Getting a promotion can be one of the happiest days of an employee’s life. Letters which conveys this message of promotion to an employee is known as employee promotion letter. This kind of letter is sent within a company to promote the employees to a higher position that has more responsibilities along with the added benefits. Organize a promotion letter with the help of our letter templates and provide the exact information about the new position.
5 Steps to Write a Promotion Letter
Step 1: Addressing the Letter
At the beginning of your promotion letter, you must start by addressing a specific person. Address the person along with their job title and full name to make it clear who the exact person is. While addressing the letter, it can either be for a request for promotion by an employee or giving promotion to an employee, so make sure to whom the promotion letter is going to be addressed.
Step 2: Give a Proper Introduction
A proper introduction is all you need in your promotion letter to attract the attention of the reader. Make sure you provide a definite amount of information in your introduction to let the reader know the purpose of your letter. The introduction of your letter must not be more than a paragraph or less. The introduction is also an important part of the letter just like the body of the letter, so concentrate on what you are going to add in your introduction very wisely.
Step 3: Body of the Letter
After providing the introduction, you can directly come to the point where you mention the reasons for promoting that particular employee. Remember to keep it realistic and believable and avoid getting carried away. Make sure you only include positive comments about the employee and what has he/she contributed to the company with his hard work and dedication. You can also add you well wishes to the employee for this accomplishment.
Step 4: State the New Responsibilities and Benefits
Once you have delivered the news of a promotion, it is time to define the new responsibilities that the employee needs to understand. Make sure you explain it accurately to make it easy for the reader to get the proper idea of each task. You can also add the benefits of the new position he/she is going to get after this promotion.
Step 5: Revise
A quick revision is a must after you finish your letter writing. Check if there are any mistakes and that you have followed the correct letter format. Rectify the mistakes before it gets published or is sent to the particular employee.
3+ Employee Promotion Letter Templates
1. Restaurant Employee Promotion Letter Template
Do you want to produce a letter of promotion that you want to send to one of your deserving employees to a higher position? Take the help of this premium restaurant employee promotion letter template in Word and start drafting one. This template is ready-made and high in quality. It involves a revised salary as well as new obligations of the job. Download this template to get a well-formatted promotion letter immediately.
2. Employee Promotion Announcement Letter
Are you making a formal announcement about promoting one of your hardworking employees in your company? Why not do it with the help of our promotion announcement letter template? Get your hands on this ready-made letter template in Pages and use it to inform all employees regarding any changes in your organizational structure. You can clearly explain such promotion and qualification of the newly promoted employee with the help of this template. Get this template now!
3. Free Employee Promotion Letter Template
If you want to request promotion to one of your senior managers then you don’t have to worry about what you’re going to include in the letter. Just sit back and check this amazingly helpful employee promotion letter template that lays out a ready-made content for you which is professionally designed just to meet your demand. And it can also be personalized or edited with the help of any editing program. So download it now to get one step ahead to your promotion.
4. Employee Promotion & Increment Letter
Why waste your time and effort on creating a perfect promotion letter for your employees? You can rely on our ready-to-use employee promotion increment letter template in Google Docs format, that will surely help you in making a standard promotion letter in a short time. Save yourself the hassle by editing the required information in this template, thanks to its editing feature. You can also print it out anytime, anywhere after downloading. So, hurry up and download it now!