An employee who has worked hard and/or has contributed many years of service in a company deserves is someone who deserves to be promoted. If you are going to provide such a deserving employee with the good news, then you will want to send him/her a promotion letter. This article will teach you all that you need to know in order to make one.
4 Steps for Creating a Promotion Letter
Step 1: Know the Employee You’re Sending It To
When making any kind of letter, you have to make sure you have all the information you need on who it’s meant for. The letter must contain the complete name of the person that will be receiving it, along with that person’s complete address. You can easily find the employee’s information within your company’s database system or through physical documents that contain them.
Step 2: Greet the Employee Warmly
You need to make sure that the first thing that your employee reads is something positive. This means that you must first announce who you are in an appropriate manner and then proceed to the good news. You have to do this in a professional manner. Remember that this is still a formal business letter, so you have to keep the tone respectful at all times.
Step 3: Explain the Details of the Promotion
Here is where you will provide information on why the employee is being promoted, as well as the benefits that he/she gains from the promotion. Make sure to include everything from the complete title of the new position, the salary increase, the changes to tasks and responsibilities, when these changes will take effect and anything else the employee needs to know.
Step 4: Close the Letter
When you are done, simply close the letter by congratulating the employee for all the hard work that he/she has put into the company. You can also provide your contact information and tell the employee to use it if ever he/she has any questions concerning the promotion. Lastly, place your name and signature at the bottom to make the letter official.
10+ Promotion Letter Templates
1. Congratulations on Promotion Letter Template
No matter what kind of boss you may be, it is always best for you to congratulate an employee should he/she ever be promoted for all the hard work done. So in the event that you have to do so, you will want to download this template so that you may send that an employee a proper congratulations letter.
2. Restaurant Employee Promotion Letter Template
Restaurant employee appraisals may allow you to see that someone is deserving of a promotion. So when that happens, you’ll want to notify that specific employee. Download this template so that you are able to do so in a professional manner.
3. Promotion Announcement Letter Template
Let’s say that you have just recently promoted a specific employee and that you want everyone in his/her department to learn about the news as well. Well, the one way to do that is by coming up with a promotion announcement letter to share with every one and this template is what you’ll need to make one.
4. Job Promotion Offer Letter Template
If an employee has worked hard to the point where he/she has deserved a promotion, it is important to offer the new position the employee before anything can take place. In order to do that, one will need to send a job promotion offer letter and this template will allow you to make one.
5. HR Promotion Letter Template
There are times where those in Human Resources are the ones who will notify an employee that he/she has been granted a promotion. So if you are working for that particular department and you have been given the same task, then download this template so that you can send the employee a proper promotion letter.
6. Employee Promotion Letter Template
If you would like to learn how to make a promotion letter for any employee who has exceeded expectations, then you will want to download this template. Once you have it, you may then use either Google Docs, Microsoft Word or Apple Pages in order to access and edit to create the letter you want to send.
7. Promotion Recommendation Letter for Software Engineer Template
There are times where one can be specified in terms of who needs to be promoted. So let’s say that specifically want to notify a software engineer for his/her upcoming promotion. Well, what you can do is download this template so that you are easily able to do so.
8. Application Letter For Promotion Within Company Template
There are times when companies notify employees about a higher position they could possibly attain. If a particular employee believes that he/she can acquire the position, then that employee will want to apply for it. This template will allow one to make an application letter specifically for promotion-related purposes.
9. Letter of Intent for Promotion of Teacher Template
Let’s say that you are a teacher and that you have done more than enough to earn yourself a promotion. What you will need to do is inform your superiors about your intent to be promoted. The one thing that you will have to make would be a letter of intent and this is the template that you will want to download in order to make one.
10. Free Promotion Letter Sample Template
If you are looking to make a promotion letter in the quickest and easiest way possible, then look no further than this template here. Another thing that you should know is that this template is free for you to download at any time, making it all the more convenient for you.
11. Simple Promotion Letter Template
If you are looking for an easy way to make a promotion letter, then this template should be exactly what you are looking for. Take note that you still have to include the important information it needs to effectively tell an employee that he/she is either about to be or has already been promoted.