Living in a house as a tenant is many times problematic. You need to get in touch with your landlord for getting your grievances redressed and house problems fixed. This is where a good and nicely drafted tenant complaint letter comes in handy. Haphazardly and roughly written letters only delay issues. So a good professional letter template draft comes in very much handy.
5 Steps to Write a Best Tenant Complaint Letter
Step 1: Mention Apartment Details
Whenever you write a complaint letter to the landlord mention about the house in which you are living. Give the details of the house like the complete address. Also, mention since when you are living in the house. This helps the landlord to immediately know about which property you are talking about.
Step 2: Mention the Issue Clearly
One of the most important problems is not explaining the problem at hand clearly and precisely. If you mention the problem properly, it becomes easier for the landlord to take curative actions as well as plan for other preventive actions to avoid any such problems in the future. It will reduce the time drastically in solving the problem at hand.
Step 3: Mention any Relevant Legal Provisions
When you write a letter about a problem, mention about legal provisions regarding the responsibility of solving the problem. If you have not created the problem then it is the responsibility of the owner to find an acceptable solution to the issue. As per laws, even the tenant has some rights and you can invoke them by mentioning relevant legal provisions.
Step 4: Mention Possible Solutions
Say you have a problem. One way is to simply write a letter and wait for the owner to take action. Or you may also present to the owner possible solutions for the problem at hand. You may clearly mention these solutions in the letter, which will also help the owner with deciding on the best course of action. This will also earn you brownie points with the owner.
Step 5: Attach Photos or Other Proof
Whenever you have a problem, a proof is a good thing to have with you. It acts as a support to your claim. You may even send this proof to the landlord along with the complaint letter. This would enable the landlord to assess the situation in a better manner and take action accordingly.
10+ Best Tenant Complaint Letter Templates
1. Tenant Complaint Letter Template
If you wish to notify your concerns and complaints to your landlord, then this a very good general tenant complaint letter template you can use to address your concern. It has a stylish look and is not like a boring normal letter. This premium template can be fully edited in Google Docs, Pages, and MS Word.
2. Tenant Complaint Letter Template about Noise
Say you are facing a lot of disturbance because of noise coming from nearby house or locality. Then you only need to send this customer complaint letter about the noise and get the problem resolved. It is written by professionals and has original content. It is available for free and can be edited in three types of software.
3. Basic Tenant Complaint Letter Template
A contemporary looking best tenant complaint letter like this is customizable fully in Mac as well as Windows. The content in it is original and eases your task of drafting a good letter. This professionally written content and complaint letters template is free to download and edit. You can even change the colors of the style provided.
4. Formal Tenant Complaint Letter Template
If you want to lodge a complaint against your neighbors who are tenants, then you can do this with this formal sample tenant complaint letter. The draft is written for complaining to the tenants’ landlord regarding noises coming from the tenants’ house. The letter provides sample text for describing the entire situation clearly.
5. Standard Tenant Complaint Letter Template
Designed to give it a very polished look, the use of grey and blue accentuates the professionalism of the letter. This free sample of complaint letter is drafted for complaining against a tenant to his/her landlord. The content can be changed as per your will in MS Word, Pages and even in Google Docs.
6. Tenant Complaint Letter Template for Repairs
Two sample letters are available in this tenant-landlord guide at the last. These complaint letter sample templates are for repairs to the house. One simply talks about the problem. The other letter talks of the problem as well as the recourse that might be taken by the tenant if nothing is done by the landlord.
7. Formal Tenant Complaint Letter
If you want tips to write a good and effective letter to your landlord, then you may avail this freely available sample formal complaint letter template. It not only provides a model but also some reference text and tips to write the letter. The completely formal format of the letter gives it an official aura.
8. Sample Tenant Complaint Letter Template
Not one but three sample letters have been provided for free in this PDF document for your reference. These best sample complaint letter landlord templates address about repairs, about terminating the lease as well as for lack of heat. The provided text is completely formal in tone and also mentions about rights of the tenant.
9. Simple Tenant Complaint Letter Template
Along with a short sample letter, this short guide tells you how to write a complaint letter to a landlord. It also tells you what to avoid and how to make sure you come across as a cooperative and reasonable person. The sample complaint letter template has text for asking the landlord to get in touch with you (the tenant) for any clarifications using a phone number.
10. Tenant Complaint Letter Example
You can simply download this DOC format document and edit the letter in MS Word. It has original reference text for repair works to be carried out to the property. This complaint letter word template also talks about the legal action that the tenant is entitled to take by going to the local council, on receiving no response from the landlord.
11. Editable Tenant Complaint Letter Template
It makes life easy when you have an editable copy of a complaint letter with you. On freely downloading this tenant complaint letter template you can very easily air your grievance to your landlord through this letter draft. The letter is very professional in language and sums up all the issues in a short and precise manner.