Whether doing an annual performance review, year end promotion, or quarterly performance report, our employee appraisal letter templates make it easier for you to send an email or print any evaluation efficiently. As a boss or manager, you need to acknowledge an employee’s performance. The acknowledgment will help you offer a salary increase or increment.
Besides positive feedback, thank you messages, and benefits for work appreciation, the letter samples also let you write about a performance you are not satisfied with. The written communication sample content helps you learn how to write your employee appraisal letters. You can also request a personal meeting to discuss additional benefits and more. Discover the templates suitable for your upcoming employee evaluation below.
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Employee Appraisal Letter Templates
An employee appraisal letter in Google Docs is a formal method of evaluating an employee’s performance in an organization. The letter is sent to employees by their hr managers. Appraisals are essential to understand the abilities of the employees and their performance for further growth and development in their professional careers. For employees, appraisals also estimate the success of their careers. Generally, the hr managers will evaluate employees’ strengths and weaknesses of their employees. Supervisors share professional appraisal letters with their employees who are working under them in an organization. While writing the Appraisal letter, take note of the following points:
- The letters are written in a professional business format.
- The details, such as the salary information and statement of how the employees are evaluated, are mentioned.
- The strengths and weaknesses of the employees and information on how their performance can be improved are also written in the appraisal letter.
There are many Employee Appraisal Letter Templates you can find on the internet that will help you out in writing.
Not Satisfied Increase of Salary Appraisal Acknowledgement Letter
Appreciation and Appraisal Letter for Good Performance
Manager Review Appraisal Letter for Promotion in PDF
Year End Evaluation Bonus Free Appraisal Letter Template
Free Compensation Increase and Promotion Appraisal Letter
Why Appraisal Letters Are Important
- It helps an employee feel more valued by the company. Making sure that employees are satisfied is one of the important jobs that both managers and supervisors have to do. Telling these employees that they’re doing a good job, or rewarding them if they’ve done exceptional work, will not only make these employees feel valued, but it might also make them more productive. So if a particular employee deserves it, then praise and reward them whenever it’s necessary.
- With the help of an appraisal letter, you can assure employees that there will always be rewards should they meet or exceed the company’s expectations. Employees who go beyond what is expected of them will want to feel that their efforts were not in vain and that the higher-ups have noticed their accomplishments. So if you have this type of employee, then you must state in the appraisal letter that he or she will be properly rewarded with either a raise, a promotion, or possibly even both. This can help improve a company’s employee retention as most employees want to keep working for a company that notices their hard work.
- By handing out an appraisal letter, you can help point out the gaps in a particular employee training plan. So whether the employee is lagging in terms of productivity due to the lack of training or if the employee would like to receive additional training to further prepare for his or her advancement within the company, you’ll have to remember that this letter is the best opportunity for you to talk about the company’s goals and expectations as well as make sure that you and the employee are on the same page. This will tell the employee what he or she should expect in terms of advancement in the company, as well as inform the employee about the expectations of the company regarding his performance.
- A good appraisal letter will tell an employee that he or she is underperforming and that the employee is going to have to improve. While it would be great that employees would come to work on time and always meet company expectations, it’s also very highly unrealistic. So with the help of this letter, you can tell those employees that they’re going to have to improve their performance within a certain period. Otherwise, he or she might just have to face certain consequences such as termination.
How to Write an Employee Appraisal Letter
If you’re going to have to make this for any of your employees, here are some steps that should be able to help you out:
- You’re going to have to remember that the main purpose of an appraisal is to help an employee, so you’re going to have to be serious when you write it. This means that it’s going to have to be made as professionally as possible. So when you’re creating the letter, that means you’re only supposed to focus on the employee’s performance and nothing else. You shouldn’t take into account the employee’s personality or anything else that does not affect how well he or she is doing at work.
- Remember that this is a formal letter, so you should keep its tone as polite as possible. Even if the employee that you’re sending the letter to has given you so many problems in the past, you shouldn’t allow frustration to take control as you’re writing. All you have to do is focus on the employee’s performance. You do not want to say anything that you may end up regretting as it could cause additional problems for you.
- The letter should be concise. It shouldn’t overload the employee, rather it should be straightforward and tell the employee what he or she needs to know. This means that you should tell the employee what a fantastic job he or she did and explain why he or she is being praised, or you could warn the employee that his or her performance isn’t exactly meeting the standards of the company. After that, follow it up with the kind of reward that the employee should receive, or the consequence that the employee will undergo for continually underperforming.
- After you’re finally done writing your letter of intent, be sure that you go through all of the information that you included in the letter. You’re going to have to ensure that there are no spelling or grammar errors so that you’ll show the employee who receives the letter that you’re taking this very seriously. However, the most important thing you have to make sure is error-free is the information regarding the employee’s performance. The application letter is everything that will tell an employee if he or she is doing a good job, so one wrong piece of information could confuse the employee. So go through the letter and see if there’s any important information that you may have forgotten to include. You should have a third party, such as a friend or family member, to help you out in spotting any mistakes that you may have missed.
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How to write a self-appraisal letter for personal development
There may come a point where the employer will require the employee to evaluate his or her performance. So here are a few tips that should help you make a proper self-appraisal document.
- List all of your accomplishments. This is the perfect opportunity for you to highlight your achievements during your time in the company. So take a look back at all of the feedback that you have received for all of the projects that you have finished or any initiatives that you may have launched. You should keep track of every accomplishment so it will be much easier for you to list down everything that you would like to place in your self-appraisal. This is very helpful because there might be some things that your employer may have missed out on, so this letter is the perfect opportunity for you to point these out and remind your employer of your good performance.
- Enumerate all the things you’ve learned while working for the company. What are the things that you’ve learned in the amount of time that you’ve spent with the company? How helpful were they when it came to doing your job? These are the questions that have to be answered so that you’ll be able to know what to write in your appraisal letter. Describe all the new skills that you have learned or mastered and how they were able to help you with your development within the company. Describe situations where you were able to make use of these skills and how they were able to support the goals of the company that you work for.
- Share all of the difficulties that you have faced while working for the company. However, you shouldn’t make it sound that these problems are negatively affecting your performance. Rather, you should be writing about how you’re overcoming these problems to show your employer that you’re a good asset. You’ll have to remember that the appraisal form means everything when it comes to how far you want to take your career in the company that you’re working for. So you’re going to have to make sure that your employers know that you’re doing what you can to overcome your weak points by mentioning them in your letter.
Employee acknowledgment letters or appraisals are always going to be necessary for every organization. So if you’re going to have to make this kind of letter, then you can go through any of our available articles to give you more information on how to create one.