours worked by a few archeologists.