There may come a time where you will need to provide confirmation regarding whether or not a specific person was able to do community service. In the event that you do, then you will need to know how to come up with a community service letter. This article will teach you all that you need to know in regards to how you should make one.
Step 1: Start By Verifying the Person Who Took Part in the Service
The first thing that you are going to have to do is to write down the complete name of the person who took part in the community service. You may be required to include any other additional information such as that person’s complete address and contact details.
Step 2: Provide the Date
It is important that you point out the date as the person who will be receiving the letter will want to know exactly when you made it. No matter how many dates that you have to provide for different reasons, you must make sure that you are able to include the month, day, and year when providing them.
Step 3: Start By Greeting the Recipient
It’s best that you treat this as a formal letter in the sense that you have to properly greet the person that you are planning to send it to. Do this by addressing the intended recipient properly with either “Mr.” or “Mrs.” along with his/her last name. Remember to keep the tone formal at all times.
Step 4: Confirm the Community Service
Next is for you to come up with a statement that explains that the person who is required to perform community service was actually able to do so. Remember to include that person’s complete name into the letter so that the recipient will not have a hard time during the identification and confirmation process.
Step 5: Explain the Duties Performed
Think of this part as similar to a work order where you are going to have to explain all of the different actions that should have been done. Be sure to provide an accurate description of each activity that the person you are reporting on has done during his/her time performing community service.
Step 6: Provide the Number of Hours Served
This is very important as the individual that you are reporting on may be required to serve a number of hours of community service. So you will need to point out the exact amount of time of community service has performed. State the date in which he/she began and finished and provide an accurate number on the hours served.
Step 7: End the Letter
Close the letter by providing your contact information and a statement which says that the recipient may contact you for further questions. At the very bottom of the letter, make sure that you are able to include your complete name and address as the recipient will want to verify the sender as well.
If you are looking for a community service letter template that is easy to edit and one that is free, then look no further than the one available here. All you have to do on your end is to put in whatever information it needs to be able to show that someone was able to perform his/her community service duties.
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