Writing a job application rejection letter isn’t really very easy, especially if you are the one task to do the job. While it isn’t an easy task, it is highly important to inform a person that s/he has failed to match the qualifications required by our company.
On the other hand, getting turn down can be extremely heartbreaking. However, if you want to save our dignity and pride, writing a follow up rejection letter is the perfect way to show the hiring party that you are still grateful for the opportunity given to you.
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Things to Keep in Mind When Writing a Business Email of Rejection
It is true when they say that there is no easy way to break someone’s heart. However, a well-written rejection email can help soften the blow and motivate the recipient to continue his or her endeavors.
- One of the most important things to keep in mind when writing a rejection letter is to keep it brief and polite. While you think that you owe the person a lot of apology, it is recommended to keep the letter no longer than 2 to 3 paragraphs.
- It is important to show graciousness all throughout the letter. Do not forget to say your thanks for taking the time to conduct business with the company.
- Explain your reason for rejection in a simple yet direct way.
You may want to download more rejection letter templates from our website. These templates are professionally crafted by experts in this field.
How to Write a Rejection Letter
- Make sure to address the recipient by name – addressing them by their name in the letter is a great way to show that you actually care about the person as an individual.
- Be direct to the point – while it can difficult on their part, going straight to the point prevents the recipient from getting their hopes high.
- Observe tactfulness – delivering a bad news does not give you the right to mean to someone. Be tactful all throughout the letter and make sure to let the recipient know your appreciation for their interest and effort.
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The Etiquette of Handling a Rejection Letter
Let us admit that it can be tough to handle a rejection letter. But even if it can be a downer a lot of times, rejection is part of growing up, whether in work or life. This article also aims to provide the etiquette of handling a rejection letter.
- Avoid taking it personally – taking rejections by heart can only make you feel bad about yourself.
- Rejections happen every now and then – expecting rejections can be sometimes helpful in your well-being because it helps you to be prepared when time comes.
- Learn from your rejection – companies have their personal reasons of rejecting your offer. Take time to understand and learn from them so that you can do things differently next time.
If you want to make rejection easy and less heartbreaking, why not check out these sample job rejection letters?