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8+ Collection Letter Sample Templates

Whenever money is owed and not paid back, tension rises. From either end of the table, the debt collector and the debtor have to find a way to legally and professionally address the issue. These letter templates are here to help you draft these letters, whether you owe money or waiting for what you are owed.

A collection letter from the collector’s side will serve to provide a reminder, friendly or stern, about an overdue amount from a billed client or loan borrower. Collection letters from the debtor’s end will either serve to agree and confirm the debt or to dispute the credibility of it. This collection will provide for all this.

These templates are available to download as free Word documents and PDF files, so be sure to use them to your advantage as references or outlines in drafting your own letter.

Patient Collection Letter Template

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Size: 2 kB

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Collection Dispute Letter Template

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  • PDF

Size: 267 kB

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Free Collection Letter Template

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Size: 181 kB

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Friendly Collection Letter Template

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  • PDF

Size: 27 kB

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The Different Kinds of Collection Letters

For the collector’s side, you are going to need something that is a cross between a Demand Letter (to make sure your point is put forward) and a Friendly Letter (to make sure no bad blood complicates the matter further).

The collection letter for your purposes will serve to remind someone of these details:

  • They have an account or agreement with you or your company.
  • They have an outstanding balance yet to be paid.
  • The exact amount that is owed.
  • The date that the amount was billed and for what reason (a service rendered, a loan granted, etc.).
  • The deadline to make the final payments (usually a fortnight to 15 days).

Some good examples for this kind of letter is the Debt Collection Letter Template below, and the Patient Collection Letter Template above, suited more specifically for health care service providers following up on their billed patients. The fast and easy Simple Collection Letter below is also a great template for general purposes.

From the debtor’s side, you may be questioning the credibility of the debt collector’s demand letter. Perhaps you don’t believe you owe them this amount of money, or you think there is some mistake. In this case, you will need a letter that accomplishes these points:

  • You dispute the amount owed or the fact that you owe anything.
  • You ask the debt collector or institution for verification of the debt amount or proof that the debt is legitimate.

The Collection Agency Letter Template below and the Collection Dispute Letter Template above are efficient ways to do this.

Debt Collection Letter Template

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Size: 3 kB

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Accounts Receivable Collection Letter Template

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  • Doc
  • Docx

Size: 4 kB

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Simple Collection Letter Template

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  • PDF

Size: 4 kB

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Collection Agency Letter Template

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  • PDF

Size: 11 kB

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How to Use These Letter Templates

The PDF files will be good references or guidelines to drafting collection letters, if this is something you have to do a lot. The Word documents will also be completely editable, so you can use them as a base in your drafting.

All of them are free to download, but make sure you have an archive program that can open zipped files.

Bonus Letter Template

What do you do if you have received payment, or you have received a legitimate demand? Write an Acknowledgement Letter to confirm receipt and settle any further actions required from either side.

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