Figuring out ways to improve the structure and format of your professional and business letters? We can help you with that. Letters have been a mode of correspondence in almost all aspects of modern society.
In line with this, we have here 25+ Letter templates in doc to help you streamline your letter writing processes. In terms of formatting, letters can be tricky. For some, a letter can be their ticket to a career opportunity such as in the case of cover and application letters. Aside from that, they are also formal channels of conveying ones intention to leave from ones job such as in the case of resignation letters. Whatever your reasons are for writing one, our templates can surely be of help to you.
Resignation Letter Template in Doc
Employee Resignation Letter in Doc
Standard Resignation Letter in Doc
Acceptance of Resignation Letter in Doc
Experience Letter in Doc Template
Sample Work Experience Request Letter in Doc
General Classifications of Letters
Letters are classified and categorized in various ways depending on its nature, purpose, and application. Generally, letters can be classified into four namely the official letters, social letters, and the business and professional letters. Let’s get to know them better:
- Social letters. These are also referred as letters for all occasions. As we all know, most celebrations would require the writing of letters which can be in the form of thank you notes of a gift to a special someone or loved one. According to research, they must written in a conversational language and format.
- Official letters. These letters are mostly written for a particular governmental or public purpose. They can be written by government officials or written to them. It is formal in terms of structure and nature.
- Business and professional letters. Business letters are also formal letters. They are written because of a business venture or matters relating to the sale and receipt of goods and services. Employment-related letters are also professional letters. Correspondence that pertains to employment application, job offer, termination, and the like.
How about Informal vs. Formal letters?
Letters are also categorized as a formal and an informal one. The main distinctions between the two of them lie in their format, purpose, and manner of writing.
In terms of format, formal letters observe a specified rule and procedure. On the other hand, informal letters do not have one. You can customize it depending on your preferences. It is because the recipient of informal letters have an intimate or personal relationship with the sender.
In terms of purpose, formal letters are used for professional, business, and official purposes. For the job seekers, they are used to convey their intention and interest on a certain company through the application letter. Informal letters, however, are written for a wide array of reasons. It can be because of a celebration, as a gift, or as a channel for expressing one’s feelings and opinions.
And lastly, formal letters are brief and concise. They are mostly one to two pages depending on their purpose. The sentences are simple and straight to the point. It is because in a business setting, people are busy and a lengthy letter can be time consuming. Informal letters can be long or short.
You can check out informal and formal letter formats and samples to give you more reference and guides.
Cover Letter in Doc Format Template
Cover Letter for Job Application in Doc
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Appointment Letter in Doc Format Template
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Volunteer Appointment Letter Template in Doc
Simple Appointment Letter in Doc
What Are the Basic Parts of a Business Letter?
A business letter may be formatted and written in various formal ways. Despite that, there are still common and similar sections of a professional letter such as the following:
- Contact details. This is rule of thumb in most formal letters. The sender must provide his of her contact information such as his or her full name and current address. For businesses, this is a must because transactions are mostly done by letters.
- Greetings. Write a professional salutation with the first name of the recipient. It is always best to inquire and assure the correct spelling and name of the recipient.
- Introduction. After the salutation, provide a short introductory statement before delving into the topic of the letter.
- The main content of the letter. In the body of the letter, you can also separate them into small paragraphs. You can discuss here the reason for the letter and the course of action you requested for.
- Closing note. End your letter with a brief and professional manner.
- Signature. Ensure that your letter is duly signed. An unsigned letter is useless.
These are some of the basic components of a business letter. You can add further sections if you like depending on the purpose of your letter. Just make sure that you don’t affect the formal quality of your letter.
An Array of Letter Templates
As you can observe, we offer a variety of letter templates that you can download and use. The templates are just samples for you to refer to. You can customize them to suit your preferences and purpose. Here are some of our featured templates and their corresponding uses:
- Resignation letter template. If you’re getting ready to leave your job, this template can be of help to you. Regardless of the reason for your resignation, a letter is a professional way to channel and maintain the professional relationship between you and your outgoing employers. In this letter, you have to explain why you are leaving your work and the effectivity date.
