If an employee breaks or goes against company rules and regulations, then it’s more than likely that the employee will be notified about the matter. To ensure that they know about the severity of their actions, employers will send them an appropriate warning letter. This article will provide you with the information you need on how to properly make one.
4 Steps for Creating an Employee Warning Letter
Step 1: Place information on the employee you are warning.
You will want to make sure that the warning letter you make ends up in the hands of the right person. This means that you are going to have to place the complete name of the employee along with his/her position in the company and home address.
Step 2: Greet the employee and state the purpose of the letter.
Treat this as a formal business letter by properly addressing the employee with “Mr.” or “Ms.” followed by his/her last name. Then you will need to follow that up with a statement that tells the employee about the reason why he/she is receiving the warning letter.
Step 3: Go into more detail.
You will need to further explain as to what it is that the employee did that forced you to send the warning letter. For example, if an employee receives a warning letter for inappropriate behavior, you will need to share details such as what acts he/she committed and who or what has been affected by it.
Step 4: Close the letter.
Here is where you will need to provide a statement regarding what is to happen should the employee continue to perform actions that go against company rules and regulations. You’ll also want to provide your contact details here so that the employee can get a hold of you should he/she have any concerns regarding the matter. Lastly, end it by providing your complete name, position title, and signature at the bottom of the letter.
10+ Employee Warning Letter Templates
1. Employee Warning Letter Template
If you wish to create an employee warning letter, then be sure to download this template. Be sure to use either Microsoft Word or Apple Pages when opening and editing the template. Also, do not forget to put in all the information that the employee needs to know regarding why he/she is being warned.
2. Employee Job Performance Warning Letter Template
In the event that an employee is not meeting quality standards when performing his/her duties and responsibilities, then the employer will have to warn the employee about the consequences if he/she continues to do so. With this template, you can create a warning letter that should effectively notify the employee regarding his/her performance.
3. Restaurant Employee Warning Letter Template
It is important that restaurant employees are able to perform in a manner that meets the expectations of their employer and customers. In the event that such an employee does something which could jeopardize the restaurant’s image or disrupt its operations, then he/she must be warned. Download this template so that you can make a letter which can do just that.
4. Warning Letter To Employee For Unacceptable Behavior
Companies will always have workplace rules that employees have to follow. Should an employee show unacceptable behavior that breaks these rules, then he/she will have to be warned. By downloading this letter template, you can create and send what’s needed to notify such an employee about the consequences of his/her actions should it continue.
5. Warning Letter to Employee For Irregular Attendance
There may be those employees who take days off on too many separate occasions. Sometimes without notifying their employers. Should you ever encounter such an employee, then consider downloading this template. With it, you can create a letter that you can send which points out the employee’s irregular attendance.
6. Warning Letter to Employee For Attendance
Employees need to show up for work if they want to be paid by their employers. In the event that an employee continues to miss working days, then it is very likely that he/she will be warned about his/her attendance. By downloading this template, you can create a warning letter which will go into detail regarding the employee’s absences and how it’s affecting the company.
7. First Warning Letter to Employee
An employee who has violated company rules and regulations for the first time must be warned so that he/she does not do so again. By downloading this template, you can send a letter which points out what it is specifically that the employee did which should prevent future mishaps.
8. Final Warning Letter To Employee
When an employee continues to go against the rules and regulations set by the company or performs an action so severe that it could jeopardize the company in its entirety, then he/she will have to be given stern warning. Get this template and use it to make a letter which warns the employee for the final time before he/she will face drastic consequences.
9. Safety Warning Letter To Employee
Many different companies create safety policies to ensure that their establishment and the people in them are not harmed. In the event that an employee goes against these safety policies, then he/she must be warned. Get this template now so you can make a warning letter that’s perfect for this type of situation.
10. Company Warning Letter To Employee
Companies have to make sure that their employees abide by their policies and that they perform and behave in an acceptable manner. Should an employee do anything that could potentially harm the company or ruin its image, then he/she must be warned. Download this template so that you can make a letter which provides details on what he/she has done to receive a warning and what consequences will take place should he/she continue.
11. Sample Employee Warning Letter Template
If you are looking for a template that will allow you to easily create an employee warning letter, then this is the one for you. You can choose to either edit it until you have the warning letter you need or simply use it as a reference for when you want to make one from scratch.