Getting a promotion can be one of the happiest days of an employee’s life. Letters which conveys this message of promotion to an employee is known as employee promotion letter. This kind of letter is sent within a company to promote the employees to a higher position that has more responsibilities along with the added benefits. Organize a promotion letter with the help of our letter templates and provide the exact information about the new position.
Step 1: Addressing the Letter
At the beginning of your promotion letter, you must start by addressing a specific person. Address the person along with their job title and full name to make it clear who the exact person is. While addressing the letter, it can either be for a request for promotion by an employee or giving promotion to an employee, so make sure to whom the promotion letter is going to be addressed.
Step 2: Give a Proper Introduction
A proper introduction is all you need in your promotion letter to attract the attention of the reader. Make sure you provide a definite amount of information in your introduction to let the reader know the purpose of your letter. The introduction of your letter must not be more than a paragraph or less. The introduction is also an important part of the letter just like the body of the letter, so concentrate on what you are going to add in your introduction very wisely.
Step 3: Body of the Letter
After providing the introduction, you can directly come to the point where you mention the reasons for promoting that particular employee. Remember to keep it realistic and believable and avoid getting carried away. Make sure you only include positive comments about the employee and what has he/she contributed to the company with his hard work and dedication. You can also add you well wishes to the employee for this accomplishment.
Step 4: State the New Responsibilities and Benefits
Once you have delivered the news of a promotion, it is time to define the new responsibilities that the employee needs to understand. Make sure you explain it accurately to make it easy for the reader to get the proper idea of each task. You can also add the benefits of the new position he/she is going to get after this promotion.
Step 5: Revise
A quick revision is a must after you finish your letter writing. Check if there are any mistakes and that you have followed the correct letter format. Rectify the mistakes before it gets published or is sent to the particular employee.
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