What is the one thing that is music to the ears of every employee? The answer is ‘Bonus.’ When you have an employee in your organization who has worked hard day and night, he or she deserves to get a reward. In the workplace, this reward is given in the form of a bonus. To inform the employee about this bonus he or she is about to receive, a bonus letter is drafted. Company Bonus Letter Templates help to make these letters.
6 Steps On How to Write a Company Bonus Letter
Step 1: Determine the Reason
Before you start to write a letter, you need to think carefully about why you are writing the letter. A bonus letter is given to the person who is supposed to receive a bonus. This bonus is given based on the quality and the quantity of the work that the person does. So the decision to give the bonus needs to be taken properly. Once you have decided on the person, you need to determine why that person will receive the bonus.
Step 2: Address the Person
After you have determined the person and the reason for the bonus, you can proceed to start writing the letter. This letter needs to start with a proper salutation that addresses the person specifically. This is important because the person needs to know that the bonus is specifically for him or her. You cannot use the words ‘to whom it may concern.’ Start with the address of the organization, followed by the name of the person.
Step 3: Provide the Required Details
A bonus letter is a formal document. Hence, the format that needs to be followed for this letter also needs to be the same as any other formal letter. So you need to start the letter with the salutation such as ‘Dear Mr./Ms./Mrs.’ followed by the name and the surname of the person. After this, the main body of the letter should be divided into three parts. The introduction will talk about the reason why you are writing the letter. The second paragraph will explain this reason in detail. And finally, there should a concluding para.
Step 4: Specify the Reason
The reason is why you are writing the letter. As already established, you need to first determine this reason along with the person who will receive the bonus. Keep in mind that before you start drafting the letter, you need to talk with the person and inform him or her about the bonus. In the letter, you need to explain what is the bonus amount, how will it be rewarded, when it would be given and how the person would be able to use it.
Step 5: Conclude and Proofread
The last thing in the process of writing the letter is to provide a proper conclusion. In conclusion, you need to tell the person that you appreciate his or her hard work and so does the organization. Encourage the person to work in the same way in the future too. Also, mention how his or her work has benefitted the company. Once you have finished writing the letter, proofread it for any sort of mistake. Make sure that there are no grammatical or spelling errors. You also need to check if there is any missing information in the letter.
Step 6: Send the Letter
The final step is to send a bonus letter. After you have proofread the whole letter and made the necessary changes, if any, you can proceed to print the letter if you have to send the hard copy. However, it is advised to have a soft copy on a digital platform too. This will allow both you and the recipient of the letter to have a backup for any sort of future reference.
4+ Company Bonus Letter Templates
1. Company Bonus Letter Template
A company bonus letter is drafted to let the employee know that he or she is about to receive a reward for his or her hard work. This letter allows the person to know the details about the reward. If you want to write a proper bonus letter for your employee, then you need to download this professional letter template in Word. This template can help you make great bonus letters.
2. Simple Company Bonus Letter Template
One of the things you need to keep in mind while making a bonus letter is to make it as simple as possible. Not doing so will make the recipient have trouble understanding it. Which is why we are offering you this simple letter template. This customizable template is the best tool to use to make the bonus letters that are suited to the needs of your employees.
3. Annual Company Bonus Letter Template
Most organizations have protocols in place for providing bonuses at the end of a fiscal year. These bonuses are given to the employees who have worked harder and better than the rest. Do you need help with writing these letters? Then you are in the right place. With this basic letter template, you can easily make the bonus letters for your employees.
4. Bonus Payment Letter Template
There is an employee in your office who has worked hard for a long time. He or she deserves a reward and the way to give that reward is to give the person a bonus. Write the bonus letter for the same with the help of our bonus letter template. You can download this template for use in DOC format. The template features a sample editable bonus payment letter.
5. Basic Company Bonus Letter Template
With this bonus letter template in PDF, you can get your hands on a file containing a model bonus letter. This template comes with original and suggestive headings and content written by professional writers. You can use this template as a guide to making one for your needs. Or you can also edit the file as you want. The template is fully editable and printable.