Annual letters are written to a company, a business or an institution, or to someone holding some kind of authority, at the end of a year to either seek permission or request for something or to renew or terminate a contract or agreement. Annual Letter Templates help to form such kind of letters.
6 Steps to Write an Annual Letter
Step 1: Determine the Objective
Annual letters are written for several purposes. That is why the first thing you need to do before writing an annual letter, you need to determine the objective of the letter. Think about the reason or reasons why you are writing the letter. Since annual letters are usually very formal, you need to be very clear on this objective.
Step 2: Start With Recipient Details
When you know why you are writing the letter, you can start to write it. This kind of letter is very professional and hence, you need to be very careful while writing it. Start with providing the details of the recipient at the top left-hand side of the page. You need to include the recipient’s title first, followed by his or her organization address in the next line. If your letter does not have a specific recipient such as in the case of annual CEO letters, then you may just write ‘To whom it may concern.’
Step 3: Provide a Subject
After the recipient details, leave a line and write the date. After the date, again leave a line and provide a subject line. Write the word ‘Subject’, followed by a colon and then write the statement. This statement should be able to inform the reader in one sentence why the letter has been written and what the purpose of the letter is.
Step 4: Provide the Salutation
Leave another line after the subject line and provide the salutation or greeting. The most common and widely used salutation is ‘Dear Sir/Ma’am’ or ‘Respected Sir/Ma’am’ followed by a comma. If you want and if so is allowed, you address the recipient by his or her name.
Step 5: Write the Body and Stick to the Format
In the body, you need to write the main context of the letter. Make sure that this body is not more than three paragraphs. Another point to keep in mind is to stick to the previous format. An annual letter is a recurring one hence you already have an established format. Do not change this format while writing the letter.
Step 6: Review and Revise
When you have finished writing the body, the letter should be ended with a formal conclusion. Once you have finished writing the letter you need to thoroughly proofread it. Make a rough draft first that you can check for errors and correct them accordingly. If you are satisfied with the draft, you can print it out as the official letter.
15+ Annual Letter Templates
1. Free Annual Maintenance Contract Letter
In the case of contracts, annual letters are written to either terminate the contract, make a new one altogether or renew it. If you want to write an annual letter for a maintenance contract, then you need to download this letter template. You can easily download this letter template in Google Docs, MS Word and Apple Pages format to use it.
2. Free Request Letter for Annual Bonus
Need to gain the annual bonus? Then you need to draft a letter for the same to inform the company about this intention. Write the perfect annual letter requesting an annual bonus with the help of this letter template. The template can show you how to write such a letter quickly. The file can be downloaded in Google Docs, MS Word or Pages format.
3. Executive Annual Letter Template
This letter template provides you with an a sample file of an annual letter to executive officers of surety companies reporting to the department of treasury. With this template, you will be able to write such an annual letter easily that is suited to your needs. Just download the template in PDF format and you’re good to go.
4. Formal Annual Letter in PDF
An annual letter is a strictly professional letter used mainly for business purposes. You need to follow a particular format to write such a letter. If you are worried about this task, you can take the help of this formal letter template. This template has been expressly designed to help you write a formal annual letter.
5. Basic Annual Letter Template
Looking for a tool to help you write the annual letter for your institution? Well, you do not need to look any further than this basic letter template. With this template, you get your hands on a file that has been crafted only to help you draft annual letters with efficiency. You can download the file in PDF format and then use it.
6. Shareholders Annual Letter Template
An annual shareholder letter is a document written to the shareholders of the organization by the highest officials of the company to give a wide summary of the company’s activities throughout the year. If you need to draft such a letter for the shareholders of your company, then you need to download this letter template sample.
7. Sample Annual Letter Template
Annual letters can be drafted for various reasons. However, no matter what kind of annual letter you want to write, you can make use of this editable letter template. This template contains original suggestive content written by professional writers. You can download the template and use it to write an annual letter that is suited to your requirements.
8. Annual Letter Format in PDF
Are you writing an annual letter for the first time? Then you are definitely not aware of the format to be followed while drafting such a letter. Don’t wory, we are here to help. We are offering you this letter template to help you exactly with this task. To use this free letter template, you need to download it in PDF format.
9. CEO Annual Letter in PDF
The CEOs of organizations are normally expected to provide a letter every year to either the internal public or the external public or both to inform them of the company’s activities and achievements of that year. Write a great CEO annual letter with the help of this PDF letter template for CEO and make sure that intended recipients gain a better understanding of the company.
10. Shareholders Annual Letter Template
An annual letter is provided to the shareholders of the company so that they can understand and interpret the activities of the organization better. Provide a flawless and perfect annual letter to your company’s stakeholders by making use of this letter template. The template is readily available for download in PDF. You can also use the file to write proof of income letters.
11. Clients Annual Letter Template
Annual letters that are provided by companies are intended either for the external public of the company such as the clients and customers, or the internal public such as the employees. If you want to provide the annual letter to the clients specifically, the you can make use of this letter template example.
12. Annual Letter Example in PDF
It is normally advised to look at examples of annual letters before you start to write one so that you have a comprehensive knowledge of how to write it properly. And this annual letter template is here to help you specifically with this task. This template provides an example of an annual letter that is readily available for use.
13. Printable Annual Letter Template
Tired of having to write the annual letters from scratcch every time without any help? Allow us to introduce you to our annual letter template. This template contains original headings and content that can serve you as a guide to making one for your needs. You can even use the template as a vacation letter template.
14. Parent Annual Letter Template
It is a protocol in most schools and educational institutions to provide the parent of the students with an annual letter that will inform them of their children’s progress and development. Make the perfect annual letters for the students of your institution by downloading and using this Parent Annual Letter Template. Since the file is editable, you can also edit the content to write leave letters.
15. Activity Reminder Annual Letter in PDF
With this Activity Reminder Annual Letter, you can get your hands on a sample letter informing about the annual practice and conservation activities. The template contains original headings and content. The document is fully editable and printable. The file format available for download includes only PDF.