In the event that you wish to terminate whatever lease you have on a particular piece of property, then you will want to make sure that the owner is informed before you take any sort of action. That is why you are going to have to learn how to make a lease termination letter and this article will teach you all that you need to know in order to properly make one.
7 Steps for Creating a Lease Termination Letter
Step 1: Provide Information on Yourself
Much like any letter that you have to make, you still need to start by providing your basic information. This will ensure that the recipient is able to identify who he/she is dealing with. Make sure that you are able to include your complete name along with your address and contact details.
Step 2: Provide the Date
After you are done providing your basic information, the next would be the date in which you made the letter. This is very important as the recipient will use this to take note of how when exactly he/she was informed of the request to terminate the lease agreement. Be sure to include the month, day, and year when writing down the date.
Step 3: Put in the Information of the Recipient
If you want to make sure that this letter makes its way to the right person, then it is very important that you are able to include his/her basic information. Much like when providing yours, you will have to include the recipient’s complete name, address, and contact details.
Step 4: Begin With a Proper Greeting
Regardless as to whether you are close to the recipient or not, you are going to have to treat this like any other business letter. What this means is that you will need to keep the tone as formal and professional as possible. When greeting the recipient, make sure to use either “Mr.” or “Mrs.” and follow that up with his/her last name.
Step 5: Explain the Purpose of the Letter and Provide Details
Now comes the part where you will need to provide an explanation as to why you even sent the letter. Point out that you wish to terminate the lease and the reason for making you do so. Create sentences that provide all of the details that will tell the recipient things like when you plan on having the lease terminated, the property that was leased, matters concerning the deposit and much more.
Step 6: Close the Letter
Once you’re done with the explanation, then you will need to close the letter. Remember that the tone must still be formal and professional. Provide your contact details at the end of the letter and politely state that you will be awaiting the recipient’s response.
Step 7: Sign the Letter
After you have finished making your letter, then that last thing that you will have to do is to place your complete name and signature at the very bottom. The purpose of this is so that the recipient may easily verify the identity of the person responsible for sending the letter, you being the sender in the situation.
5+ Lease Termination Letter Templates
1. Landlord Lease Termination Letter
If you’re the landlord and you need to notify the tenant that you’re going to terminate his/her lease, then you will definitely need this template. Just make sure that you are able to provide all of the information the tenant will need to see the reasons behind the termination and that you do so in a manner that’s easy to understand.
2. Early Lease Termination Letter Template
There are times where one may be required to end their lease early. In the event that it happens, then that person will need to send a letter which notifies the early termination. This template will allow you to make such a letter and all you have to do is to put in the information it needs.
3. Commercial Lease Termination Letter
Those who have leases on commercial properties may find themselves in a situation where they will want to end their lease early. Should that ever happen, then this template will definitely come in handy. With it, one can make a letter which notifies the property owner about the early termination of the lease agreement.
4. Apartment Lease Termination Letter Sample
If you feel as if you can no longer uphold your agreements for leasing an apartment, then you may just need to terminate it early. You will want to download and use this template so that you can come up with a termination letter that explains as to why you have to end the agreement early.
5. Lease Termination Letter Template
If you are going to make any kind of lease termination letter, then this is the kind of template that you will need. Make sure to use either Microsoft Word, Apple Pages, or Google Docs to open the template and make the much-needed changes until it has the information you want it to have.
6. Simple Lease Termination Letter
One of the best kinds of letters are ones that are simple and easy to understand. If you are going to make a lease termination letter in such a manner, then you will want to use this template. Download and open it so that you can create a document which provides the details on why you wish for the lease to be terminated.