8+ Employment Rejection Letters

In every recruitment process an employer faces, there will always be applications that fail to meet the standards of the job being applied for. In this connection, the employer is obliged to send a pre-interview rejection letter to the unsuccessful job applicants. Sometimes, an employer may also receive a formal letter templates from an applicant who is offered a job but decides not to go through with it. A rejection of the offer letter entails the need for a rejection letter.

Both of these scenarios comprise the sample employment rejection letters involved between the hiring employer and the applicant. Learn more about these letters by checking out the various employment rejection letters provided on this website.

Candidate Employment

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Size: 14 kB

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Formal Employment Rejection

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  • Docx

Size: 7 kB

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Professional Employment Rejection

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  • PDF

Size: 42 kB

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Hr Rejection Letter

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  • PDF

Size: 4 kB

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Employment Thank You Letter

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Size: 7 kB

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What Is an Employment Rejection Letter?

An employment rejection letter is a formally written document informing an applicant that their application has been declined. Employment rejection letters may be from the hiring company, like the sample applicant rejection letter on the rejection letter templates of this website, or from an applicant should they refuse a company’s job offer.

How to Respond to an Employment Rejection Letter?

Once an applicant receives a rejection letter in PDF or in Word format like our Best Rejection Letters, they may wonder how to reply to the rejection letter. These are the steps you can do when responding to a company’s employment rejection letter:

  • Send a follow-up letter. Since the company informed you of their rejection via a letter, you can respond using a follow up letter. Be sure to address this letter to the person who sent you the rejection letter. 
  • Display graciousness instead of anger. Thank the hiring employer for the considering your application. Express your dismay in a professional way and not in anger.
  • Keep the door open for future opportunities. At the end of the follow-up letter, express your unwavering interest for working in the hiring company by looking forward to the next time you’ll meet.

Response to Rejection Letter

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Size: 6 kB

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Employment Rejection Before Interview

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Size: 3 kB

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Employment Rejection in Word

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  • Docx

Size: 9 kB

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Contract Rejection Letter

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  • PDF

Size: 70 kB

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How to Keep Your Employment Rejection Letters Humane

Rejections give a negative impact not only to the applicant’s feelings but also his view on the company, which is why an employment rejection letter must be done humanely and professionally. The following are the tips you can follow in order to keep interview rejection letters and pre-interview rejection letters humane:

  1. Express your warm thanks to the rejected applicant. Be sincere in thanking the applicant for taking their time and effort in applying for a position in the company.
  2. Place an implication of meeting again. Leave the door open for future opportunities. State that you still want to meet again in the near future when an employment opportunity arises.
  3. Present a reasonable explanation. Be clear and concise in detailing the reasons for the rejection. Be professional and formal in enumerating the reasons.
  4. Comment on the strengths of the applicant. Highlight what impressed you about the application and the factors that made the application one of the candidates for the work position.

Do not forget to look into these employment rejection letters as your reference to the proper outline and format of employment rejection letters for an unsuccessful applicant or for a job decline.

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