Being the HR Manager of a company requires you to send appointment letters to the prospective candidates, either for an interview or offering the job. It is an official document that puts in writing whatever was left unsaid during the time of employment. Professional appointment letters usually contain all the details of the employment in the company and answers to all the questions of the employee. If you feel confused about what to mention in the appointment letter, you can always use letter templates for official use!
6 Steps to Write an Appointment Letter
Step 1: Start by Name and Designation
An official appointment letter should always begin with the name and address of the sender. Since it’s an appointment letter, it’s all the more necessary. Make sure you include your name and your designation in the company followed by the company name with the appropriate address.
Step 2: Name of the Reciever
In the next step, you need to mention the details of the receiver. You can use the same details as the recipient used while applying for the job. This way, you won’t have the risk of making a mistake! Use appropriate salutation since you have already met the receiver, either in person or via a telephone call.
Step 3: Subject Line
An official appointment letter consists of an appt subject line. It should include in one line the purpose of the letter, i.e, appointment letter for the applicant. The receiver will know at first glance that it is an appointment letter and you are writing o hire the person.
Step 4: Employment Details
You need to begin the letter by mentioning that the candidate has been chosen for the applied position in the company along with the joining date. You should also mention details like when the candidate should report or what are the essential documents he needs to bring on the reporting day and other such details that the candidate must know to join the company.
Step 5: Additional Information
Additional information will go in the next paragraph. Details of the probation period, salary during the period, details on tax deductions or other such relevant information that need to be in writing for the employee for future references. Details of possible transfer or travel details may also be included.
Step 6: Official Sign-Off
An official sign-off for an appointment letter requires you to mention the expected duties of the candidate as the employee of the company, then sign off the letter with your signature followed by the typed name and finally put the company seal and signature.
14+ Appointment Letter Templates
1. Interview Appointment Letter Template
Wanting to hire a new content writer for your start-up? Get the employee a proper standard appointment letter with the help of our Interview Appointment Letter, available in various file formats for your device so it’s easy for you to download and edit according to your liking!
2. Appointment Letter Template
Are you looking for a sample appointment letter format to send to the new employee you are hiring for your company? take a look and download our customizable Appointment Letter Template which is easy to add details required for the prospective candidate and also make it professional for your company as well!
3. Sample Letter of Appointment
It’s always good news that new employees are being hired for your company and expanding the family. Make sure you make them official by sending an official appointment letter to the employee with a professional tone. Get this template for your convenience now!
4. Letter of Appointment Form
Professionalism can be shown by the use of the appropriate format of letters and documents. When you are hiring new employees, you need to take care that they receive apt appointment letters from your company. Get hold of this Letter of Appointment Form, which you can easily access in PDF format so you can add information you need!
5. Restaurant Appointment Letter
While hiring new staff for your restaurant, you need to make sure the new employee receives an official job appointment letter from your company. Easy and customizable Restaurant Appointment Letter, created by out experts simply for this purpose! Hurry and downlaod today.
6. Letter of Appointment Example
Are you looking for an effective appointment letter example for your organization so that you use to hire new employees to your company, then you will surely like this simple and concise Letter of Appointment, created professionally fora situation like this. Don’t waste time and download today!
7. Letter of Appointment Sample
When you are in need of new members to your non-profit organization, you would probably require sample letters of appointment to hire new people. Now you can do this professionally with the use of our Letter of Appointment Sample, available to you in PDF format, elegant and easy to customize the information to suit your company details.
8. Standard Appointment Letter in PDF
Would you like to tell a prospective worker about their job confirmation in your business that they applied for? Send them a letter about the appointment information by using this template for the Standard Appointment Letter. It comes is PDF format, easy to customize and therefore simply professional in the outlook so that you can hire people without any hassle!
9. Independent Appointment Letter
If you are in requirement of appointment letters to hire an Independent Director for your company, then you can choose to download our appointment letters in available PDF or MS Word format, which makes them easy to add information according to your company demands!
10. Simple Appointment Letter Template
If you are probably wondering about how to draft an appointment letter and with what details, then you will be interested in our Simple Appointment Letter, which is available in PDF format for your convenience. So download today and start appointing!
11. Directors Letter of Appointment
Finally over with your search for an independent director for your company? Make sure you also have an official appointment at hand so you can welcome the prospective director professionally. Use our Directors Letter of Appointment, accessible in PDF format. Start downloading now and create your required appointment letters!
12. Appointment Letter Format in PDF
You can use this Appointment Letter Format to save time and also edit it rapidly instead of creating one from scratch. This professional letter template of appointment is useful in your multiple electronic tools such as phones and tablets. Don’t miss this opportunity and download our template now!
13. Independent Appointment Letter Example
If your company requires an independent director immediately, you will definitely want this Independent Appointment Letter, personalized to suit your need for a director. Just provide the essential details required at the time of hiring, and you have an appointment letter ready in minutes!
14. Independent Director Appointment Letter
Make sure when you hire the director of your company you provide an official appointment letter in hand. We are here to make sure that you don’t make any mistakes, as we have brought to you this amazing Independent Director Appointment letter, downloadable in PDF format so you can add the required data and have a ready-made letter in no time!
15. Teachers Appointment Letter
It’s essential to keep hiring efficient teachers for your school, and so is handing them a professional appointment letter. Now we have created a customizable Teacher Appointment Letter Template, so you don’t need to worry about creating new appointment letters and just add in the information of the new teacher to get started as soon as possible!