Kathy Calvin said, “Giving is not just about making a donation, it is about making a difference.” Giving to others and helping in their time of need is the noblest thing a person can do. However, sometimes you need to ask for this help. To do that you write a donation letter that informs the receiver of your request for a donation. And that’s where Donation Letter Templates enter the scene.
7 Steps to Write a Donation Letter
Step 1: Consider the Recipients
A donation letter’s most important part is the receiver of the letter since the recipient is supposed to make the donation. Address the letter only to those people whom you know will understand your situation and are in the position of making a considerable donation to your cause. If you are addressing the letter to someone who is not in a position to help you by donating, then the whole point of writing the letter becomes moot and you are just their and your time.
Step 2: Write the Introduction
Just like any other letter, the first part of the letter needs to start with a proper introduction. You might be writing the letter to a whole organization but if possible you need to write the letter to a specific person. Addressing a single person allows you to make the letter more personalized and make a connection with the reader. If you don’t know your recipient, just write ‘To whom it may concern.’ If you are writing to a specific person write in the intro that you know their name and their job.
Step 3: Generate the Reader’s Interest
When you start writing the letter, you need to think about how to generate the reader’s interest. People normally consider donation letters boring and dull and hence, do not go through the whole thing. Your job is to make sure that your letter does not face the same. Start your text with an anecdote or a query that is immediately related to your purpose. do not beat around the bush and try to get to the point as soon as possible.
Step 4: Define Your Project
After the introduction, you need to explain your project in the next para. Provide all the details about your project including the people involved and how your project will make a difference. Clearly define how this project will bring about changes in people’s lives. This proposal must be one that appears viable. For instance, you cannot ask for a donation to eradicate world hunger based on an individual project.
Step 5: Ask for the Donation
The next step is the most crucial part: you need to ask for the donation. This has to be done in a roundabout manner. Explain to the reader why you are asking for the donation, what their money will be invested for, and how it will help your project. You need to be very specific while telling the recipient why only he or she or they can help. It is generally advisable that you do not mention any specific cash amount in the letter.
Step 6: Thank the Donor
Here you have to tread the sensitive range very carefully between not being presumptuous but also presuming your purpose to be so crucial that surely the donor will want to donate. Write a thank-you note in advance that tells your reader that you are grateful for their time and consideration. If you’re projecting to your recipient that they’re going to give to your significant purpose, they might be more inclined to donate.
Step 7: End With a Salutation
Just as you start such a letter with a salutation, you need to end it too with a salutation. At the end of the letter, write your name and provide a formal salutation such as ‘Thank you’, or ‘Sincerely’. It is also very much advisable to include a title under your name that defines your role in the organization that you represent so that your recipient understands you have the jurisdiction of writing the letter and ask for donations. Once you have finished the letter and are satisfied with it, you can send it.
12+ Donation Letter Templates
1. Giving Donation Letter Template
Letters of request for donation are printed or handwritten correspondence used by people seeking to collect and raise funds for a venture, activity, expense, or another purpose. If you need to write a proper donation letter for your organization, you need to make use of this letter sample templates. This template can be downloaded in Google Docs, Word or Pages format.
2. Charitable Donation Letter Template
If you are someone who is running or is a part of a charitable institution, there will be occasions when you will need to write letters requestion donation from prospective donors. Form the perfect donation letter for your institution with the help of this letter template in Google Docs format and ensure that you receive the donation. You can download this template for use in Google Docs, MS Word or Apple Pages format.
3. Donation Acknowledgement Letter
You had requested a donation from a prospective donor and the donor has granted your request and provided a considerable donation to your cause. Now it is your responsibility to send a thank-you letter to the donor expressing your gratitude for the donation. Write a donation acknowledgement letter by using our letter template available for download in Google Docs, MS Word or Pages format.
4. Donation Request Letter Template
Getting a donation for your cause is more tricky than you think. You need to be able to convince the donor to provide you with the donation and that your project is the most worthy. For this, you need to write a donation request letter and that is why we are offering you this letter template. This template can be availed of in all file formats including Pages and Google Docs.
5. Donation Letter Template
With this letter template, you get access to a sample donation request letter containing an auction item donation request letter. The template provides original headings and content that you can use to make a letter for your organization. All you have to do is download the file in PDF format and you’re good to go.
6. Sample Donation Request Letter Template
No matter what kind of charitable organization you are running, you will need to write donation letters to request donations from individuals and organizations. That is why we are offering you this donation letter sample template. This template in PDF format contains original content that can help you make a proper donation letter.
7. Sample Donation Letter
The sponsors of your non-profit are your organization’s most important pillar. You won’t be able to accomplish any task with their support and help. Hence, you need to know how to write convincing donation letters. Worried about writing such letters? Don’t anymore because this letter sample in PDF is here to help you write an excellent donation letter.
8. Donation Letter Example
Writing donation letters is not easy. And we understand this. So we are offering you exclusive access to this donation letter template that has been explicitly designed to help you write proper donation letters. This template is customizable and easy to use and is compatible with all operating systems.
9. Free Donation Letter Template
While running a non-profit organization, you might be wondering how to write donation letters to request funds for your cause. To help you with this task we are providing this free editable letter template. This template contains an example of a donation letter that you can follow to make one for your needs easily.
10. Carnival Donation Letter
Donation letters are written mainly to ask for funds for a cause. This cause can be something generic like eradicating hunger and poverty or something very specific such as an event. If you want to write a proper donation letter for a carnival event, then you need to download and use our carnival donation letter template. This template has been expressly designed to help with this task.
11. Sample Donation Request Letter
The skill of writing donation letters is one that every individual working in a non-profit organization needs to possess. If you are not aware of how to do this, don’t fret. We are providing you this letter template that contains a sample donation letter that you can use to write one for your institution.
12. Simple Donation Letter
The main purpose of a donation letter is to convince the donor to give the donation. Hence, such letters need to be simple and easy to interpret. Do you want to write such letters? Then download our letter template now! This template is the best tool that you can use to write simple donation letters. Just click on the download button to get your hands on it.
13. Donation Letter Form
This Donation Letter Form provides you with a sample blank donation form. The template contains individual sections for providing donor names, addresses and contact information, and pledge information. To use the template, you have to download the file in PDF and fill in the form with the necessary details.