There are those people who have committed enough minor or serious offense/violations to the point where they have to be warned for their actions. If you are given the task of notifying these types of people, then you will need to send them a warning letter. This article will provide you with the information you need in order to make one.
4 Steps for Creating a Warning Letter
Step 1: Identify Who the Warning Letter Is For
The first thing that you are going to have to do is to get information on the person that you will be sending the warning letter to. Once you have done that, then you simply need to put in that person’s complete name and address into the letter to ensure that when you send it, it makes its way to the right hands.
Step 2: Explain the Reason for the Warning Letter
Make sure to introduce yourself first before doing this. The body of the letter must consist of information that will tell the recipient the reason behind him/her receiving the warning letter. Remember that you need to treat this like a formal business letter, meaning that the tone must remain respectful and professional at all times.
Step 3: Provide as Much Detail as Possible
As you are going about explaining the reason for the warning letter, you need to make sure that you include all of the information the recipient must know in regards to what he/she has done. Be sure to provide accurate descriptions of what that may be, as well as details such as location names or date and time if necessary.
Step 3: Explain the Consequences for Future Violations
Now you will need to explain what it is that the recipient must do in order to correct whatever wrong has been done, as well as the consequences should he/she fail to do so. Be sure that the instructions and consequences are clear for the reader to understand in order to avoid further problems.
Step 4: Close the Letter
The last thing that you need to do now is to close the letter. Make sure to provide your contact details or anything that can be used by the recipient to contact the right person in the event that he/she has concerns regarding the letter. Also, make sure that you put in your complete name and signature are at the bottom.
10+ Warning Letter Templates
1. Employee Warning Letter Template
Let’s say that you have received an assessment report regarding a particular employee and you’ve found out that he/she has either been underperforming or has failed to adhere to the company’s policies. By using this template, you can create a letter which can effectively warn the employee about the issues he/she has caused.
2. Final Warning Before Dismissal Template
There will be those employees who may have continuously underperform or have broken company rules and regulations on more than one occasion. In the event that you wish to warn an employee one final time before dismissal, then you will want to use this template to help make a letter which notifies him/her regarding the matter.
3. Sample Employee Warning Letter Template
Imagine a situation wherein you receive a behavior incident report concerning a particular employee who has been causing trouble for everyone else in the office. If you want to properly and effectively warn the employee that such behavior will not be tolerated, then use this template to make and send him/her a warning letter.
4. Job Performance Warning Letter Template
You will most likely run into those employees who have trouble in terms of performance. If the employee continues to show signs of struggle despite having been observed and provided with assistance, then you may need to send that employee a warning letter. Download this template so that you can easily make one.
5. Attendance Warning Letter Template
Many companies and organizations require their employees to come on time for work. If a particular employee continues to be later for his/her shift or has too many absences in his/her record, then you should use this template to send that employee a proper warning letter concerning attendance.
6. Tenant Warning Letter Template
Many landlords have experienced tenants who have become too much of an issue to be ignored. In order to warn a tenant that has caused one too many disturbances, the landlord must send something which notifies the tenant regarding the matter. With this letter template, you should be able to make the exact thing that needs to be sent in the given situation.
7. Free Safety Warning Letter Template
Safety is an important thing to keep maintained to ensure that nobody is accidentally hurt. If someone has done something which jeopardizes his/her own safety or that of everyone else’s, then that person should be properly warned. Download this template so that you can make a warning letter that you can send to that person.
8. Free First And Final Warning Letter Template
There are times wherein people are only warned once for a violation they have committed before they are met with consequences. If you feel as if there is a situation wherein you need to warn someone for the first and only time, then you will want to download this template to help you make the letter that needs to be sent to that person.
9. Final Warning Letter Template
In the event that you have to make a final warning letter for people who have failed to heed all other previous warnings, then download this template. You can use either Google Docs, Microsoft Word or Apple Pages to open the template so that you can put in the information you want your warning letter to have.
10. Attendance Warning Letter For Students Template
If you’re a teacher, then you will most likely encounter those students who are often late to class or ones who do not attend regularly. There might come a time when you have to warn these students about how all of this is affecting their attendance. When you need to do so, download this template so that you can make the warning letter that you will need to send them.
11. Employee First Warning Template
When an employee has failed to meet expectations or has committed a violation for the first time, then they are usually given the first warning. Should you encounter such an employee and you wish to warn him/her in a professional manner, then use this template to make a letter that contains information on why he/she has received the warning. Once you’re done, simply send it to the employee.