Anyone who has ever had the unpleasant task of terminating an employee knows that it is not easy. But, no matter how much you may wish to retain a particular employee, if he continues failing to meet company expectations, then there is no good reason why you should keep him in your employ. You may also see simple letter templates.
When you finally make the decision to terminate someone, you have to explain to the employee the reason why he is being dismissed and when it is going to be effective. The best way to do this is through a dismissal or termination letter, and this article is going to teach you how to write one that is effective. You may also see letter templates.
While this is never going to be an easy thing to do, you have to write this letter if you see that the employee is unfit to work for you and the company. So, here are the steps that should help you prepare and write a proper dismissal letter:
Go through the employment contract. If the employee is under a contract, then you cannot just fire this person whenever you see fit. It is standard for a contract to state that an employee will only be terminated if there is a good reason to do it or if it is a just cause. So, you should go through your company’s employment contract to see all of the circumstances in which you are allowed to fire an employee.
Gather the evidence on the grounds of terminating the employee. Make sure that you have all the evidence you need to show that you have all the right to terminate the employee.
Seek the advice of a lawyer. Depending on your country or state, there will be laws on the grounds by which you can terminate an employee. To make sure that you follow these laws, always consult with a lawyer to help you out.
Make sure that you are well-equipped with all the documentation you need for terminating or dismissing an employee. Check out our other articles about employee dismissals and download the templates we have featured in this post today. You may also see letter of employment templates.