A travel consent letter or permission letter is an important document written by a parent or guardian authorizing their child to travel without them, especially for a school organized trip or excursion. It notifies the concerned authorities that the parents are aware of and supports the domestic or international travel of the child. That’s why it is important to get the format and text for a travel permission letter template.
5 Steps to Write a Travel Consent Letter
Step 1: Write the Heading
Keep the title of the document crisp and to the point. We suggest something like “Consent for International/Domestic Travel” or “School Trip Consent Form”. This should be in all capital letters and bold. You can also underline it. Make sure that you don’t write a long-winded and confusing heading.
Step 2: Draft the Initial Declaration
The travel consent letter is essentially is a long sentence broken down in subparts according to the information conveyed. So, start the letter by declaring your name and relation to the child, and then to link this to the rest of the information.
Step 3: Information About the Child
In this part, you must mention all the required details of the child such as name, age, sex, school, grade, etc. This is to ensure that the travel consent form is all-encompassing and if checked, conveys the full information about the child’s particulars.
Step 4: What Is the Trip About?
In the next section, write the details of the trip or excursion that involves your child traveling with or without supervision. This involves the dates of departure and arrival, destination, mode of transport, the purpose of the trip, etc. If there are multiple locations to be visited, mention each one accordingly.
Step 5: Write the Contact Information of the Parents
Finally, at the end of the letter, mention the contact information of the parents/guardians. This is so that in case of an emergency, they can be reached at the earliest. End the consent form with their signatures. Some forms also require a witness to sign it.
1. Parents’ Consent Letter for International Travel
This sample notarized letter template is a travel consent letter authorizing the child or student to travel abroad. It has highly detailed and includes information about the parents, their contact details; the child’s details; and whether or not he/she is travelling alone. It also needs to be duly signed by an authorized witness.
2. Printable Travel Consent for Minor Child
It is crucial that if a minor is to travel in or outside the country, his/her parents are fully aware of all the details regarding the trip as well as those of the authorities accompanying the child. This notarized letter template for child travel puts down all these details on paper.
3. Affidavit for Children Travelling Abroad Template
This permission request letter template for children travelling abroad without their parents is extremely comprehensive down to the last detail. It even includes details of the child’s place of residence while on the trip apart from all other the basic information.
4. Sample Travel Consent for Students
If you are looking for an all-inclusive travel order letter to present to your child’s school, then this travel order form template is the one for you. It mentions all the required details about the child, the nature and purpose of the trip, and emergency contact numbers. The tabular format for information looks clean and formal.
5. Standard Parent’s Travel Consent Form Example
This sample parental consent form template for travel is accepted worldwide and includes all the required details. All you need to do is fill in your personal information and you’re good to go. This letter needs to be signed in the presence of a public notary to make it into an official document.
6. Detailed Consent Form for International Travel
Is your child going to travel abroad without you accompanying him/her? Then is it crucial that you submit a consent form authorizing him/her to do so. This travel order form template is a comprehensive order form that contains details of the child, the parents, the person accompanying the child etc.
7. Simple Travel Consent for Minor Children
This trip itinerary template comes with the basic format for a travel consent form that you need to prepare for your minor child to travel alone. It has details about the child and the trip – including transport details. The form also authorizes emergency medical procedures to be carried out if required.
8. Legal Travel Consent Form for Children Sample
This permission slip template is a highly detailed and legally valid document that parents can use to issue permission to the child and organizing authorities to travel abroad without them. The unique part of this form is the section with the emergency contact details.
9. General School Trip Consent Letter Example
This consent from template is for a school excursion or an educational visit. It states that the parents consent to their child travelling with the school authorities to the venue. It also requires the parents to mention any relevant medical information about the child that might be required in an emergency.
10. Minor Travel Consent Letter Sample
This sample guardianship forms template is extremely detailed in its scope – not only does it have a section for travel, it includes all aspects of an unaccompanied trip. There are details about medical and transport arrangement, code of conduct, independent travel, accommodation and foods.
11. Basic Travel Consent Form Template
This trip itinerary template is plain and neat in its layout. It has all the personal and trip details neatly compiled in the form of a table. It is functional, clean looking and serves the purpose of a travel consent perfectly. This can also serve as an official document.