For most formal scenarios, a sample letter is the preferred means of communication. So it is imperative that you master the art of writing such letters. A good letter creates a good impression. It is easier to get things done or gain someone’s favor when your letter has great content and flawless grammar.
5 Steps to Create a Letter in MS Word
Step 1: Collect Your Thoughts
Before you start writing, you need first to collect your thoughts. This means you need first to jot down the points that you wish to mention so that you don’t forget one while trying to think about the grammar and format as you are writing the letter. You should not be concentrating on too many things at once. Separate the time intended for writing and the time used for planning the letter.
Step 2: Write the Names and Addresses
Once you have figured out the content, write down your name and address on the top left section the letter. Leave one line and enter the date. Then write down the name and address of the recipient. You might also decide to skip writing your address and move the date below the recipient’s address. It all depends on the type of letter that you are writing.
Step 3: Write an Introductory Paragraph
Before directly engaging with the topic, write a brief introductory paragraph. Depending on the nature of the letter, the content of this paragraph is going to vary. Suppose, in case of an application letter you would be writing about how you found out about the post, whereas in case of an informal letter, you would probably ask of the recipient’s health and that of the person’s family member.
Step 4: Elaborate On the Situation
In the second paragraph, you need to talk in detail about the main concern of the letter. If it is a proposal, then you need to talk about what services you will be willing to offer the company or the potential client. If you are writing to a friend describing what you did in your vacation, then here you will be writing about your experiences.
Step 5: Signing Off
The last paragraph should be dedicated to thanking the person for taking some time to give this article a read whereas. At the same time, it should encourage the recipient to send a letter in return. So if it is a job application letter that you are writing then in the last paragraph you should tell the person that you would be waiting for the person’s reply and you would really appreciate a quick response.
15+ Sample Letter Templates
1. Sample Educational Reference Check Letter
While applying for a job, an applicant will have to present references to whom the organization can call and get to know more about the candidate. Since a number of candidates will be applying for the job, it is good to have a formal letter format handy that you can use for the purpose. You don’t have to look far for that. This sample that we have prepared should be good enough for the purpose.
2. Free Sample Motivation Letter Template
Are you in need of a template for a motivation letter? You’d be surprised at how broad our collection is. Just take a look at this template. This is just the thing that you are looking for. These professional letter formats have been created by the best minds of our time. So you can totally rely on their quality. There are more such great templates available on our website that are totally worth checking out.
3. Free Sample Greeting Letter Template
Looking for letter format templates to write a greeting letter? Have you checked out this template yet? Once you do, you probably won’t have to look for another. So download this template now and give it a try. As always this template too is 100% editable. So you can change any part of it that you desire to make it your own. The instructions for doing the same have been provided with the template.
4. Free Sample Letter of Intent
While you are writing down a letter of intent, you need to make sure that not only do you have impeccable grammar but also good content. If this is not something that you do on a regular basis, it is totally possible that you might make a few mistakes. That is totally fine. We suggest that you start by using our templates. Download this one to get started. Take a look at our formal application letter as well.
5. Formal Complaint Letter Template
If you have certain grievances that you wished to get addressed you have to write a formal letter stating the same. If this is not something you often do, then you might be confused about what the contents should be. If that is indeed the case, you should give this template a try. The language and format used is standard and you can use it wherever you want. Our vast collection of templates is quite versatile.
6. Formal Letter Template in PDF
If you have been appointed as the communication manager for a particular company, then you will have to send multiple letters throughout the day. Things can get really tiresome after a point and when you realize that you have to repeat yourself a number of times, you will feel irritated. In such scenarios it is better to just use a formal letter sample. Give this template a try. There are many more of these on our site.
7. Sample Employer Letter Template
Just as there are application letter formats available on our sites there are also employer sample letters as well. In a big company a number of such letters are sent on a regular basis. That is why, it is advisable to use templates for the same. You can just download and edit our letter templates or create one from scratch by using it as a reference. There are templates for all different situations on our site.
8. Sample Letter of Interest
Sometimes some companies let out the news that they are hiring without specifying any particular post. This is when you need to send a letter of interest. We have templates that can help you write the letter in Word. With them you will be able to respond to several one of them without having to spend too much time on each. So download the template now and pave your way to a successful career.
9. Sample Record Request Letter Template
If you are looking for information that is accessible to the public but not readily available then you might have to ask it by sending a request letter. There is a proper format that needs to be followed while writing such a letter. If you don’t know what that is you should take help of a template like the one provided above.
10. Sample Letter Template
If you want to change up your writing style a bit and was wondering how else you could form your formal letters our site would definitely prove to be a great resource for you. There are templates for letters that come handy in all different situations. So if you want access to them, make sure that you have our website bookmarked. As of now take a look at this sample letter template.
11. Holding Letter Template
It might so happen that investigating an issue is taking more time than you had anticipated. However, you need to keep the person concerned updated about the various developments. For that you need to send a holding letter that states that you are still looking into the matter and are trying your best to resolve the issue. This letter template is designed to take care of such a situation.
12. Professional Reference Letter Template
If a previous employee of your company asked you for a recommendation letter, it would be a good gesture on your part to grant his request. However, you might not have the time to sit down and type out an entire letter from scratch. But that does not mean you can’t help your ex-employee. We have made it extremely easy for you to complete the letter. Just download this sample and change the necessary details.
13. Compliance Letter Template
If you have to urgently prepare a compliance letter and you don’t have enough expertise in this area, it is better that you take help from this template. It is a professional one specifically created keeping this scenario in mind. It would not only help you finish writing the letter, but would also help you to save a lot of time. If you want to save yourself from situations like this in the future, bookmark this site.
14. Resignation Letter Sample
If a company is not being able to provide an opportunity to grow further, then it is obvious that you should resign from the job and look for better alternatives. However, you need to follow the standard procedure. You need to first send a resignation letter and based on the company you are working in, there are some other obligations that you might need to fulfill. This letter sample should you help with the first one.
15. Acknowledgement of Request Letter
If you have some data that someone rightfully wants access to, then you have to first send him an acknowledgment of request letter and then proceed with your search. If you are having to deal with multiple such requests, then after a point of time it might become impossible for you to reply to each and every one of them. This is the letter sample that you should be using under such circumstances.
16. Acceptance Letter Template
During a mass recruitment it becomes difficult to prepare a letter separately for each and every candidate. It is much more efficient to just use a template for the purpose. If you were looking for something similar, you need not look any further than this acceptance letter template. There are several more of such high quality letter samples available on our site.