How to Make/Create a Promotion Letter [Templates + Examples] 2023

A promotion letter is a type of letter that speaks about an employee’s new position and job responsibilities and an increase in salary. It is a tool used to share the good news with the employee which showcases positivity, clarity, and consistency.

Build a Promotional Letter – Step-by-Step Instructions

Promoting an employee is one way to motivate and recognize the professional services rendered by the employees or members of an organization. In order to formalize this, a promotion letter is given to the deserving employee. 

Step 1: Search for Template

Head over to Template.net and search for a promotion letter template that fits your requirements. You’ll find all sorts of promotion letters that may just be suitable for any occasion. 

Step 2: Choose a Promotion Template

If you have found the template you have been looking for, simply click on the image and you will be redirected to a page similar to the one above.

Step 3: Select a File Format

You will need to select what kind of file you would like to download in order to edit the template. Select one that you can use and click on the download button.

Step 4: Open the File and Start Editing

After downloading you may now begin editing the template.

Step 5: Add a Header

Add a header on the uppermost and middle sections of the document. In this case, you want to keep it short and simple so the words “promotion letter” would suffice.

Step 6: Add the Date and Recipient’s Name

Before you begin writing the main content, you need to add the date (this should be the date you send it out for delivery) and the recipient’s name.

Step 7: Write Down the Body of the Letter

The main body of this letter should be able to discuss the background of the promotion. You need to make the employee understand how you came up with the decision and what the relevant triggers and factors were considered. Also, this should outline the new role, responsibilities, and terms. 

Step 8: Signature Line

Write down the name of the sender and a signature should be affixed right above their name. It is also recommended to add the position of the sender right below the name.

Step 9: Save the Template

Right after writing the letter, do not forget to save the template on your computer. Or you have the option to print the letter directly using paper that has the company letterhead.

Promotion Letter Templates & Examples

Although the general idea of a promotion letter is aimed to formally advise employees or a member of an organization of an upgrade in their job position, most letters of the kind have fairly different content from the rest. To help you create this type of letter, here are several promotion letter templates and examples below.

Promotion Letter Sample Template

This promotion letter sample will help anyone create a promotion letter for their employees for the first time. Since this is a pre-designed template, you have free rein to edit all the details that will fit your requirements.

Teacher Promotion Letter Templates

A teacher promotion letter is a type of letter aimed at teachers or learning instructors. Use this template to help you create a letter that is worth reading.

HR Promotion Letter Template

Formally promote a new HR staff with this HR promotion letter. The template contains pre-designed content that users can edit or if they wish to add any necessary information.

Sample Promotion Offer Letter Template

citehr.com

Sample Letter of Interest for Promotion Template

wikihow.com

Internal Promotion Offer Letter

tfsweb.tamu.edu

Job Promotion Offer Letter Template

hr.gov.nt.ca

Sample Letter of Promotion

ohr.wisc.edu

Engineer Promotion Letter

foundletters.com

Air Force Officer Recommendation Letter

airforcewriter.com

Professor Promotion Letter

engineering.cmu.edu

Faculty Promotion Letter

psu.edu

IT Promotion Recommendation Letter

buzzle.com

Meritorious Promotion Letter

mcieast.marines.mil

Letter to Manager for Promotion Template Download

wikihow.com

Sample Promotion Cover Letter for an Internal Position

jobsearch.about.com

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