Job Descriptions (JD) are very critical documents. They carry all the details of the concerned job and are responsible to communicate the same to whosoever is referring to the job description. This calls for special attention whenever such a template is being worked upon. The idea behind its importance is that it is one document on which all job aspirants would depend.
5 Steps to Writing a Job Description
Step 1: Have Knowledge of the Job You Are Writing the Description For
If you don’t have proper information about what job the job description is for, you will face a lot of issues while designing. The best way forward is to first know yourself what kind of a candidate the organization is looking for. This would make your life easier and you would have a clear picture in your mind about how you want to write the description.
Step 2: Next, Put it Down On a Paper
Having something on the mind and having something on paper are two completely different things. In the first step, you would already have an imaginary design in your mind. Put it on paper and see how it shapes up for you to furnish all the required information. Think about the layout, content, font, pages and decide on what would look the best.
Step 3: Ensure It Looks Professional
Job Descriptions are professional documents. They are referred by candidates that are looking for a job or looking for a change. And so, the way your document looks can communicate a lot about the company it is from. Make it a point to add professional bits to it such as justifying the text, ensuring the usage of standard font, proper usage of bold, italics and underline, etc. These small details end up giving any document a very professional look.
Step 4: Other Job Descriptions Could Be Taken as Reference
If you are running short of ideas, you might as well look at other job descriptions. Comparison is one of the best ways to benchmark your work. Take cues from other examples and employee them in yours. This is a great way to find ideas especially when your mind is going through a blockage.
Step 5: Keep It Simple
Bear in mind that this document will be referred by candidates of different levels of intelligence and therefore it should be drafted in a manner that is understandable by all. Difficult job descriptions are seldom useful. They fail to convey the exact requirements of the job and are often misunderstood by job seekers. So, keeping it simple is the key.
7+ Job Description Templates
1. Sales Manager Job Description
Sales jobs are of various kinds. This template is very intelligently designed to include a lot of information about the job. The tabular format can carry detailed pointers of the role. Also, the skills and attributes section highlights what is expected of the candidates. Overall, this can be shortlisted as one of your sample sales manager job descriptions templates.
2. Generic Job Description Form
Another professional JD template that can be used for any generic job profile. This job description form has the company name at the top and the position right below it. Such attributes instantly give away relevant details to the reader thereby saving a lot of time and offering ease of reference. It also includes other small details such as whether the job would be full time/part time and other reserved sections for primary job function, required skills, etc.
3. Simple Job Description
If you are looking for a very simple and effective job description template, then look no further. This job description is a stunning design that is very simple to the eyes, easy to refer and does the job for which it is meant. It covers every aspect of a JD such as what is the job title, team, purpose of the role, responsibilities, etc. and would make life very easy for the job seekers.
4. College Campus Recruitment Job Description
A lot of colleges offer campus jobs. This recruiter job description template is suitable for usage in universities and colleges. It is very professional and clean. Obviously, there is no fancy stuff on this since it would house information of college graduates. The top includes the college name and logo followed by other job details.
5. Plain Job Description
Yet another job description template with a clean and sober design. This one is best suited for jobs targeted at recruiting fresh graduates out of college. Since the entry-level jobs don’t have much to ask for, this template can be used to quickly draft a JD and float it across the intended audience.
6. Standard Job Description Template
This job description sample template is more on the professional side and includes a lot of stuff that you otherwise would not find on the simple templates. It contains terms and conditions with check marks such that job seekers must read and accept. The design has also accommodated a section for employee acknowledgment which is unique.
7. Designer Job Description Template
This sample graphic designer job description template is appropriate for jobs that are seeking creative and design professionals. It is highly detailed and structure which leaves no ambiguity for the referrer. The most interesting part about the design is the way every job responsibility is laid out in the name of the design, project work, communication, etc. Again, the presence of such structure elevates the overall usefulness of the document.
8. Director Job Description Template
Lastly, this marketing director job description template is best suited for recruitment at directorial levels. The candidates applying for such positions need a very mature, detailed and transparent job description and that is exactly what this template does. It may look but it is very rich in content and layout setup. Use it for your top management recruitment job descriptions.
Overall, Job Descriptions are vital in the recruitment process of any company. Should you wish to improve on your JD writing skills, keep in mind the 5 steps discussed above as well as the 8 templates of Job Descriptions.