Science tells us that helping other people or doing good deeds helps lessen stress hormones. This has been backed by numerous scientific studies across countries and demographics. You may have even experienced it yourself. Can you remember that feeling when you shared your sandwich with a classmate back in kindergarten? How about that time when you helped that old man cross the street? Or maybe that time when you saved your weekly allowance just so you can buy a silver necklace for your mom’s birthday?
One way or another, you may have experienced these situations and scenarios throughout your life. Tell us, how did it feel? You felt great, right? Doing random or intended acts of kindness does that—and this effect does not only occur in naive, young people. In fact, anyone can experience the positive high of knowing that they have done something good or beneficial for others.
In this article, we will talk about donor acknowledgment letters and we have included various downloadable examples below.
A donor acknowledgment letter is a piece of document (printed or in email form) that gives thanks to a person or a company for his or their contribution to an event or thing. These letters may both be written by the person or institution receiving the donation. These donations can come in the form of money, property, opportunities, time, or even skills.
Do you really need donor acknowledgment letters? We answer this question and more below as we explore four benefits of using such forms.
Embedded below are various examples of donor acknowledgment letters. Tips on what they are, how they are used, and how to create one for your organization are detailed after each example.
The Acknowledgement Letter for Donors shown above is a simple example of an acknowledgment letter. Use this letter template for acknowledging individual contributions to a campaign drive in your community or district. This template may also be used by organizations that wish to express gratitude to their donors in a simple way.
The Charity Donor Acknowledgement Letter Template featured above is a more formal version of a donor acknowledgment letter. It contains specific wording that may easily be tweaked to fit any purpose. And, if you are creating this letter template for your company or organization, do not forget to add your firm’s company logo design on the letterhead.
The Donor Acknowledgement Letter Template embedded above is an example of a donation acknowledgment letter that specifically includes wording for tax purposes. This is very helpful for organizations that want to cover all their bases and make sure that they are following the law.
This letter template also includes placeholders for names, amounts, dates, addresses, and nature of the donation. This makes it easier for accountants or legal personnel to determine the nature of the letter in case the donor or the charity is audited by the IRS.
As its name implies, the Educational Donor Acknowledgement Letter Template embedded above will suit any school organization that wishes to ask their district constituents for donations to help improve the educational services in their area. With this letter template, you do not have to come up with a new one on your own. This letter may easily be edited to match the specific pieces of information about your organization.
Choose the Environmental Donor Acknowledgement Letter shown above as a donation receipt letter for an organization or fundraising event about the environment. The letter template’s wording has been created to fit most environment-focused endeavors.
Some donors may require a more detailed donation receipt. Hence, to prepare for this scenario while planning a fundraising event, you may need to use a meticulously formatted letter template like the Fund Donor Acknowledgement Letter written above.
This donor acknowledgment letter includes a space provided for the specific amount of donation received. If preferred, some organizations may even include a breakdown of all received funds.
The Gift Donor Acknowledgement Letter shown above is a simplified example of a donor acknowledgement letter. Use this letter template if your organization just wants to create a letter template for record-keeping or documentation purposes.
This letter template is also helpful for those who want an efficient way to create and fill out these letters. Donors may appreciate this letter format more because it is quick to prepare and easy to understand. And, if a donor wants his or her contributions to remain anonymous, this letter may be filled out without needing to use the donor’s real name.
There is no standard format for a donor acknowledgment letter. However, most of them will include the same key elements that will differentiate them from other kinds of acknowledgment letters.
Here is a list of the key elements that should be found in a donor letter:
As we may all know, donations may also come in other forms aside from cash or monetary forms. Use the Non-cash Donor Acknowledgment Letter featured above for any donation transaction that does not include cash. The letter format used above may also be easily adapted to match your organization’s purpose and image.
One example of a non-cash donation is donating real estate—most specifically, land. If you are part of an organization that has received a generous donation like this, you may use the Property Donor Acknowledgement Letter Sample featured above.
This letter template allows organizations to accurately account for all their acquired assets within a given year. Donors may also find it easier and relatively cheaper to file their own taxes since they will no longer be paying for property taxes.
Charitable institutions and organizations may fill out this acknowledgment letter after receipt of the donation. However, the donor will still need to provide the fair market value of the property. The donor may also need to inform his or her lawyer or legal counsel to make sure that the transaction is legal and binding.
The Sample Donor Acknowledgement Letter we have included below is another generic acknowledgment letter template that any organization may use for their donation record-keeping process. It may be further modified to fit the specific requirements and wording that you deem suitable. This template is available for free, but you will need to have Adobe Acrobat Reader installed on your computer before you can successfully access and edit it.
Writing a donor acknowledgment letter is similar to writing a thank you card or note. However, the former needs to be written in a formal or official-sounding way. Read on for more tips on how to write a donor acknowledgment letter:
Whether people give money, time, skills, or property to charity as a way to reduce taxes, to make them feel like better citizens, or to just take part in acts of kindness, charitable institutions and non-profit organizations will still need, in one form or another, to come up of with way to acknowledge these individuals’ contributions. And, a simple donor acknowledgment letter is one way to do that.
If your company or organization is not yet doing this, it is in your best interest to choose a donation acknowledgment approach as soon as possible. Using physical letters is not the only option available. You may even take advantage of the digital revolution and send these letters through an email template instead. Brainstorm with your team as to what approach will best fit your cause or organization. Once you have decided on that, donation gathering and acknowledging these donors will become a lot easier.
Use this article as your one-stop guide for creating the right acknowledgment letter for your organization. Do not forget to bookmark it for future reference! Also, remember the Gandhi quote, “The fragrance remains on the hand that gives the rose.”