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35+ Itinerary Templates in PDF

An itinerary is a tool used by entities to assure that all the plans that they have for travel, an activity or any program are organized and ready for execution. A travel itinerary is one of the itineraries that are mostly used as it is very essential to ensure that all the things that a traveler would like to do in a particular area will be done in consideration to time constraints and budget.

Creating an itinerary  may be hard for some especially those who are just starting to create one for a particular purpose. With that, we have gathered 35+ itinerary templates in PDF which you may all download on this post so you can have references in creating an itinerary document that is fit for your needs.

Travel Itinerary Template

Travel Activity

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Size: 7 KB

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Cruise Travel

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Size: 700 KB

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Employee Travel

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Size: 186 KB

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Wedding Itinerary Template

Wedding Ceremony

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Size: 49 KB

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Wedding Reception

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Size: 55 KB

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Wedding Photography

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Size: 15 KB

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Holiday Itinerary Template

Family Itinerary

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Size: 2 MB

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Holiday Planner

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Size: 486 KB

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Free Holiday Itinerary

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Size: 155 KB

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How to Write an Itinerary

Writing an itinerary will be easy if you are already aware of the things that you would like to incorporate in a particular itinerary document that you would like to create. A few steps that you may follow include the following:

  • Identify whether you would like to use an itinerary template in Word or an itinerary template in PDF. It is very essential for you to be comfortable with the software that you use in creating your itinerary.
  • Select any of the downloadable templates that you may browse through in this page as they can help you create your own itinerary in an easier and faster manner.
  • Be specific with the kind of itinerary that you will create. May it be a flight itinerary or any kind of itinerary document, you need to make sure that you are aware of the reason you need to have an itinerary at hand.
  • Specify the entire duration that is within the scope of the itinerary usage.
  • In a blank itinerary template, list down all the activities that you have in mind and the specific time frames in which you would like to do the listed activities.
  • Make sure that you will have back-up plans should the items in your initial itinerary not be feasible for implementation due to various reasons.

Event Itinerary Template

Sporting Event

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  • PDF

Size: 41 KB

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Program Itinerary

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Size: 132 KB

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Schedule Itinerary

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Size: 475 KB

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Birthday Itinerary Template

Birthday Party

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Size: 165 KB

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Surprise 70th Birthday Party

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Size: 274 KB

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Birthday Party

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Size: 116 KB

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Daily Itinerary Template

Vacation Itinerary

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Size: 100 KB

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Daily Report

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Size: 25 KB

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Daily Trip

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Size: 183 KB

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Job Itinerary Template

Job Shadow

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Size: 255 KB

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Job Description

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Size: 148 KB

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Inclusions of an Itinerary

Itineraries differ on their purposes of usage. However, there are some specific items that are expected to always be seen in this document. A basic itinerary includes the following details:

  • The specific activity where the itinerary will be used
  • The people who are involved in the processes listed in the itinerary
  • The specific dates where activities will be held
  • The actions that are needed to be executed in a particular time period
  • The location where the call to actions are supposed to be done
  • The time duration per activity
  • The items and other reminders that are needed in the implementation of the entire itinerary

Where Can You Use an Itinerary?

As mentioned, there are different ways on how an itinerary can be used. The way that an itinerary is applied to a particular undertaking affects the content of this document. A few ways on how you can use an itinerary include the following:

  • You can use a travel itinerary if you want to have a well-planned vacation or any other out of town trip.
  • You can also create a road trip itinerary if you plan to travel with your friends in different places continuously.
  • Any of our free itinerary template samples can also be used to create an itinerary for business and other corporate processes.

Meeting Itinerary Template

Business Meeting

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  • PDF

Size: 62 KB

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Professional Itinerary

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Size: 43 KB

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Board Meeting

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Size: 68 KB

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Sales Itinerary Template

Sales Trip

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Size: 397 KB

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Weekly Sales

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Size: 620 KB

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Training Itinerary Template

Training Day

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Size: 82 KB

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Training Meeting

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Size: 35 KB

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Blank Itinerary Template

Blank Trip

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Size: 886 KB

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Printable Itinerary

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Size: 21 KB

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How to Plan a Successful Travel Itinerary

Successful trips or events usually depend on whether or not enough time was taken to determine and asses all the variables that could affect certain plans. All of these should be taken into consideration in order to make sure that all plans go off without a hitch.

Doing so would mean that you need to use an itinerary in the processes of traveling, here are a few things that you should remember:

  • Make sure that your itinerary format will be easy to understand and is applicable to the activities that you plan to do during a  specific traveling period.
  • Unlike a meeting itinerary, your travel itinerary should be more resilient and open for changes as there are different things that may happen while traveling, especially with transportation schedules and the weather during your travel date.
  • If you will create a business travel itinerary, make sure that your itinerary will be able to balance your schedule of leisure, travel and business undertakings and commitments.
  • Familiarize yourself with the location where you will be at so your itinerary can fully and effectively identify the amount of time that it will take for you to go from one location to another and the entire time duration that you can allot to a particular activity.

Visit Itinerary Template

Customer Visit

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Size: 865 KB

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Site Visit

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Size: 6 MB

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Day Itinerary Template

Valentine’s Day

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Size: 615 KB

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Fun Day

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Size: 545 KB

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Multi Day Travel

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Size: 2 MB

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Flight Itinerary Template

Flight Centre

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  • PDF

Size: 218 KB

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Top 10 Outstanding Tips for Itinerary Creation

Whether you are creating an event itinerary or any other kind of itinerary, some of the tips that we can give you in creating a usable and effective itinerary are as follows:

  • Be specific with the kind of itinerary that you want to create.
  • As much as possible, research on the activities that are available during your travel.
  • Be aware of the condition of the weather or season when you will travel.
  • Decide whether you will push through with a specific schedule or not depending on the conditions of your travel date.
  • Allow your itinerary to be complete but also welcoming for changes depending on particular instances.
  • Your itinerary should be comprehensive especially in terms of the documents like booking reservation proofs and money allocation.
  • List down the travel necessities that you need to bring depending on the conditions that you will face in your desired destination.
  • Properly format the content and structure of your itinerary.
  • Look for samples of other itinerary so you can already have a guide on how you can create yours.
  • Identify all the possible factors that can affect the execution of the items in the itinerary.

Following these tips can help you to properly create a tool that can help you organize your activities in a specific time duration.

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