- Acceptance of resignation letter template. Hiring managers must also consider that it is inevitable that some employees resign from their current posts. As a response to this, the human resource manager drafts an acceptance of resignation letter.
- Work experience request letter template. The letter serves as a formal request written by a previous employee of a company to ask a formal certificate of experience. The certificate will serve as a proof that the said employee has the said qualified work experiences. Indeed, it is more than just a letter but forms par of ones credentials.
- Cover letter template. The rationale behind a cover letter is to introduce the applicant to the company he or she is applying for. In the said letter, the applicant can briefly state his or her personal qualifications and his or her intention to apply to the said company. He or she can explain why he or she decided to apply. It serves as an introduction of the employee’s resume.
- Appointment letter template. This letter is also applied in the job application and hiring process. After the employee successfully passed all the test and requirements of the employers, the latter will write an appointment letter. In here, the employer officially appoints the employee to the said job position. It is also a way of congratulating the employee for passing all the tests and interviews.
- Offer letter template. Aside from the appointment letter, a job offer letter is also written. The job offer letter provides the details about the job, the benefits, salary, and many more. Aside from the job offer letter, there are also other uses of an offer letter such as the business offer or real estate offer letters.
These are some of our featured templates. Download them to have a closer view.
Offer Letter in Doc Template
Job Offering Letter in Doc
Letter of Job Offer in Doc
Job Offer Acceptance Letter in Doc
Job Offer Letter to Trainee in Doc
Letter Format in Doc Template
Resignation Letter Format in Doc
Business Letter Format in Doc
Cover Letter Format in Doc
Relieving Letter Format in Doc Template
Format Relieving Letter Doc
Employee Relieving Letter Format Doc
Joining Letter in Doc Template
Joining Letter for New Employee in Doc
What Are Some Points and Information You Need to Avoid in a Cover Letter?
In the realm of letters, a cover letter is mostly taken for granted. Keep in mind that your cover letter is not just a cover or front page of your resume. It is more than that. It is created for various purposes. It is very critical because it is the first correspondence and interaction you’ll have with the hiring officer. In line with this, you should ensure that you don’t commit mistakes or actions that can bring about negative interpretations. Here are some points you need to avoid in a cover letter:
- A topic about money and salaries. In writing your cover letter, it is still too soon to talk about money. Focus first on what you can contribute to the company. Write something that would convince the hiring officer that you can be a potential asset of the company.
- Work-related frustrations. Be positive. Negative statements and frustrations should not be included.
- Long sentences. Structure your sentences correctly. Remember that employers are busy and they are busy individuals. Use simple sentences.
- Including false qualifications and details. Don’t ever attempt to mislead the hiring managers. Always remember that employers conduct background checks and false qualifications or statements can be a ground to rescind, cancel, or terminate your job offer.
These are some points that must not be included in a cover letter. Knowing them can help you plan and structure your cover letter better.
Acceptance Letter in Doc Template
Job Offer and Acceptance Letter Template
Acknowledgment Letter in Doc Template
Acknowledgement of Application Template
Training Acknowledgement Form
Invitation Letter Template in Doc
Tender Invitation Letter in Doc
School Invitation Letter Example
Panelist Invitation Letter
What’s the Purpose of the Closing Statement in a Letter?
Starting and ending a letter is a challenge for most writers. Regardless of the nature of the letter, one has to provide a great and professional ending. Here are some reasons why you should ace the closing of your letter:
- The last sentence makes a mark. It is inevitable that the last sentence of the letter leaves a mark on the reader’s mind. It is considered as a critical point of communication.
- A call to action. The closing portion of the letter is also an avenue for you to provide further details, requests, and instructions depending on the purpose of the letter. It can also serve as a reminder.
- An avenue to express one’s gratitude. The end portion of the letter is a great way for you to express your sincere thanks for the kind consideration.
- A way of establishing connections. As a mode of communication, it is also a way of building networks for future references.
- A quick summary. You can also reiterate important points to put more emphasis.
These are some reasons why a closing statement is important in any letter. Speaking of letters, we also have more specific letter templates for you such as our business appointment letter templates. Feel free to check out Template.net’s growing business archives!