Fundraising letters are written correspondence sent out by a non-profit organization to appeal for donations, in monetary terms, non-monetary contributions in kind and to rope in sponsors for an upcoming event. These letter templates can help in making other people aware about the needs of the organization to accomplish a mission, and how they can help in different suggested ways.
36+ Fundraising Templates in Word, Excel, PSD, Google Docs, PowerPoint, InDesign, Apple Pages, Google Sheets, Publisher, Apple Numbers, Illustrator, Apple Keynote, Google Slides - START DOWNLOADING
5 Steps to Write a Fundraising Letter
Step 1: Be Specific and Explain the Problem
After the initial salutation, you need to straight away get to the point in the first paragraph itself. Explain about the financial problem and the reason for which your organization is in need of help. Keep the focus on the subject, the mission you are working for, and the needy people who will be benefited.
Step 2: Tell the Reader How He Can Help
Make the reader aware of the different ways in which he can help in solving your problems. If you are not accepting contributions in kind, and only need monetary donations, be specific about it. Address the reader directly so you make a connection with him, and explain the adverse consequences that may occur if you are not able to get the required help.
Step 3: Use Short Sentences With Effective Words
Your letter should have short sentences and assertive, emotion heavy words. Avoid using too many adjectives and long sentences that may confuse the reader. Strike the right cord by using heart touching keywords so that the reader will get the point even without reading the entire message. Use bullets to emphasize main points.
Step 4: Offer Attractive Incentives
If you are looking for sponsors for your fundraising event, it is a good idea to offer appropriate incentives to motivate them enough to agree. The incentives may be anything such as gift cards, membership coupons, family passes and such. Mention a deadline for such offers so that the potential sponsor may feel the urgency to act at once.
Step 5: Provide Your Contact Details
It is important to provide complete and accurate contact details in your fundraising letter, otherwise you may miss out on some interested donors. Some people would like to call and enquire first, while others would mail you with queries. Be prepared for these so that you can respond quickly to get maximum donors and sponsors on your list.
10+ Fundraising Letter Templates
1. Standard Fundraising Letter Template
Make an appeal to raise funds for your charitable non- profit organization by using this fundraising letter template. The template has pre-written suggestive text divided in various paragraphs. It comes in a standard layout with high quality pages, customizable layout and is easy to print and share.
2. Free Donation Request Letter Template
This letter template can be used to make a formal appeal for donations to hold an event or for contributions in kind for your organization. It is a free template and has a simple customizable design with editable text. So you can just replace it with the relevant information before you print.
3. Donation Request Letter for Non-Profit
This is one of the best nonprofit donation letter template which can be used by an individual or organization to make a formal request for donations for a specific mission or cause. The letter template is free to download and use. It is simple but well formatted and can be edited, customized and printed easily.
4. Editable Fundraising Letter
This fundraising letter template has a basic layout but is fully customizable so you can make any kind of changes in the template before you print. It comes in standard A4 and US letter sizes with free fonts, therefore it can be edited in different formats and shared digitally as well.
5. Simple Personal Fundraising Letter
This is a simple but versatile personal fundraising letter which can be used by an individual for making an appeal to a particular group of people to raise donations for personal reasons. This template is free and can be edited to suit your own mission or purpose.
6. Printable Campaign Fundraising Letter
Use this professionally designed donation letter template to appeal to the reader for the purpose of soliciting donations for an event organized to help those in need. Just download this template, edit according to your specific requirements and kick start your fundraising campaign.
If you are looking for sponsors to support an upcoming fundraising event, this is the right template for you. It is a free fundraising event template available in standard portrait size with suggestive text that u can edit in any file format. You can save a lot of time, instead of spending hours looking for the right words and content for your letter.
8. Fundraising Letter Layout
This is a well presented fundraising plan letter written for the noble purpose of inviting donations in cash or kind to fund free nutritious breakfast for school children. The words used are simple but effective and surely make an impact. You can download template and use it as a framework for writing your own fundraising letter.
9. Modern Fundraising Letter Template
This fundraising invitation letter template is used to invite sponsors for an upcoming fundraising event being held to raise money to fund scholarships for deserving students. It provides several sponsorship levels according to the amount donated by the sponsor. It is a perfect template which you can use with just minor modifications.
10. Basic Fundraising Letter Template
This donation request fundraising letter written to ask for volunteers or donations to help in an event being organized to fund arthritis patients. The letter is designed in PDF format and is simple and easy to edit. You can just edit the relevant content to suit your event.
11. Sample Fundraising Letter Format
This donation acknowledgment letter is written to appeal for donations to support the career prospects of a needy student, by helping him attend a film making workshop where he can meet the right people and gain professional experience. This template can be used as a guideline for writing an individual fundraising letter.