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8 Interview Appointment Letter Templates

An interview appointment letter is either used by an interviewee or the interviewer. There are different kinds of interview appointment letters which may be compared to one another based on the content that it holds about a particular interview schedule. Interview appointments may be used for interview scheduling, cancellation or rescheduling. It is essential for this document to contain accurate information to avoid any misunderstanding on both ends of the spectrum.

This post features several appointment letter templates used for any interview processes. You may download any template or sample which you think is related to the specific interview appointment letter that you need to create.

Job Interview Appointment Letter

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  • DOC

Size: 4 KB

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Letter to Cancel Interview Appointment

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  • DOC

Size: 4 KB

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Appointment Letter Format

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  • PDF

Size: 22 KB

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Interview Appointment Letter Sample

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  • DOC

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Interview Appointment Letter from an Interviewee

If a person asked to visit an office for an interview has already received an interview appointment letter, he/she can send a response that may contain the following information:

  • A response to validate or further know all the information present within an interview appointment request
  • The decision to accept the interview appointment in the specified date and location present in the letter
  • A decision to reject or decline an interview for various reasons may it be professional or personal based
  • A request to reschedule an interview due to date and/or time conflicts

Is a Missed Appointment Letter Important to be Created?

Missed appointment letter templates are essential for the following reasons:

  • Creating one is a way of showing respect to the time and schedule of the entity to whom the letter is for.
  • It can be the platform on which a person can explain why a scheduled appointment has been missed.
  • It can also be the means to apologize for a cancelled appointment which can maintain the professional relationship of the entities within the transaction..

Interview Appointment Confirmation

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  • 4 KB

Size: DOC

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Interview Appointment Cancellation

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  • PDF

Size: 195 KB

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Employment Interview Appointment Letter

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  • PDF

Size: 95 KB

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Request to Reschedule Interview Appointment

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  • PDF

Size: 68 KB

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Interview Appoinment Thank You

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  • PDF

Size: 408 KB

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Content of an Interview Appointment Letter

A basic interview appointment letter contain the following details:

  • The date when the interview appointment letter was written
  • The name of the person who the letter is for
  • The basic information of the expected letter receiver
  • The information about the interview appointment that should be confirmed
  • The date of the initial interview appointment
  • The name of the person who wrote the letter and his/her connection to the entity who gave the letter to the interviewee
  • The purpose of the interview appointment
  • The date when a decision to either accept or reject the interview is already needed to be made

Guidelines in Writing an Interview Appointment Letter for Businesses

If you are a business entity who will give an interview appointment letter to an applicant, here are some of the guidelines that you need to consider:

  • Like when creating meeting appointment letter templates, always be specific with the date and time of the interview.
  • State the significant process or occurrence which served as the basis for an individual to be interviewed.
  • Make sure that all the information needed to be known by a possible interviewee is present in the letter.

Whether you will use an interview appointment letter as an applicant or as a business entity, make sure that you will follow the guidelines and other tips that we have provided in this post.

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