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9+ Professional Rejection Letters – Samples, Examples

Businesses follow certain standards on the job vacancy when hiring for a new employee. In this connection, some applications get rejected. Giving rejection letters to these applicants is a requirement for any business entity in order to end the application in good terms. Applicants can send a follow up rejection letter as response.

Aside from an application rejection letter, there is also a Job Rejection Letter, which is made by an applicant refusing a job offer of the business entity. For a rejection letter to be considered done professionally, there are various elements to be included. Try checking out the different samples presented on this post.

Job Offer Rejection Letter

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  • PDF

Size: 13 KB

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Interview Rejection

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  • PDF

Size: 7 KB

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Professional Business

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  • PDF

Size: 101 KB

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Professional Services

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  • PDF

Size: 45 KB

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Applicant Rejection Letter

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  • PDF

Size: 288 KB

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What Is a Candidate Rejection Letter?

A letter given to applicants not chosen after much deliberation for a job position in a business entity is called a Candidate Rejection Letter. This letter is one of the types of professional rejection letters along with Grant Rejection Letters and Proposal Rejection Letter Templates available on our website. You can browse through and download these sample letters.

How to Write a Professional Rejection Letter

In order to write rejection letter professionally should have the following:

  • Name of the applicant. It is important to personally address the letter to the applicant.
  • Appreciation and acknowledgement. Show thankfulness to the applicant for rendering his time in applying for the job. Moreover, relay compliments in relation to his qualifications.
  • Details about the candidate hired. This information pertains to what qualifications did the chosen applicant had that made him fit for the job position.
  • A wish for the best. Give rejected applicants your best regards on all the undertakings they will go through in the future.
  • Keeping applicant’s documents. By telling the rejected candidate of your promise to keep his resume will give a standing assurance to him that the first one to be considered for a job vacancy will be his resume.

Professional Employment Rejection

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  • PDF

Size: 192 KB

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Candidate Rejection

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  • PDF

Size: 3 KB

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Refund Request Rejection Letter

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  • PDF

Size: 67 KB

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Response to Rejection

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  • PDF

Size: 6 KB

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Professional Email Rejection

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  • PDF

Size: 3 KB

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4 Tips in Writing Effective Rejection Letters

Here are some things to consider when writing rejection letters:

  • Maintain a positive tone. In spite of a rejection letter bringing bad news to applicants, Applicant Rejection Letters positive tones all throughout will lessen the disappointment the applicant may feel due to being rejected.
  • Deliver the letter at a later time. Sending the rejection letter after a short period of time than making it quick will generate a positive reaction from the applicant. In other words, the applicant won’t feel that he is lacking in abilities compared to others.
  • Make it as personal as possible. Create the rejection letter as if you are talking to the person directly. Write the professional letter in a friendly way.
  • Be specific. While maintaining a polite and positive tone, get straight to the point in writing the rejection letter. Don’t lead the applicant into small talk.

It is essential to inform the applicant of not being able to reach the requirement of the business entity. This may cause discouragement to the applicant, but using the right words may help in lessening that feeling. Rejection in the hiring process is a natural occurrence because of the existence of competition. Giving professional rejection letters pdf will aid the company in instilling goodwill.

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